PARKS EVENT COORDINATOR

The City of Tucson Parks and Recreation Department is seeking a skilled

PARKS EVENT COORDINATOR

who demonstrates leadership and teamwork in all aspects

of special events, concert planning, and management.

The Parks Event Coordinator coordinates City or community sponsored special events and walks. Work hours vary and include nights, weekends and holidays. Processes event applications for outside entity events to occur in City of Tucson parks. Works along side Sports Unit on assignments.

Coordinates a program within the department and uses independent judgment for the following:

Coordinates a work unit, ensuring timely and quality activities to respond to the needs of the City, community, department, and unit.

Manages, coordinates, and determines priorities of work load, monitoring levels of resources, establishing time lines, assigning work, monitoring progress, recommending changes and suggestions.  Processes time sheets, maintains and prepares reports and statistics.  Assists with budget tracking.

Supervises operations and events by scheduling department sponsored events.

Reviews and processes all paperwork to assist in the scheduling of private events, coordinating responsibilities with co-sponsors, negotiating event terms, renting facilities, meeting technical production requirements, and preparing documents and diagrams for service requirements.

Oversees personnel in the use and maintenance of technical lighting, sound and staging production equipment and event facilities by specifying equipment needed for acquisition, identifying needed repairs, and scheduling regular maintenance. Ensures facility cleanliness and safety.

Assists with budget tracking.

Assists with the installation of public address and communication systems at various athletic and recreation facilities.

Coordinates various City led community events which may involve scheduling facilities, attending and conducting meetings, collaborating with other departments and outside agencies and assisting with set-up, break down and transport of equipment.

Periodically lead committee of staff for specific events.

Coordinates inventory control, inspections, and evaluations of equipment in event inventory.

Provides customer service by responding to information requests, conducting research, providing solutions to problems, correcting errors and monitoring events.

Implements controls for appropriate unit staffing and effectiveness by participating in the recruitment and hiring of employees, making recommendations on employee discipline, and other human resources issues, evaluating and managing employee performance, discussing and identifying personnel issues and facilitating resolutions, promoting positive morale in the unit, ensuring staff is trained appropriately for maximum performance, and providing leadership and guidance.

Assists with the implementation, evaluation and interpretation of department policies, projects and procedures.  Contributes to the needs of the community and City by implementing and causing others to implement the organization's values and strategies by leading through example, competency, and accountability.

Ensures that unit work conforms to local, state, and federal governmental regulations, and other applicable rules and requirements.

Minimum Education Level & Type: 6 months post High School

Minimum Experience Qualifications: At least 2 years managing and coordinating large performing arts events

Valid and Unrestricted Class D -  Driver's License

An equivalent combination of relevant education, training, and experience which provides the required knowledge, skills, and abilities to perform the essential functions of this position may be considered.

Applicants who meet the minimum qualifications will be evaluated on the education and work experience in their employment profile and the responses to their supplemental questions. The highest scoring applicants will then be invited to participate in an Oral Board interview.

• Oral Board Interviews will be held: the week of September 26, 2022

Upon completion of all examination processes, the highest scoring applicants will be placed on an Civil Service Eligibility List.  An applicant's ranking on the Civil Service Eligibility List will be based on their final score which will be calculated as:

• 60% of your rating for education and work experience
• 40% of your oral board interview

Selection Interviews may be conducted post Civil Service Eligibility List by the hiring manager.

This recruitment will establish a Civil Service Eligibility List that will be utilized to fill vacancies occurring with the next 6 months.

Veterans, Native American, or Disability preference points will be added to the final score for those that are placed on the Civil Service Eligibility List.  If you qualify for preference points as outlined in the Employment Profile, you must present your documentation at the Oral Board interviews.  The DD 214 must be a copy that indicates characterization of service.  

If you are in need of Americans with Disabilities Act-related accommodation during the testing process, please contact Sandra Fata, HR Analyst at ParksHR@tucsonaz.gov at least 48 hours prior to the evaluation.

You are encouraged to print this bulletin because it contains important dates and information that will not be available online once this position closes.

Additionally, communication during this process will be sent via email to the email address on file, so please ensure your browser accepts emails from jobs@tucsonaz.gov and check your email account regularly; this may include your junk box/spam filter.  Failure to respond or follow instructions may result in disqualification. All inquiries should be directed to the email listed below.  

ParksHR@tucsonaz.gov

None

To ensure accurate payroll information for tax purposes, the successful candidate will need to provide their original Social Security Card or original letter from the Social Security Administration with their social security number prior to beginning work with the City of Tucson.

The City of Tucson hires lawful workers only - US citizens or nationals and non-citizens with valid work authorization - without discrimination. Federal immigration laws require all employers to verify both the identity and employment eligibility of all persons hired to work in the United States. In its efforts to meet the law's requirements, the City of Tucson participates in the E-Verify program established by the Department of Homeland Security (DHS) and the Social Security Administration (SSA) to aid employers in verifying the eligibility of workers.

Retired City of Tucson employees receiving benefits from the Tucson Supplemental Retirement System who are considering reemployment with the City should be aware that pursuant to Section 22-37(g) of the Tucson City Code, retirement benefits shall be suspended during the period of reemployment with the City of Tucson unless you have been separated at least twelve consecutive months before returning to work AND you return to a non-permanent employment classification. Creditable service does not accrue during any reemployment period.