Placer Employment Opportunities

Board/Commission Clerk - II

Recruitment #2018-12311-01

DEFINITION

To perform responsible and specialized secretarial and clerical duties in support of the Board of Supervisors, Assessment Appeals Board, Planning Commission, or other boards or commissions.

DISTINGUISHING CHARACTERISTICS

This is the full journey level class within the Board/Commission Clerk series.  This class is distinguished from the Board/Commission Clerk I by the assignment of the full range of duties.  Employees at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies within the work unit.  Positions in this class are flexibly staffed and are normally filled by advancement from the entry level.

This class is distinguished from the Senior Board/Commission Clerk in that the latter is responsible for the performance of the more complex duties and may act in a lead capacity.

SUPERVISION RECEIVED AND EXERCISED

Receives general supervision from supervisor or management staff and may receive technical and functional supervision from a Senior Board/Commission Clerk.

EXAMPLES OF ESSENTIAL DUTIES

Duties may include, but are not limited to, the following:

  • Perform a variety of responsible clerical and secretarial duties for the Board of Supervisors, Assessment Appeals Board, Planning Commission, or other boards or commissions.
  • Summarize minutes from recordings of group discussions, at Board/Commission meetings and public hearings and word process a variety of documents and reports where the knowledge of format and presentation is necessary.
  • Prepare and word process a variety of documents, reports, memoranda, forms, and charts for presentation to the Board of Supervisors, Assessment Appeals Board, Planning Commission or other boards or commissions; make copies, gather requested materials, and organize/collate in proper format.
  • Schedule and arrange for assigned board or commission meetings.
  • Act as an information source to inquiries regarding assigned board or commission meeting standards and procedures; refer more complex and/or sensitive concerns to appropriate resource.
  • Compose routine correspondence and memoranda; proofread for accuracy, correct form, content, spelling, and proper English usage.
  • Collect and compile information from a variety of documents pertinent to the Board of Supervisors, Assessment Appeals Board, Planning Commission, or other boards or commissions; prepare routine summaries and reports as required.
  • Maintain and monitor records and files; log in data/documents; track Board of Supervisors, Assessment Appeals Board, Planning Commission, or other board or commission items; follow up on due dates; and perform other monitoring functions to ensure timely completion.
  • Build and maintain positive working relationships with coworkers, other County employees, and the public using principles of good customer service.
  • Perform related duties as assigned.

MINIMUM QUALIFICATIONS

It is the responsibility of applicants to identify in their application materials how they meet the minimum qualifications listed below.

Experience: Two years of responsible experience performing duties similar to a Board/Commission Clerk I with Placer County.

Training: Equivalent to the completion of the twelfth grade.

License or Certificate:
May need to possess a valid driver's license as required by the position.  Proof of adequate vehicle insurance and medical clearance may also be required.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of:

  • English usage, spelling, grammar, and punctuation.
  • Modern office methods, practices, procedures, and computer equipment.
  • Business letter writing and report formatting.
  • Principles and practices of taking meeting notes.
  • Principles and practices of software usage, including word processing and spreadsheet.
  • Principles and practices of customer service. 
  • Responsibilities, functions, and operating procedures of the County Board of Supervisors, Assessment Appeals Board, Planning Commission, and/or other boards and commissions.
  • Pertinent local, State, and Federal rules, regulations and laws, including those defining functions and activities of relevant public offices, public meeting requirements, and access to information.
  • Proper preparation of a variety of legal documents, including agendas, summaries of action, and meeting minutes.

