City of Tucson

LOGISTICS MANAGMENT ASSISTANT (#0237)

$23.31-$41.52 Hourly / $48,484.80-$86,361.60 Yearly
Salary Grade: 815


General Description

The position will be responsible for the logistics management needs of the department. This position will require a sound working knowledge of managing and maintaining an aging infrastructure, while ensuring the safety of the occupants in these facilities. Supervises and implements administrative and management functions and activities. Assists department personnel in providing desired and cost effective services and facilities to the public.

Essential Functions

Uses independent judgment for the following:  

 

Supervises and coordinates the equivalent of two or more fulltime employees and all assigned work in a unit ensuring timely and quality activities to respond to the needs of the City, community, department, and unit

 

Assists with the implementation, evaluation and interpretation of department policies, projects and procedures. Participates in the development of policies, analyzing and revising systems operations and procedures

 

Manages, coordinates, and determines priorities of work load, monitoring levels of resources, establishing time lines, assigning work, monitoring progress, recommending changes and suggestions, writing, reviewing and editing reports prepared by staff, and approving completed projects and reports

 

Implements controls for appropriate unit staffing and effectiveness by participating in the recruitment and hiring of employees, making recommendations on employee discipline, and other human resources issues, evaluating and managing employee performance, discussing and identifying personnel issues and facilitating resolutions, promoting positive morale in the unit, ensuring staff is trained appropriately for maximum performance, and providing leadership and guidance

 

Contributes to the needs of the community and City by implementing and causing others to implement the organization’s values and strategies by leading through example, competency, and accountabilities

 

Provides customer service by; responding to information requests, conducting research, providing solutions to problems, and correcting errors

 

Ensures that unit work conforms to local, state, and federal governmental regulations, and other applicable rules and requirements

 

Coordinates and monitors contracts by identifying the format for advertising, overseeing request creation, monitoring the selection process, authorizing final requests for contract awards and amendments, authorizing payment, overseeing monthly invoicing and final close out of contract and ensuring contractor performance

 

Administers grants by preparing and submitting financial reports, assisting program personnel, developing grant requests and ensuring grant agreement compliance.

 

Oversees building and facility management. Coordinates departmental activities; evaluating requests for materials and equipment, managing inventory controls, developing and preparing recommendations, researching and preparing drafts of various documents, maintaining spreadsheets and databases, organizing travel and responding to inquiries

 

Performs administrative duties by; preparing and reviewing reports and correspondence for TPD leadership and City of Tucson staff, researching and analyzing information such as cost-benefit studies, and develops and maintains databases. Assists in the purchase of vehicles, equipment, and supplies related to the Department's operations. Provides information to the public by preparing and providing written materials, conducting seminars and training classes, answering questions, attending public meetings and monitoring activities of committees and commissions

 

Performs related duties such as: monitoring security, serving as the division safety representative,  coordinating telecommunications needs, providing work order estimates, monitoring purchase order and approvals ,ensuring timely reporting to government agencies, and serving as member of, or liaison to, various committees and project teams. Provides final review authority for background clearances for contracted vendors and documentation for background investigations

Minimum Qualifications

Minimum Education Level & Type: Bachelor's Degree

Minimum Experience Qualifications: At least two years in finance, facilities management and service contracting experience.

Other Information

FLSA Status: Exempt

Occupational Group Code: 34

Occupational Group Description: Police

EEO Job Category Code: B

EEO Job Category Description: Professionals

Organizational Level: First Level Supervisor

NCCI: 8810 

Bargaining Unit: No Representation

Driving Requirements

The following information pertains to driving requirements for this classification with the City of Tucson. Under "Driving Level" None, Secondary or Primary, refers to the driving responsibility as it relates to the essential functions of the classification. License Type, is just that, the type of Arizona Driving License required for the classification. If the position requires a Commercial Drivers License (CDL), the endorsements will be listed under "Endorsements." Under Safety Sensitive a "Yes" means employees with this classification are subject to pre-employment and random drug testing. License Type A,B,C,D,or M may require the use of personal or City vehicles on City business. Individuals must be physically capable of operating the vehicles safely, possess a valid license and have an acceptable driving record. Use of a personal vehicle for City business will be prohibited if the employee is not authorized to drive a City vehicle or if the employee does not have personal insurance coverage. Exceptions to classification driving requirement's may exist based on position.

Driving Level: Secondary

License Type: Valid and Unrestricted Class D - Driver

CDL Endorsements: None

Safety Sensitive: No

Job Description Disclaimer

This description is not intended to limit or in any way modify the right of management to assign, direct and control the work of employees under supervision. The listing of duties and responsibilities shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty. They are intended to describe the general nature and level of work being performed by individuals assigned to this position.

CLASS: 0237; EST: 3/6/2018; REV: 3/6/2018;