Under general direction, manages and supervises the day-to-day activities and functions within the Registrar of Voters (ROV) office of the Information Systems Division; performs difficult administrative analytical, research, financial, and other work relative to ROV operations; and does related or other work as required in accordance with Rule 3, Section 3 of the Civil Service Rules.
This is a single-position, first-level manager class. An incumbent in this class manages activities involving elections, voter registration, and related ROV functions. The incumbent supervises assigned supervisory, technical, and/or clerical staff and provides administrative and managerial support in areas such as budgeting, finance, human resources, procurement, and staff development.
1. Assists in planning, supervising and coordinating the operations of the ROV office; helps ensure compliance with applicable laws and regulations; helps establish office priorities and develop organizational goals and objectives.
2. Directs activities and operations related to federal, state, county, local and special district elections; manages the issuance, acceptance, and certification of petitions and related papers filed for public office candidates; oversees the selection and organization of polling places and ensures their compliance with federal and state accessibility requirements; manages recount processes as required.
3. Directs the mailing of official sample ballots, the ordering of election supplies, the assignment of voting machines, and the coordination of their delivery to inspectors prior to each election.
4. Directs precinct and voter registration operations, including the maintenance of precinct records, maps, and other election records; analyzes voter registration information and recommends modifications to voter precincts as appropriate.
5. Assigns and directs the work of subordinate staff, including subordinate supervisors; monitors and evaluates staff performance; recommends disciplinary action when required.
6. Researches various elections, government, public administrative, education, and other related laws and codes; reads and interprets state and federal bulletins on proposed law changes; analyzes the impact of new laws and amendments and recommends/implements new policies and policy revisions.
7. Responds to inquiries and/or complaints pertaining to elections, voter registration, and related processes; conducts research as needed to recommend solutions.
8. Assists in managing assigned administrative functions such as those related to human resources, procurement, staff development, and the preparation, review, and administration of the ROV budget.
9. Conducts special studies; prepares reports and recommendations; prepares and answers correspondence and questionnaires; gives oral presentations to individuals and groups, including schools and civic organizations; directs the preparation and distribution of candidate and voter information materials; directs ROV outreach and education activities.
10. Serves as a liaison to other departments and external agencies; coordinates and conducts special projects as assigned.
Education: Graduation from an accredited four-year college or university with a major in public or business administration, political science, social or behavioral science, or a closely-related field.
Experience: Three years of responsible managerial, fiscal, personnel, or administrative analytical experience that included at least two years preparing for and administering elections.
Substitution #1: A Master’s Degree from an accredited college or university in public or business administration, political science, social or behavioral science, or a closely-related field may be substituted for one year of non-elections experience.
Substitution #2: Additional qualifying experience performing responsible managerial, fiscal, personnel, or administrative analytical work may be substituted for the above-required education on a year-for-year basis, to a maximum of two years.
The California Elections Code and election procedures; principles and practices of governmental administration, including organizational management and planning, administrative analysis, personnel management, accounting/finance, and budgeting; basic principles and methods of statistical analysis; administrative research methods and report writing; standard office practices including filing, recordkeeping, and document control systems; modern office automation technology and computer software programs relevant to ROV operations.
Apply the principles, practices, methods and techniques of public administration and management analysis to the effective management of elections-related programs and activities; understand, interpret and apply legal codes, regulations and rules pertaining to elections operations; effectively supervise and manage subordinate staff, including subordinate supervisors; exercise analytical and critical thinking to analyze complex problems and recommend appropriate solutions; prepare and deliver thorough and comprehensive written reports and give oral presentations to small and large groups; coordinate the utilization and development of automated systems; communicate effectively, both orally and in writing; establish and maintain effective working relationships with those contacted during the course of work.
Mobility—frequentsitting for long periods; occasional standing, walking, pushing, pulling, bending, squatting, climbing; Lifting—frequently 5 pounds or less; occasionally 5 to 30 pounds; Visual—constant good overall vision and reading/close-up work; frequent color perception and use of eye/hand coordination; occasional use of depth perception and peripheral vision; Hearing/Talking—frequent hearing of normal speech, hearing/talking on the telephone, talking in person; Emotional/Psychological—frequent decision making, concentration, and public contact; Special Requirements--may occasionally require working evenings, nights and weekends; Environmental—occasional exposure to varied weather conditions.