SENIOR CONTRACT OFFICER

Recruitment #1810-0981-001

Introduction

The City of Tucson is a large government agency that contracts for a wide breadth of items such as police department vehicles, fire trucks, employee uniforms, Architect/Engineering/Construction services, health benefits, and many other goods and services.  As part of the Business Services Department, the Procurement Division works directly with a very diverse group of City departments, businesses and citizens.  The Procurement Division is committed to the principles of open competition and fairness and ensures that our community receives the best value for the tax dollars that are expended.

The Business Services Department contains two Procurement divisions:

  • The Shared Services Procurement Division is responsible for all contracting activities for all City departments.  The division is headed up by a Procurement Administrator and consists of professional contracting staff at three levels:  Contract Specialists, Senior Contract Officers, and Principal Contract Officers.
  • The Procurement Operations Division is responsible for Procurement programs including Contract Administration, pCard Program, Accounts Payable, Small Business Enterprise Program, Davis-Bacon Act Compliance, Materials Management, Surplus Property, and the Auction Program.

For 23 consecutive years, the Procurement team has received the Achievement of Excellence in Procurement Award and is one of only 6 Procurement agencies in the country to have received the award every year since its inception.  This award recognizes organizational excellence in public procurement.  It measures innovation, professionalism, e-procurement, productivity and leadership. 

We invite you to consider joining our organization as a Senior Contract Officer!

 

General Description

The Senior Contract Officer develops, coordinates and implements procurement contracts, programs and policies. Furthermore, this position acts as a liaison between customers, contractors and the public.

Essential Functions

This is a senior position. It differs from other positions in the classification series by performing tasks at a proficient, accomplished level and handling the more difficult, complex or irregular tasks. Individuals in senior positions typically assist in setting priorities for work and are asked upon occasion to use judgment to solve unusual problems.

Procures services and commodities by processing requisitions, preparing and publishing solicitations, reviewing requirements, conducting proposal conferences, overseeing meetings, interviews, demonstrations and inspections, writing and analyzing contracts, monitoring consultant performance and mitigating claims and disputes.

Develops, coordinates and implements procurement programs and policies by researching governing laws, recommending policy revisions, maintaining and ensuring compliance with laws and evaluating policies and practices.

Acts as a liaison with customers, contractors, management and the general public by providing research and guidance regarding procurement, developing and maintaining relationships, mediating and resolving contractual issues, offering solutions to problems, soliciting new vendors, facilitating meetings and answering questions and providing assistance in gathering information and rectifying situations.

Ensures maximum value for expenditures by preparing and negotiating contracts, making contract award recommendations, conducting market research, providing cost and price analysis, adhering to and implementing regulations and policies and documenting contract activity.

Interprets laws, statutes and codes related to procurement.

Minimum Qualifications

Minimum Education Level & Type: Bachelor’s Degree

Minimum Experience Qualifications: At least 2 years public contracting

Equivalency will not be allowed for this recruitment.  Education and experience is required.

Special Job Requirements

The following items must be attached to this application: 

  • proof of college education, and
  • a chronological resume reflecting relevant work experience and education/training

Without these documents, your application will be considered incomplete and you will not continue in this recruitment process.

 

Preferred Qualifications

In addition to the minimum requirements, the ideal candidate will possess any of the following professional certifications:

  • Certified Public Procurement Officer
  • Certified Professional Public Buyer
  • Certified Purchasing Manager
  • Accredited Purchasing Practitioner
  • Certified Professional in Supply Management

 

Selection Plan

Applicants who meet the minimum qualifications will be evaluated on the education and work experience in their employment profile and the responses to their supplemental questions. The highest scoring applicants will then be invited to participate in further examination processes which will be held the week of  December 17, 2018.

Upon completion of all examination processes, the highest scoring applicants will be placed on the Civil Service Employment List.  An applicant's ranking on the Civil Service list will be based on their final score which will be calculated as:      

  •  5%  for education and work experience
  • 20% for the written assessment
  • 25% for the peer interview 
  • 50% for the oral board interview   

This recruitment will establish a civil service list that will be utilized to fill vacancies occurring within the next 6 months.

Veterans, Native American, or Disability preference points will be added to the final score for those that are placed on the Civil Service Employment List.  If you qualify for preference points as outlined in the Employment Profile, you must upload your documentation as part of the application process or present it during the oral board interview.  The DD 214 must be a copy that indicates characterization of service.  

If you are in need of Americans with Disabilities Act-related accommodation during the testing process, please email Pilar.Jauregui@tucsonaz.gov at least 48 hours prior to the evaluation.

Pre-employment Medical Testing Requirements

None

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To ensure accurate payroll information for tax purposes, the successful candidate will need to provide their original Social Security Card or original letter from the Social Security Administration with their social security number prior to beginning work with the City of Tucson.

The City of Tucson hires lawful workers only - US citizens or nationals and non-citizens with valid work authorization - without discrimination. Federal immigration laws require all employers to verify both the identity and employment eligibility of all persons hired to work in the United States. In its efforts to meet the law's requirements, the City of Tucson participates in the E-Verify program established by the Department of Homeland Security (DHS) and the Social Security Administration (SSA) to aid employers in verifying the eligibility of workers.

Retired City of Tucson employees receiving benefits from the Tucson Supplemental Retirement System who are considering reemployment with the City should be aware that pursuant to Section 22-37(g) of the Tucson City Code, retirement benefits shall be suspended during the period of reemployment with the City of Tucson unless you have been separated at least twelve consecutive months before returning to work AND you return to a non-permanent employment classification. Creditable service does not accrue during any reemployment period.