|Date Opened||12/2/2022 5:00:00 PM|
|Close Date||1/2/2023 11:59:00 PM|
|HR Analyst||Ankita Bhargava|
|Salary||$16.60 - $29.36/hour Hiring Salary DOE and in accordance with Administrative Directives|
|Job Type||Open to All Applicants (External, Internal)|
The City Attorney’s Office Civil Division is seeking qualified and dedicated individuals to provide legal secretary support. The position provides legal secretary assistance to the attorneys advising and supporting City departments which may include the areas of planning, real estate, transportation, finance, and employment.
The City of Tucson offers a wide range of generous benefits for eligible employees. Some of those benefits include:
Maintains the docket by pulling files for daily settings, scheduling appointments and cases, notifying attorneys and related parties of pertinent information, completing and distributing paperwork, notarizing affidavits, preparing reports, locating witnesses and preparing docket sheets. Prepares legal documents by entering the required data, reading the charges and offenses, verifying accuracy, notarizing various legal and court documents, preparing indictments and subpoenas, and distributing copies.
Provides administrative support by assisting clients and visitors, answering and directing phone calls, maintaining office supplies, contacting vendors regarding office needs, drafting correspondence, and assisting court personnel as needed.
Performs payroll clerk responsibilities by assisting with office management, collecting time cards, entering time record data into mainframe, creating reports, and processing payroll records as needed.
Performs related duties by preparing budget statistics, verifying expenditures, answering phones, court runs, maintaining database files, maintaining consumer fraud files and records, reviewing files for retention periods, keeping account records, setting up notification cases, maintaining personnel records, scheduling, video taping depositions, and providing back up assistance to other secretaries as required.
Minimum Education Level & Type: 6 months post High School
Minimum Experience Qualifications: At least 2 years of administrative support and handling of confidential information
Applicants who receive an invitation to attend the Oral Board interview will be required to bring a valid typing certificate obtained within the previous 12 months indicating a minimum NET typing speed of 45 WPM or greater.
Information on how to obtain a typing certificate will be given to those candidates that are invited to an Oral Board Interview. A typing certificate MUST be presented in order to be interviewed.
In addition to the minim qualifications noted above, the ideal candidate will also possess
· Experience with filing documents in State and Federal Courts.
· Experience with legal matter management software.
· 20% of your rating for education and work experience
· 80% of your oral board interviewThis recruitment will establish a civil service list that will be utilized to fill vacancies occurring within the next 6 months.
You are encouraged to print this bulletin because it contains important dates and information that will not be available online once this position closes. Communications throughout this process will be sent via email exclusively so please ensure your browser accepts emails from firstname.lastname@example.org and check your email account regularly; this may include your junk box/spam filter.
Failure to respond or follow instructions will result in disqualification.
To ensure accurate payroll information for tax purposes, the successful candidate will need to provide their original Social Security Card or original letter from the Social Security Administration with their social security number prior to beginning work with the City of Tucson.
The City of Tucson hires lawful workers only - US citizens or nationals and non-citizens with valid work authorization - without discrimination. Federal immigration laws require all employers to verify both the identity and employment eligibility of all persons hired to work in the United States. In its efforts to meet the law's requirements, the City of Tucson participates in the E-Verify program established by the Department of Homeland Security (DHS) and the Social Security Administration (SSA) to aid employers in verifying the eligibility of workers.
Retired City of Tucson employees receiving benefits from the Tucson Supplemental Retirement System who are considering reemployment with the City should be aware that pursuant to Section 22-37(g) of the Tucson City Code, retirement benefits shall be suspended during the period of reemployment with the City of Tucson unless you have been separated at least twelve consecutive months before returning to work AND you return to a non-permanent employment classification. Creditable service does not accrue during any reemployment period.