ADMINISTRATIVE ASSISTANT

UNCLASSIFIED

Recruitment #2010-0231-001

Introduction

* * * THIS POSITION IS ONLY OPEN TO CURRENT CITY OF TUCSON PERMANENT AND PROBATIONARY EMPLOYEES * * *

The City Manager's Office is seeking a qualified individual to fill an Administrative Assistant position. This position performs research and analytical work in support of administrative and financial functions for the City Manager's Office.

 ***Please note: This is an appointed full-time position that reports to the City Manager's Office and is not part of the City's classified services. If you are currently a City of Tucson employee and accept an unclassified position you will no longer be subject to the rules and regulations of the Civil Service Commission.***

General Description

An Administrative Assistant performs research and analytical work in support of administrative and financial functions.

Essential Functions

Performs administrative duties by ordering supplies and equipment, entering various information into the system, scheduling meetings and appointments, researching, preparing and processing paperwork and other materials, compiling data, creating, preparing and reviewing correspondence and reports, monitoring contracts, and maintaining spreadsheets, logs, and files.

Assists with budget research and prepares reports, monitors revenues and expenditures, compiling data relating to financial issues.

Reviews and processes invoices, deposits, and payments, processing payroll, preparing financial documents and billings, performing financial calculations, extract and analyze from financial databases, monitoring petty cash, accounts, grants and reconciling accounts.

Responds to customer inquiries and assists in the resolution of problems.

Performs related duties by troubleshooting office equipment issues, scheduling training classes, taking inventory, coordinating various special projects, testifying in court, developing and maintaining website, preparing newsletters and promotional materials, attending meetings and workshops and participating in the development of divisional policies.

Requests and processes Temporary Noise Exemption applications and ensures the accuracy of information and completion of work requests.

Minimum Qualifications

Minimum Education Level & Type: 6 months post High School

Minimum Experience Qualifications: At least 1 year experience providing administrative support, including research and analysis, computer record keeping, and composition

Selection Plan

To be considered for this career opportunity, please submit your cover letter and résumé via email to:

Andrea Flores, Management Assistant

Email: Andrea.Flores@tucsonaz.gov

Phone: 520.837.4050

Subject line must read: Administrative Assistant

After review of cover letter and résumé, applicants may be invited to participate in an assessment process for this position.

Conclusion

Please note:

***This is an appointed full-time position that reports to the City Manager's Office and is not part of the City's classified services. If you are currently a City of Tucson employee and accept an unclassified position, you will not longer be subject to the rules and regulations of the Civil Service Commission.***

 

Pre-employment Medical Testing Requirements

None

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To ensure accurate payroll information for tax purposes, the successful candidate will need to provide their original Social Security Card or original letter from the Social Security Administration with their social security number prior to beginning work with the City of Tucson.

The City of Tucson hires lawful workers only - US citizens or nationals and non-citizens with valid work authorization - without discrimination. Federal immigration laws require all employers to verify both the identity and employment eligibility of all persons hired to work in the United States. In its efforts to meet the law's requirements, the City of Tucson participates in the E-Verify program established by the Department of Homeland Security (DHS) and the Social Security Administration (SSA) to aid employers in verifying the eligibility of workers.

Retired City of Tucson employees receiving benefits from the Tucson Supplemental Retirement System who are considering reemployment with the City should be aware that pursuant to Section 22-37(g) of the Tucson City Code, retirement benefits shall be suspended during the period of reemployment with the City of Tucson unless you have been separated at least twelve consecutive months before returning to work AND you return to a non-permanent employment classification. Creditable service does not accrue during any reemployment period.