FINANCE ADMINISTRATOR - SHARED SERVICES

Recruitment #1906-0840-001

Introduction

The City of Tucson Business Services Department is looking for an experienced finance professional with proven success managing municipal finance operations in a satellite environment while demonstrating sustained commitment to business process realignment and change management.  Within the Business Services Department, the Shared Services Division provides procurement and financial assistance.  The Finance Administrator will lead the financial team.  The Department is organized around a principle of providing daily operational services to internal customers through a combination of satellite teams located both off-site at partner department facilities and centrally at City Hall.  The satellite teams are located in the following departments: Police, Fire, Environmental and General Services, Water, Transportation, Parks & Recreation and a Shared Services Office at City Hall that provides financial services to all other departments.

This position is responsible for standardization and establishment of consistent practices within the satellite environment.  The successful candidate will create a strong training program and focus on core financial services that are to be effectively performed at the satellite level. The core services include preparation of financial statements for enterprise, internal service and special revenue funds; journal  voucher entries; budget preparation, monitoring and preparation of budget projections for partner departments, grant reporting; accounts receivable and accounts payable limited functions, sharing resources and establishment of deadlines as a divisional standard. In order to accomplish this, the Administrator will lead a team of 45+ dedicated employees, and engage with teams across the City to create and support excellent service throughout the organization.

The incumbent in this position will combine technical skills with leadership and organizational skills in order to seize the opportunities for improvement.  The successful candidate will enjoy the support of City Management to shape and refine the Division’s organizational structure, business processes, and job roles in order to enhance the delivery of accurate, timely financial data. 

Key attributes:

·         Transformational leadership style

·         Collaborative

·         Strong Communication and team-building skills

·         Problem-Solving

·         Flexible

·         Detail and multi-task oriented

·         High degree of initiative

·         High personal integrity

·         Employee focused

·         Good teacher

·         Outcome oriented

General Description

Administers and manages the operations of a division of the Business Services Department. 

Administers budgets and contracts, and determines the impact of financial decisions. 

Represents the division on special projects and issues and ensures compliance with regulations.

Essential Functions

Performs the following functions with regular use of independent judgment:  

Organizes and directs daily operations of a division by performing administrative duties, overseeing programs, projects, and manager level personnel (two or more fulltime employees).   

Formulates and implements division strategic plans and work activities to coordinate and synchronize with department directions and goals.   

Implements and evaluates department policies, projects and programs.  

Oversees the planning, implementation, direction and management of all functions and resources of the Shared Services Division to achieve the strategic objectives of the department and the City in an efficient and effective manner.  

Assists with implementing the department vision through division activities and leads the division for maximum employee productivity and morale through hiring, disciplining, evaluating employee performance, investigating and resolving grievances and other human resources actions.  

Develops and administers the division budget with staff assistance.  

Analyzes organizational and community needs, analyzes trends, reviews statistics and opportunities, and communicate information to department leadership of impending developments, and accomplishment of actions.  

Develops strategic partnerships and contacts with community representatives, external agencies, and other organizations to develop a sense of relevant issues facing our community and to respond as a representative of the City.  

Champions the values of the organization through example and accountabilities.  

Ensures that division operations conform with local, state and federal governmental regulations, other applicable rules and requirements.   Facilitates solutions to problems facing the department.  

Maintains professional knowledge through such means as attending seminars, reviewing professional publications and participating in professional organizations.  

Represents the division on special projects and issues by communicating financial impacts.  

Ensures compliance with regulations by monitoring proceeds, calculating and reporting liabilities, preparing reports, reading and interpreting contracts and legal documents.  

Conducts audit reviews, coordinates the collection of delinquent taxes, rules on tax refund requests and facilitates the of issuing of licenses, mailing tax returns and working with outside consultants and advisors.  

Oversees the preparation of the City's Comprehensive Annual Financial Report.  

Minimum Qualifications

Minimum Education Level & Type: Bachelor's Degree

Minimum Experience Qualifications:  5 years in a finance-related functional area.  At least 4 of the required 5 years in a Supervisory capacity in a related functional area

 

Special Job Requirements

Minimum requirements must be met as stated above.  We will not accept experience in lieu of education.

Preferred Qualifications

In addition to the minimum requirements stated above, the ideal candidate will also possess the following:

  • Certified Public Accountant (CPA)
  • Master of Business Administration (MBA)
  • Certified Public Finance Officer (CPFO)
  • Certified Government Financial Manager (CGFM)

Selection Plan

Applicants who meet the minimum qualifications will be evaluated on the education and work experience in their employment profile and the responses to their supplemental questions. Eligible applicants will then be invited to participate in the assessment process which will include:

  • Phone Screening to be held the week of August 19, 2019
  • Oral Board Interviews will be held at a time yet to be determined

Upon completion of all examination processes, the highest scoring applicants will be placed on the Civil Service Employment List.  An applicant's ranking on the Civil Service list will be based on their final score which will be calculated as:      

  • 10% of your rating for education and work experience
  • 30% of your rating for the phone screen
  • 60% of your oral board interview   

This recruitment will establish a civil service list that will be utilized to fill vacancies occurring within the next 6 months.

Veterans, Native American, or Disability preference points will be added to the final score for those that are placed on the Civil Service Employment List.  If you qualify for preference points as outlined in the Employment Profile, you must present your documentation at the time of the oral board interviews. The DD 214 must be a copy that indicates characterization of service.  

If you are in need of Americans with Disabilities Act-related accommodation during the testing process, please call Pilar Jauregui at 520 837-4177 at least 48 hours prior to the evaluation.

Pre-employment Medical Testing Requirements

None

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To ensure accurate payroll information for tax purposes, the successful candidate will need to provide their original Social Security Card or original letter from the Social Security Administration with their social security number prior to beginning work with the City of Tucson.

The City of Tucson hires lawful workers only - US citizens or nationals and non-citizens with valid work authorization - without discrimination. Federal immigration laws require all employers to verify both the identity and employment eligibility of all persons hired to work in the United States. In its efforts to meet the law's requirements, the City of Tucson participates in the E-Verify program established by the Department of Homeland Security (DHS) and the Social Security Administration (SSA) to aid employers in verifying the eligibility of workers.

Retired City of Tucson employees receiving benefits from the Tucson Supplemental Retirement System who are considering reemployment with the City should be aware that pursuant to Section 22-37(g) of the Tucson City Code, retirement benefits shall be suspended during the period of reemployment with the City of Tucson unless you have been separated at least twelve consecutive months before returning to work AND you return to a non-permanent employment classification. Creditable service does not accrue during any reemployment period.