Administrative Legal Clerk - Journey

Placer County is comprised of over 1,400 square miles of beautiful and diverse geography, ranging from the residential and commercial areas of South Placer, through the historic foothill areas of Auburn, Foresthill, and Colfax, and to the County's jewel of the North Lake Tahoe basin. Placer is a great place to live, work, play, and learn! For more information about Placer County, please visit www.placer.ca.gov.

Placer County is currently accepting applications for Administrative Legal Clerk - Entry and Administrative Legal Clerk - Journey to fill vacancies in the Probation Department. Please review individual job postings for the minimum qualifications required at each level. To participate at the entry level, journey level, or both, you must complete and submit separate applications for each recruitment:

Administrative Legal Clerk - Entry            #2024-12351-02

Administrative Legal Clerk - Journey        #2024-12352-02

Probation Department Administrative Legal Clerks provide support for sworn staff by performing general clerical duties in a variety of positions to assist the public and allow our officers to perform their duties effectively.

Positions include public facing front desks, as well as support staff in Adult Supervision, Alternative Sentencing, Pre-Trial, Adult Court Services, Juvenile Court and Supervision Services, and Word Processing.  Staff are located in Auburn and Roseville. 

Administrative Legal Clerks work Monday – Friday, 8-5, with the possibility of switching to an alternative work schedule, such as a 9/80.

To be considered for the next screening cut-off in this recruitment, please submit your application materials Friday, September 20, 2024, at 5:00pm. The next testing session is tentatively scheduled for the week of October 7, 2024. 

Placer County offers a comprehensive benefits package to employees. The following information represents benefits currently available to permanent Placer County employees and may be subject to change. Applicants should inquire as to the most current benefit package during hiring interviews or by contacting the Human Resources Department.

Click here to view Placer Public Employees Organization (PPEO) benefits.

For more information regarding the benefits Placer County has to offer, please visit Placer County's Human Resources website.

To perform a wide variety of general and legal administrative, clerical and document processing duties related to the legal function and department assigned; to serve as initial contact to the public; and to support law enforcement with a variety of administrative tasks.

This is the full journey level class in the Administrative Legal Clerk series and is distinguished from the Administrative Legal Clerk - Entry level by the ability to perform the full range of duties assigned with only occasional instruction or assistance as unusual or unique situations arise. Positions in this class are flexibly staffed and are normally filled by advancement from the Administrative Legal Clerk - Entry level.

Receives general supervision from management or supervisory positions, and may receive functional and technical supervision from clerical and secretarial personnel.

Essential duties may include, but are not limited to, the following:

• Perform general and legal clerical duties related to assigned functional area and department including compiling data for, summarizing and maintaining a variety of statistical logs, reports, records, lists and files.
• Review legal documents, arrests or incident records, probation reports, Coroner reports, citations, and files to identify inaccurate, inconsistent, and unclear information; notify appropriate staff to resolve issue.
• Process records requests; maintain and purge records and files consistent with department policies.
• Receive and log inmate property; release property to inmates and/or family members consistent with department policies.
• Enter, modify and cancel warrants.
• Fingerprint the public, arrestees, and inmates; register sex, arson, and gang offenders.
• Type, proofread and process a variety of documents including general and legal correspondence, memos, and statistical charts from rough draft.
• Act as a receptionist; answer the telephone and wait on the general public and other law enforcement agencies, receive and respond to requests for information regarding department and assigned program policies and procedures in accordance with legal requirements governing release of information.
• Issue, receive, type and process various legal applications, and other forms; process bookings and other jail related documents; transmit recorded information to State of California and other states.
• Collect and process fees and charges; process bails and permits.  
• Schedule appointments as assigned.
• Perform a wide variety of clerical work including filing, checking and recording information on records.
• Sort and file legal and general documents and records, maintaining alphabetical, index, and cross-reference files.
• Maintain a variety of statistical records; check and tabulate statistical data; prepare routine statistical reports.
• Operate standard office equipment including word processing applications as assigned, may perform duties on computer spreadsheet programs; operate stand alone computer software programs or equipment as related to the legal obligation assigned.
• Compile data, summarize and maintain a variety of statistical logs, reports, records, lists and files.
• Operate and access automated criminal justice telecommunication information systems and subsystems.
• Screen for entrance/exit for visitors to and from secured areas.
• Enter, modify and retrieve data into local, state and national computer systems.
• Conduct record searches in a centralized data base.
• May be subpoenaed to testify in court.
• Receive, sort and distribute incoming and outgoing mail and packages.
• May act as secretary as necessary.
• Build and maintain positive working relationships with co-workers, other County employees and the public using principles of good customer service.
• When assigned to the jail, may process inmates into custody.
• Perform related duties as assigned.

Work is typically performed in an indoor office environment and controlled temperature conditions. Tasks may involve extended periods of time at a keyboard or workstation. Positions may require traveling to and from other locations in a variety of outdoor weather conditions and lifting materials and supplies of light weight. Incumbents may work odd or unusual hours including nights, weekends, holidays and/or overtime and in proximity to inmates or defendants. Incumbents may be subject to periods of facility lockdown.

