Under immediate supervision, performs a variety of office clerical tasks following standardized procedures in the Office of the Registrar of Voters; and does related or other work as required
CLASS CHARACTERISTICS
This is the trainee-level class that is typically utilized for temporary/part-time positions in the Office of the Registrar of Voters. Incumbents of this class perform basic clerical and secretarial tasks and work under close supervision. Incumbents will develop a working knowledge of the clerical processes and familiarity with standard office procedures in the Office of the Registrar of Voters.
TYPICAL DUTIES
Learns to verify codes and enter information into data entry system; assists in maintaining master file of registered voters, street index and other elections files.
Receives a variety of election documents; learns to search for and provide information concerning rules, regulations, policies and procedures.
Obtains required information from persons wishing to vote or to file for candidacy; greets and assists public and candidates at counter and over the telephone; directs phone calls to appropriate individuals; takes messages as needed.
Trains to use a variety of office machines such as data entry terminal, typewriter, computer printers, adding machine, calculator, copy machine, ballot card and microfiche reader.
Performs basic computations and calculations; may compute and collect fees; issues receipts; sells maps and voter indices; accept filing fees.
May type and file letters, reports, forms, memoranda and other materials; proofreads typewritten and other material.
KNOWLEDGE
General office practices and procedures; personal computer systems and general office computer software; data entry; basic filing and recordkeeping systems; standard correspondence and report format; language mechanics; public relation techniques; basic arithmetic; cash handling procedures.
ABILITY
Follow oral and written directions; learn Registration-Elections terminology and laws; read, understand and apply written regulations and other job related materials; communicate effectively with others; establish and maintain effective working relationships with others; ability to operate a variety of office machines.
PHYSICAL/MENTAL REQUIREMENTS
Mobility – Frequent operation of computers and repetitive motion; sitting for extended periods, walking; occasional standing, pushing, pulling bending, squatting and climbing; Lifting – occasionally 5 to 30 pounds or less; Vision – constant good overall and reading close up work; normal hand-eye coordination; Dexterity – normal dexterity with frequent writing and repetitive motions; Hearing/Talking – frequent hearing and talking on the telephone and in person; Emotional/Psychological – frequent public contact and may require working weekends/nights, or occasional overtime.
San Joaquin County complies with the Americans with Disabilities Act (ADA) and, upon request, will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions.
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