Hospital Materials Manager (#RC2070)
$50.51-$61.39 Hourly / $8,754.32-$10,640.93 Monthly / $105,051.85-$127,691.18 Yearly

Under general direction, oversees operations of the Materials Management Division within the  San Joaquin General Hospital and its affiliated facilities; coordinates hospital materials and supply chain functions integrating advanced business intelligence and enterprise resource planning (ERP) analytics; directs and conducts value analysis and quality improvement activities; and does related or other work as required in accordance with Rule 3, Section 3 of the Civil Service Rules.

Hospital Materials Manager is a single position mid-management class responsible for managing and directing materials-related activities for San Joaquin General Hospital and affiliated facilities. An incumbent in this class operates with a high level of independence in decision-making related to vendor contract negotiation, budget planning, and product standardization across hospital departments. This class performs complex managerial and administrative tasks ensuring that the acquisition and management of hospital materials is conducted in a manner that maximizes both quality and efficiency.

• Plans, organizes, and directs a coordinated supply support system ensuring the appropriate evaluation, acquisition, receipt, storage, and accounting of medical and other supplies and equipment used by San Joaquin General Hospital and affiliated facilities; collaborates with executive leadership and hospital personnel to integrate supply chain strategies with fiscal planning, capital expenditure forecasting, and quality improvement initiatives. 
• Manages, directs, and performs complex administrative and managerial work related to hospital warehousing and distribution services; directs and coordinates all phases of the hospital procurement process; oversees the development of work quality and productivity standards; responds to and resolves service problems; ensures that work is performed in a manner that appropriately serves clients and maintains positive guest relations. 
• Develops, establishes, and oversees the implementation of policies, procedures, methods, and systems for improving operational efficiency and controlling inventory; ensures hospital’s materials management and supply chain functions aligns with enterprise-wide strategic priorities and operational goals; designs and implements programs for evaluation and standardization of purchased products, equipment, and services; develops product and equipment specifications; works with the County purchasing division in the development and management of vendor contracts. 
• Consults with hospital executives, physicians, other department managers, and staff to research, evaluate, select and acquire products, equipment and services; coordinates and negotiates contracts with vendors to develop and improve procurement systems, reduce operating costs, and reduce supply costs; analyzes and identifies the best group purchasing organization in which the hospital should participate. 
• Reviews and analyzes material utilization within all assigned areas; analyzes supply contracts to maximize cost controls and process efficiencies; conducts value, revenue, and quality control analyses; conducts cost/benefit studies and makes product recommendations through the use of a review committee process; identifies and directs operational changes needed to improve efficiency; identifies opportunities for service expansion and/or improvement. 
• Ensures the accuracy of supply prices and charge information in the hospital’s master database, and ensures that all patient supply charges are captured; designs, develops and maintains a system for capital assets management. 
• Establishes appropriate inventory control procedures and directs the regular inventory of all materials; coordinates annual inventory and pricing activities with the Finance Division; ensures that outdated, obsolete, and unusable inventory is removed from stock. 
• Ensures adherence to all applicable federal, state, local, Joint Commission, and other regulations; maintains rigorous compliance and quality standards throughout materials management processes; responds to complaints and seeks appropriate remedies. 
• Oversees the preparation and administration of unit budgets; authorizes expenditures; plans and projects future costs, including capital expenditures; justifies requests for equipment and personnel. 
• Selects, assigns, trains, directs, and evaluates staff; takes appropriate action on disciplinary matters; verifies and monitors staff proficiency; identifies staff development needs and oversees training and education activities as required. 
• Ensures effective and appropriate utilization of material management and related information systems as well as related administrative tools to support department operations; monitors the functions and capabilities of the systems and manages system upgrades/redesigns as needed.

Education: Graduation from an accredited four-year college or university with major coursework in business administration, health care administration, economics, materials management, business analytics, or a closely-related field.

Principles and practices of management, including planning, personnel administration, organizational structure, budgeting, and fiscal administration; general hospital practices and procedures; typical supplies and equipment used in acute care hospitals; advanced principles, methods, materials, techniques, terminology, standards, and accreditation requirements related to hospital material management and the contracting, procurement, storage, and distribution equipment and supplies; regulatory, safety and other compliance requirements for material management in a hospital setting, including compliance with the Health Insurance Portability and Accountability Act of 1996, Occupational Safety and Health Act, and Centers for Medicare and Medicaid Service; advanced enterprise resource planning systems and business intelligence analytics for procurement and inventory control; financial modeling and budget advocacy techniques; strategic sourcing and contract negotiation methodologies; technical aspects of utilizing computerized inventory, material management information, and reporting systems; advanced contracting, inventory, record keeping, issues analysis, and report writing principles and processes.

Analyze and interpret complex ERP and business intelligence data to form procurement and budget decisions; manages the administrative and/or technical activities of multiple hospital units responsible for warehousing, distribution, and purchasing of supplies, equipment and services; supervise subordinate managers, supervisors and support staff responsible for procuring, storing, distributing, and/or assembling medical supplies and equipment; follow County safety protocols; administer various business-related aspects of hospital material management and procurement units including personnel, budgeting, procurement, billing, and reimbursement activities; establish and maintain effective working relationships with physicians, nurses, hospital staff, vendors, and others; perform cost/benefit analyses to determine the feasibility of purchases and vendor contracts; negotiate favorable procurement relationships to maximize cost savings; operate computers and related software; oversee the implementation of complex equipment and technology to maximize the efficiency and quality of services and products; interpret data and draw logical conclusions; issue oral and written directives of a technical nature; communicate effectively, both orally and in writing; maintain excellent customer service.