Sheriffs Records Manager (#RM1000)
$47.38-$57.59 Hourly / $8,212.19-$9,981.97 Monthly / $98,546.30-$119,783.65 Yearly


Under general direction, plans, organizes, and directs the activities of the Sheriff's Records Division and serves as Custodian of Records for the Sheriff's Department; and does related or other work as required in accordance with Rule 3, Section 3 of the Civil Service Rules.


An employee in this class is responsible for the management of the Sheriff's Department records management operation. The Records Division is responsible for the preparation, processing, automated indexing, retention, and disposition of incident, traffic, and criminal reports as well as arrests, booking, criminal history, custody records and warrants for the Sheriff's Department and allied law enforcement agencies.


  • Plans, organizes, supervises and evaluates the activities, operations, and staff of the Sheriff's Department Record's Division.
  • Selects personnel and provides for their training and development; directs and participates in performance appraisal, documentation, and related personnel processes.
  • Establishes division policies and procedures to reflect the department's overall vision; communicates and maintains department and division policies and procedures.
  • Ensures compliance with Federal, State, and local statistical reporting requirements of crimes and arrests; prepares and maintains statistical records on operational activities and mandated State and Federal statistical reporting.
  • Establishes guidelines for compliance with Federal, State, and local mandates for release of information; works with State auditor's in documenting compliance with standards and requirements for all Sheriff's Office Divisions.
  • Analyzes systems and procedures to develop, expand, or refine methods of operation.
  • Reviews and evaluates new and/or pending legislation, rules and regulations; analyzes impact on the department; makes appropriate recommendations.
  • Coordinate divisional activities with other divisions and criminal justice agencies.
  • Testifies in court or other legal hearings regarding Sheriff's records.
  • Represents Sheriff's Department in professional and operational meetings relating to Records Division activities and services; may participate on committees.
  • Prepares division budget; recommends financial, personnel, and other resources to conduct operations.
  • Prepares reports and other correspondence.


Education:  Graduation from a four-year college or university with major coursework in business or public administration; records management or closely related field.


Experience:  Two years of responsible records management experience in law enforcement including one year in an administrative support or supervisory capacity.


Substitution:  Additional-qualifying experience may be substituted for the required education on a year for year basis.


Principles and practices of management, supervision, and training principles of modern public and/or law enforcement administration, organization, and personnel management; principles and practices of budgeting;  functions and relationships of the criminal justice system; manual and automated records management systems; criminal justice information systems; rules, regulations, and laws which relate to Sheriff’s records management and retention; basic statistics; and report writing.


Organize, analyze, and evaluate data; interpret and apply legal provisions of federal, state, and local legislation; apply legal requirements and standards relating to maintenance and release of information; manage, direct, supervise, and evaluate activities of staff; communicate effectively orally, and in writing; prepare statistical reports; represent the department in a professional manner; exercise good judgment and make sound decisions, maintain confidentiality of information; establish and maintain working relationships with others.


Mobility-Operate a keyboard; sit for long periods;  Visual Requirements-Overall vision required; reading and close-up work;  Dexterity Requirements-Writing and repetitive motion;  Hearing and Talking-Requires ability to hear normal speech; talk in person and on telephone;  Emotional/Psychological Factors-Requires public contact, decision making, working alone, working overtime.

San Joaquin County complies with the Americans with Disabilities Act (ADA) and, upon request, will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions.

CLASS: RM1000; EST: 7/9/1997;