City of Tucson

Entry level routine clerical work of general or specific nature such as filing, record keeping, receptionist duties, information research, microfilming and copying, stock inventory, library material processing clerical and checking work and assisting other office personnel, not including skilled keyboard skills or transcription.

Sorts and files forms, records and other data.

Fills out forms, copies data, compiles records and reports in accordance with established procedures.

Acts as receptionist, answers phone, responds to requests for general information, refers inquiries to appropriate person or office.

Sorts and distributes mail or other materials, prepares correspondence for mailing.

Researches files and records for information and assembles data.

Prepares stock inventory and maintains stock records, sorts and stores materials and supplies, checks items received are items ordered, checks for damaged or missing items, refers discrepancies to supervisor.

Maintains logs, schedules, record cards and forms, tabulates and posts data.

Coordinates meeting schedules, assignment of meeting rooms, sends notification of meeting time, date and place to appropriate persons, assures meeting place and materials are in order. Assists in gathering and assembling agenda materials.

Operates office duplicating and related equipment such as copier, collator, folding machine, calculator, computer terminal, optical scanner, and other office machines.

Types material such as standard forms, index cards and tabs, envelopes, bills and invoices and other materials not requiring skilled typing techniques.

Performs related work as required.

Minimum Education Level & Type: High School Diploma or G.E.D.

Minimum Experience Qualifications: Under 1 year of experience in performing general office clerical work including the use and care of standard office equipment and performing arithmetic computations with speed and accuracy

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None

FLSA Status: Non-Exempt

Occupational Group Code: 01

Occupation Group Description: Clerical and Office Management

EEO Job Category Code: F

EEO Job Category Description: Office and Clerical

Organizational Level: First Level Employee

NCCI: 8810

Bargaining Unit: No Representation

The following information pertains to driving requirements for this classification with the City of Tucson. Under "Driving Level" None, Secondary or Primary, refers to the driving responsibility as it relates to the essential functions of the classification. License Type, is just that, the type of Arizona Driving License required for the classification. If the position requires a Commercial Drivers License (CDL), the endorsements will be listed under "Endorsements." Under Safety Sensitive a "Yes" means employees with this classification are subject to pre-employment and random drug testing. License Type A,B,C,D,or M may require the use of personal or City vehicles on City business. Individuals must be physically capable of operating the vehicles safely, possess a valid license and have an acceptable driving record. Use of a personal vehicle for City business will be prohibited if the employee is not authorized to drive a City vehicle or if the employee does not have personal insurance coverage. Exceptions to classification driving requirement's may exist based on position.

Driving Level: Non-Driving

License Type: None

CDL Endorsements: None

Safety Sensitive: No

This description is not intended to limit or in any way modify the right of management to assign, direct and control the work of employees under supervision. The listing of duties and responsibilities shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty. They are intended to describe the general nature and level of work being performed by individuals assigned to this position.