Under general supervision, analyzes, codes and indexes legal documents; verifies and balances fees collected; and does related or other work as required in accordance with Rule 3, Section 3 of the Civil Service Rules.
An employee in this class is responsible for updating computerized indices of recorded documents by reading source documents, entering accurate information into computer system, and balancing records of money collected.
Receives recorded documents, and identifies recordable information, and verifies fees, stamps, signatures and numerical sequences.
Reads contents of documents, identifies document type, determines information to be recorded, and enters all necessary information into computer system.
Conducts searches of real property and other office records.
Computes daily receipts of money collected.
Assists in production of daily reports and maintenance of computer equipment and work area.
May assist public at counter, answer phones, prepare documents for mailing, and assist other units within the office.
Experience: Two years of office clerical experience including at least one year preparing and filing legal or real property documents.
General office practices and procedures; basic mathematics; spelling and business English; use of typewriter or computer keyboard; telephone techniques.
Work quickly and accurately under pressure; follow oral and written instructions; identify and understand a wide variety of legal and property documents; learn to perform computer data entry; understand laws regarding ownership and transfer of real and personal property; learn to search records; use calculator and other office equipment; establish and maintain effective working relationships.