Ability to:

  • On a continuous basis, sit at desk or in meetings for long periods of time.  Intermittently twist and reach office equipment; walk, stand, bend, squat, kneel or twist to retrieve files; use telephone; perform simple grasping and fine manipulation; see with correctable acuity sufficient to read characters on computer screen; hear and speak with correctable acuity sufficient to communicate with those contacted in the course of work; write and use keyboard to communicate through written means; hear proceedings and actions taken in public meetings; lift light weight.
  • Understand and carry out a variety of both oral and written instructions in an independent manner.
  • Learn to understand and accurately explain assigned division's policies and procedures.
  • Learn to perform assigned secretarial duties with speed and accuracy.
  • Learn to apply pertinent local, State, and Federal rules, regulations and laws, including those defining functions and activities of relevant public offices, public meeting requirements, and access to information.
  • Learn the proper preparation of a variety of legal documents, including agendas, summaries of action and meeting minutes.
  • Communicate clearly and concisely in both oral and written forms.
  • Take accurate dictation at a speed of not less than 110 words per minute depending upon assignment.
  • Type accurately from clear copy at a speed of not less than 50 words per minute.
  • Compile information and maintain records.
  • Work with various cultural and ethnic groups in a tactful and effective manner.
  • Establish and maintain effective working relationships with those contacted in the course of work.
  • Apply complex laws and regulations to a variety of situations in an independent manner.
  • Prepare an accurate and concise record of the proceedings of public meetings.
  • Index minutes of meetings in a logical and consistent manner to facilitate future reference or research.
  • Interpret financial and personal information to make an accurate determination of eligibility.
  • Prioritize work in an effective and timely manner.
  • Effectively utilize multiple automated systems to enter/retrieve information and to track/monitor participants through assigned program components.
  • Compile and summarize information and maintain accurate records.

SELECTION PROCEDURE

Written Examination (100%) - Examination to be held on May 30, 2018

The written examination may include multiple choice, true/false, fill-in, matching, and/or essay type questions directly related to the required knowledge and abilities for this classification.

CONDITION OF EMPLOYMENT

Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination, which may include a drug screening and possibly a psychological evaluation, sign a constitutional oath and submit proof of U.S. citizenship or legal right to remain and work in the U.S.  For some positions, applicants may also be required to submit proof of age, undergo a background investigation and/or be bonded.

MODIFIED AGENCY SHOP

All new permanent employees, with the exception of sworn law enforcement and those in management and confidential groups, shall be required to join the employee organization or pay an 'Agency Fee' as a condition of employment.

SUBSTITUTE LISTS

The eligible list(s) resulting from this recruitment may be certified as a substitute list for a substantially similar classification.  For this purpose, a substantially similar classification is one at a lower level in the same classification (example: entry level vs. journey) and/or a similar classification (similar work performed, similar training and experience qualifications required). If you are contacted for an interview by a County department, you will be informed of the classification and other relevant information. If you choose not to interview for a substantially similar classification, you will remain on the eligible list for which you originally applied.

EMPLOYEES OF OTHER PUBLIC AGENCIES

Placer County offers an expedited process for qualifying certain applicants for interviews. Candidates currently employed, or employed within the last year, by a public agency operating under a personnel civil service or merit system may be eligible to be placed on a Public Agency Eligible List and certified as eligible for appointment to a similar job assignment without going through the examination process. For more information on the Public Agency Eligible List, to download forms, or to apply, please click here.

EQUAL OPPORTUNITY EMPLOYER

Thank you for your interest in employment with Placer County. Placer County is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of Placer County that harassment, discrimination and retaliation are prohibited and that all employees, applicants, agents, contractors, and interns/volunteers shall receive equal consideration and treatment. All terms and conditions of employment, including but not limited to recruitment, hiring, transfer and promotion will be based on the qualifications of the individual for the positions being filled regardless of gender (including gender identity and expression), sexual orientation, race, color, ancestry, religion, national origin, physical disability (Including HIV and AIDS), mental disability, medical condition (cancer or genetic characteristics/information), age (40 or over), marital status, military and/or veteran status, sex (including pregnancy, childbirth and related medical conditions), or any other classification protected by federal, state, or local law. Please contact the Human Resources Department at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation.

BENEFITS

The following information represents benefits currently available to permanent Placer County employees and may be subject to change.  It is advisable that applicants inquire as to the most current benefit package during hiring interviews or by contacting the Human Resources Department.

Click here to view benefits for Confidential bargaining unit

Selection Plan

Week of 5/7/18    Minimum Qualifications Screening

5/30/18                Written Examination

Week of 6/4/18    Establish Eligible List


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