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Sheriffs Director of Administrative Services (#RM1010)
$50.49-$61.37 Hourly / $8,751.60-$10,637.47 Monthly / $105,019.20-$127,649.60 Yearly




DEFINITION

Under general direction, performs a wide range of difficult administrative, management, fiscal and other work in directing and coordinating various administrative and staff functions of the Sheriff-Coroner's Department which are outside the scope of active law enforcement; and does related or other work as required in accordance with Rule 3, Section 3 of the Civil Service Rules.

CLASS CHARACTERISTICS

An employee in this single position class has broad responsibility for administering and directing a variety of fiscal-related activities for the Sheriff-Coroner's Department including, but not limited to budget preparation and monitoring, fiscal analysis, revenue development, expense reduction, trust and general fund accounting, cost reporting, payroll, and preparation/submission of reimbursement claims. The incumbent also administers and manages the Department's information systems division, and directs a variety of other administrative support activities in areas such as personnel, training, planning, crime analysis, records, and communications. The incumbent provides critical input related to Department policy decisions as assigned. Direction is received from the Sheriff or Assistant Sheriff.

TYPICAL DUTIES

  • Administers, plans, organizes and supervises the work of civilian staff engaged in various fiscal and administrative support operations of the Department including budgeting, financial reporting, contracting, accounting/payroll, and information systems; selects, assigns, supervises and evaluates subordinate supervisory and other staff; provides coordination between administrative and law enforcement divisions as appropriate.
  • Directs the development and ongoing administration of the Department's annual operating budget; compiles complex budgetary data, performs fiscal analyses, estimates expenses and revenues, and directs the preparation of detailed departmental and division budgetary recommendations; provides ongoing budgetary surveillance and maintenance to ensure cost efficiency and effectiveness.
  • Directs, establishes and maintains sound fiscal control and reporting systems consistent with good management practices, audit trail requirements of the County Auditor-Controller, and the requirements of state and federal funding agencies; directs organizational/operational fiscal studies and analyses; makes recommendations to administration regarding options for reducing costs and increasing revenues; prepares complex fiscal, analytical and other management reports.
  • Confers with and advises various administrative, management and supervisory staff regarding policies, procedures, personnel, staff development, fiscal, and other business matters; assists management in formulating and implementing fiscal procedures, information systems, and other administrative changes to improve the overall operations of the Department.
  • Develops and recommends new Department policies, procedures, and regulations, and coordinates/directs their implementation and interpretation; reviews, analyzes and prepares recommendations on new and pending legislation.
  • Coordinates with various government and private agencies and individuals relative to department services; represents the department to other departments, agencies or community groups.
  • Coordinates grant preparation, application, implementation and administration; directs the preparation of agenda items for Board of Supervisors meetings; serves on various County and Department administrative and management committees.
  • MINIMUM QUALIFICATIONS

    Education:  Graduation from an accredited four year college or university with a major in public or business administration, economics, accounting or closely related field.

    Experience:  Five years of increasingly responsible managerial, fiscal, administrative and/or analytical work in a criminal justice, governmental or large institutional environment, including two years of significant responsibility for performing budgetary preparation and analysis at a supervisory level.

    Substitution:  Possession of a Master's Degree in public or business administration or closely related field may be substituted for one year of the required non-supervisory experience.

    KNOWLEDGE

    Principles and practices of supervision and management; principles and practices of government administration including accounting, budgeting, finance, organizational planning/analysis, statistical analysis, research methods and report writing; complex budgeting techniques utilizing diverse funding sources; general rules, regulations and operational practices pertaining to a criminal justice agency.

    ABILITY

    Plan, organize and direct the fiscal activities of a large, complex criminal justice agency; develop sound fiscal strategies that anticipate problems and propose solutions; manage a variety of administrative operations, functions and projects; interpret and apply laws, rules, regulations, policies and procedures related to the operation of a criminal justice facility; establish and maintain effective working relationships with others; communicate effectively, clearly and concisely, both orally and in writing.

    PHYSICAL/MENTAL REQUIREMENTS

    Mobility-Frequent operation of a keyboard, sitting for long periods, walking; occasional standing, pushing, pulling, bending, squatting, driving, climbing;  Lifting-Frequently 5 pounds or less; occasionally 5 to 30 pounds;  Visual-Constant good overall vision and reading/close-up work; frequent color perception and eye/hand coordination; occasional depth perception and peripheral vision;  Hearing/Talking-Frequent hearing normal speech, hearing/talking on the telephone; frequent talking in person; Emotional/Psychological-Frequent decision making and concentration, public contact; occasional working weekends/nights/overtime;  Environmental-Occasional exposure to noise, varied weather conditions.


    CLASS: RM1010; EST: 9/8/1999; REV: ;