City of Tucson

CONTRACT OFFICER (#0978)

$22.83-$40.40 Hourly / $47,486.40-$84,032.00 Yearly
Salary Grade: 814

General Description

Develops, coordinates, implements and manages basic procurement contracts.  Acts as a liaison between customers, contractors and the public to ensure customer needs are met and contractors perform in accordance with the contract.

Essential Functions

This is an entry level position requiring no experience.  As such, individuals in this position function independently, but with a high level of supervision, and make decisions in areas of defined responsibility.

Works in partnership with other contracting positions (Principal Contract Officer and Senior Contract Officer) to meet defined business needs. Provides guidance and makes decisions on approach to meeting customer needs for goods, services, design and construction.

Procures services and commodities by processing requisitions, preparing and publishing solicitations, reviewing requirements, conducting pre-bid conferences, overseeing meetings, interviews, demonstrations and inspections, writing and analyzing contracts, monitoring vendor performance and mitigating claims and disputes. conducts kick-off meetings, contract performance meetings and other related meetings.

Ensures maximum value for expenditures by preparing and negotiating contracts, making contract award recommendations, conducting market research, providing cost and price analysis, adhering to and implementing regulations and policies and documenting contract activity.

Plans and forecasts customer needs based upon direct communication (both verbally and in writing) with customers; meets with customer executive leadership to strategically plan for needs; establishes work priorities with customers; makes independent judgement to solve problems with customers.

Conducts market research by studying market trends and conducting comparative analysis of products; keeps customers apprised of new products, availability and prices; researches available cooperative contract sources and recommends use when appropriate. 

Collaborates with customer subject-matter experts to write detailed, technical specifications and scopes of work; creates draft solicitations for review; conducts direct sourcing for small purchases. 

Issues purchase orders; issues Notices to Proceed; conducts Requests for Informal Quotes; requests quotes and issues purchase orders; manages change orders.   

Oversees and facilitates customer contracts and purchase orders; tracks contract terminations and renewals; initiates new solicitations based upon customer needs; manages federal requirements and regulations (pre- and post-award).

Analyzes sourcing options with customers, identifies and recommends solutions to meet customer needs; writes memos for source selection waivers (such as Sole Source, Special Procurement, Emergency, Sole Brand).

Ensures compliance with procurement policies and practices at the local, state and federal level.

Ensures contractor compliance with SBE/DBE contract goals; assists SBE/DBE staff in the establishment of SBE/DBE goals based upon defining areas of contractor performance. 

Performs other related duties as assigned or requested. Any one position may not include all of the duties listed. This job classification specification identifies the responsibilities and tasks typically associated with the performance of the position.

Minimum Qualifications

Minimum Education Level & Type: Bachelor's Degree

Minimum Experience Qualifications: None

Pre-employment Medical Testing Requirements

None

Other Information

FLSA Status: Exempt

Occupational Group Code: 09

Occupation Group Description: Purchasing and Supply

EEO Job Category Code: B

EEO Job Category Description: Professionals

Organizational Level:Senior

NCCI: 8810

Bargaining Unit: CWA

Driving Requirements

The following information pertains to driving requirements for this classification with the City of Tucson. Under "Driving Level" None, Secondary or Primary, refers to the driving responsibility as it relates to the essential functions of the classification. License Type, is just that, the type of Arizona Driving License required for the classification. If the position requires a Commercial Drivers License (CDL), the endorsements will be listed under "Endorsements." Under Safety Sensitive a "Yes" means employees with this classification are subject to pre-employment and random drug testing. License Type A,B,C,D,or M may require the use of personal or City vehicles on City business. Individuals must be physically capable of operating the vehicles safely, possess a valid license and have an acceptable driving record. Use of a personal vehicle for City business will be prohibited if the employee is not authorized to drive a City vehicle or if the employee does not have personal insurance coverage. Exceptions to classification driving requirement's may exist based on position.

Driving Level: Secondary

License Type: Valid and Unrestricted D-Driver

CDL Endorsements: None

Safety Sensitive: No

Job Description Disclaimer

This description is not intended to limit or in any way modify the right of management to assign, direct and control the work of employees under supervision. The listing of duties and responsibilities shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty. They are intended to describe the general nature and level of work being performed by individuals assigned to this position.
CLASS: 0978; EST: 11/7/2017; REV: 11/7/2017;