FINANCIAL SPECIALIST - City Manager's Office

Recruitment #1901-0891-001

Introduction

The City of Tucson is looking for an experienced financial professional to support the delivery of Public Safety, Parks, and Transportation projects under two voter-approved programs. This is an exciting opportunity to be part of a team focused on implementing projects that will transform Tucson. 

The designated financial support person will be the primary financial point of contact for both the sales tax funded Tucson Delivers Program and the bond funded Parks and Connections Program.  The individual will work closely with the Program Managers as a financial strategic partner.  Early on, this person will establish financial “architecture” for the Parks and Connections program; develop financial processes, standards and templates for program reporting, tracking and management, and provide ongoing support to manage and monitor program financials including program expenditures and revenues.  It is the City’s goal to provide transparency and accountability throughout the implementation of this program to continue to grow trust with the community.  This individual will have the opportunity to work with three separate citizen oversight commissions that monitor acquisition and project progress.

Key Attributes

  • Organized
  • Takes the initiative
  • Detail and multi-task oriented
  • Self-motivated
  • Excellent communication skills
  • Strong analytic skills
  • Performs to meet schedules and deadlines
  • Team-oriented
  • Positive attitude

Candidates are not expected to have direct knowledge and experience related to all tasks listed below.  This position will be an opportunity to learn a broad array of financial management functions.

Specific tasks will include:

  • Work with Treasury and Revenue Divisions to understand, monitor, and forecast market and economic changes that could impact bond sales and revenue projections.  Work closely with the Treasury Division to determine timing of bond issuances.
  • Work with Program Managers to adjust project timing/implementation to match availability of bond funds and sales tax revenues. Maintain a 10 year model of program projected cash flow. 
  • Manage any supplemental funding sources and adhere to all related requirements of these funding sources (i.e. Community Development Block Grants (CDBG), Impact fees, grant funding, Highway User Revenue Funds (HURF), etc.)
  • Collaborate with the Accounting Division to ensure project related expenses are accurately recorded and prepare all paperwork necessary for the capitalization of the asset in a timely and accurate manner.
  • Manage the development of the five year Capital Improvement Program (CIP) budget.
  • Develop and refine financial information and reports to more effectively communicate program progress and overall financial performance.
  • Manage payment on all acquisitions associated with the program.
  • Work with Procurement to renew or establish program related contracts.
  • Prepare and present at Commission meetings on financial performance.

General Description

Provides financial oversight of a major city-wide program or comprehensive financial services to a large department, or group of small departments, including budget development and monitoring, financial reporting and analysis, grant management, accounts receivable, purchasing, accounts payable, rate setting, and implementation of strategic plans.

Essential Functions

Regularly directs the work of at least one fulltime employee

Maximizes employee productivity and morale through hiring, disciplining, evaluating employee performance, investigating and resolving grievances and other personnel actions

Develops and monitors the budget by analyzing historical data and trends, determines cost of service for a department or program, works with stakeholders in rate setting processes, reviews and makes recommendations regarding current and future needs, prepares and submits work papers, monitors expenditures and performs variance analysis

Prepares the executive summary for budgets, reviews revisions, maintains control logs, reconciles revised budgets at year end, prepares and reviews reports, conducts research and resolves budget issues

Performs a full range of professional level accounting duties including the review and approval of journal vouchers, analyzing and reconciling accounts, developing and maintaining internal controls, preparation of financial statements, schedules and note disclosures

Provides financial services associated with the grant management process including financial reporting, internal controls and program compliance

Oversees and guides the workflow of accounts payable, accounts receivable and purchasing processes

Assists in city-wide process improvement endeavors including the standardization of work and training

Plans and organizes a major city-wide program by analyzing budgets, monitoring expenditures and preparing reports, determining funds needed, communicating with stakeholders and researching and organizing strategic plans

Implements plans by conducting research on organizational problems, creating actions plans for implementation and developing metrics for departmental planning  

Minimum Qualifications

Minimum Education Level & Type: Bachelor's Degree

Minimum Experience Qualifications: At least 3 years in finance or accounting

Selection Plan

Applicants who meet the minimum qualifications will be evaluated on the education and work experience in their employment profile and the responses to their supplemental questions. The highest scoring applicants will then be invited to participate in the phone screening and Oral Board interview process.

PLEASE NOTE:

Failure to upload your resume and cover letter as a PDF will be considered an incomplete application

 Only resumes and cover letters uploaded as a PDF will be considered. 

 

Phone screens will be held on February 6 and 7, 2019.

Candidates that pass the phone screening will then be invited to participate in an oral board process.

Oral boards will be held February 19 and 20, 2019.

Upon completion of all examination processes, the highest scoring applicants will be placed on the Civil Service Employment List.  An applicant's ranking on the Civil Service list will be based on their final score which will be calculated as:     

  • 10% of your rating for training & experience 
  • 20% of your rating for resume & cover letter
  • 10% of your rating for phone screen
  • 60% of your rating for oral board

This recruitment will establish a civil service list that will be utilized to fill vacancies occurring within the next 6 months.

Veterans, Native American, or Disability preference points will be added to the final score for those that are placed on the Civil Service Employment List.  If you qualify for preference points as outlined in the Employment Profile, you must upload, email or hand deliver your documentation as part of the application process.  If you plan to email your document(s), send to Erin.Gallego@tucsonaz.gov The DD 214 must be a copy that indicates characterization of service. 

If you are in need of Americans with Disabilities Act-related accommodation during the testing process, please contact Erin Gallego at her email listed above at least 48 hours prior to the evaluation.

Communication during this process will be sent via email, so please ensure your browser accepts emails from jobs@tucsonaz.gov and check your email account regularly. Failure to respond or follow instructions may result in disqualification.

Pre-employment Medical Testing Requirements

None

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To ensure accurate payroll information for tax purposes, the successful candidate will need to provide their original Social Security Card or original letter from the Social Security Administration with their social security number prior to beginning work with the City of Tucson.

The City of Tucson hires lawful workers only - US citizens or nationals and non-citizens with valid work authorization - without discrimination. Federal immigration laws require all employers to verify both the identity and employment eligibility of all persons hired to work in the United States. In its efforts to meet the law's requirements, the City of Tucson participates in the E-Verify program established by the Department of Homeland Security (DHS) and the Social Security Administration (SSA) to aid employers in verifying the eligibility of workers.

Retired City of Tucson employees receiving benefits from the Tucson Supplemental Retirement System who are considering reemployment with the City should be aware that pursuant to Section 22-37(g) of the Tucson City Code, retirement benefits shall be suspended during the period of reemployment with the City of Tucson unless you have been separated at least twelve consecutive months before returning to work AND you return to a non-permanent employment classification. Creditable service does not accrue during any reemployment period.



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