It is the responsibility of applicants to identify in their application materials how they meet the minimum qualifications listed below.

Experience and Training
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Experience: Two years of experience performing duties comparable to that of an Administrative Legal Clerk – Entry for Placer County.

Training: Equivalent to the completion of the twelfth grade.

Required License or Certificate:
May need to possess a valid driver's license as required by the position. Proof of adequate vehicle insurance and medical clearance may also be required.

Knowledge of:

• Principles and practices of customer service and reception.
• English usage, spelling, grammar, and punctuation.
• Mathematical calculations.
• Principles and practices of computer hardware and software including word processing, spreadsheets and database packages.
• Principles and practices of filing and record keeping.
• Organization, procedures and operating details of the County department to which assigned.
• Principles and practices of legal document processing.
• Legal terminology and forms.

Ability to:

• On a continuous basis, sit at desk and/or stand at counter for long periods of time. Intermittently twist and reach office equipment; write or use keyboard to communicate through written means; perform simple grasping and fine manipulations; lift light weight.
• Intermittently review documents related to department operations; observe, identify and problem solve office operations and procedures; understand, interpret and explain department policies and procedures to the public and staff.
• Work various shifts which include nights, weekends and holidays as assigned.
• Learn the organization, procedures and operating details of the County department to which assigned.
• Learn how to use word processing equipment.
• Perform routine legal clerical work including maintenance of appropriate records and preparation of reports.
• Verify and check files and data.
• Learn how to use a spread sheet and data base program on the computer.
• Understand and carry out both oral and written directions.
• Perform routine mathematical calculations.
• Maintain confidentiality.
• Deal tactfully and professionally with a variety of individuals.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Use modern office equipment and computers.
• Type accurately at a speed of 45 words per minute.
• Independently perform legal clerical work.
• Interpret legal and reporting codes and statutes applicable to management of records.
• Retrieve, store and purge information in a wide variety of manual and automated filing systems, and maintain security and confidentiality of restricted information.
• Ensure thoroughness and accuracy when completing tasks.

Written Examination (100%)

After the posted filing deadline, qualified candidates will receive a notification via email when the examination is available. The online examination may include multiple choice, true/false, fill-in, matching, and/or essay type questions directly related to the required knowledge and abilities for this classification.

Note: Candidates will have approximately three (3) calendar days from the date of notification to complete the online examination. Only one attempt will be permitted.

The written examination have been tentatively scheduled for the following:

• Week of October 7, 2024

Length of Probation:

• All permanent appointments from open eligible lists to positions in the classified service shall serve a probationary period of twelve (12) months or two thousand eighty (2,080) hours, whichever is more.

Bargaining Unit:

• General

Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination (which may include a drug screening and possibly a psychological evaluation), sign a constitutional oath, and submit proof of U.S. citizenship or legal right to remain and work in the U.S.  For some positions, applicants may also be required to submit proof of age, undergo a background investigation (which may include a voice stress analysis and/or a polygraph), and/or be bonded. Additionally, positions in law enforcement classifications and those supporting law enforcement functions will be required to complete a conviction history questionnaire prior to or during the interview process. Applicants for positions with access to Medi-Cal billing software or who are licensed providers must clear the Federal Exclusion List, credentialing, and social security verification. Failure to clear these requirements may result in an employment offer being withdrawn.

The eligible list resulting from this recruitment may be certified as a substitute list for a substantially similar classification. For this purpose, a substantially similar classification is one at a lower level in the same classification (example: entry level vs. journey level) and/or a similar classification (similar work performed, similar training and experience qualifications required). If you are contacted for an interview by a County department, you will be informed of the classification and other relevant information. If you choose not to interview for a substantially similar classification, you will remain on the eligible list for which you originally applied.

Placer County offers an expedited process for qualifying certain applicants for interviews. Candidates currently employed, or employed within the last year, by a public agency operating under a personnel civil service or merit system may be eligible to be placed on a Public Agency Eligible List and certified as eligible for appointment to a similar job assignment without going through the examination process. For more information on the Public Agency Eligible List, to download forms, or to apply, please click here.

Thank you for your interest in employment with Placer County. Placer County is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of Placer County that harassment, discrimination, and retaliation are prohibited and that all employees, applicants, agents, contractors, and interns/volunteers shall receive equal consideration and treatment. All terms and conditions of employment, including but not limited to recruitment, hiring, transfer, and promotion will be based on the qualifications of the individual for the positions being filled regardless of gender (including gender identity and expression), sexual orientation, race (including traits historically associated with race, including, but not limited to, hair texture and protective hairstyles such as braids, locks, and twists), color, ancestry, religion (including creed and belief), national origin, citizenship, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer or genetic characteristics/information), age (40 or over),  marital status, military and/or veteran status, sex (including parental status, pregnancy, childbirth, breastfeeding, and related medical conditions), reproductive health decision making, political orientation, or any other classification protected by federal, state, or local law. Please contact the Human Resources Department at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation.