EEDD Facilities Coordinator (#RC2015)
$26.37-$32.06 Hourly / $4,571.16-$5,556.27 Monthly / $54,853.94-$66,675.31 Yearly


Under direction, coordinates various facility support functions for the Economic Employment Development Department (EEDD); arranges for building maintenance and repairs involving electrical, HVAC, plumbing, painting, elevator, landscaping, pest control, housekeeping and/or similar issues; coordinates with third party contractors for complex maintenance and/or repair activities; coordinates and directs contracted building security services; supervises storekeeping and records retention activities; and performs related or other work as required in accordance with Rule 3, Section 3 of the Civil Service Rules.


This is a single position class that coordinates a wide variety of facilities-related functions such as monitoring various facility-related functions, working with external vendors and contractors as needed to maintain EEDD facilities, and providing general support activities. The incumbent may also supervise a group of clerical and/or support employees; however, supervisory duties are usually a secondary rather than a preponderant role of the position. 


  • Coordinates with County staff and external vendors/contractors to ensure that EEDD facilities are properly maintained and that needed repairs are performed in a timely manner; monitors HVAC, electrical, building security, painting, landscaping, janitorial and other systems and services; performs minor repairs and maintenance on facilities and equipment as needed; arranges for the more difficult maintenance and repairs as necessary by coordinating with County Facilities Management staff and/or established vendors/contractors.
  • Initiates service agreements with new vendors/contractors if established relationships are not in place; coordinates reimbursement processes.
  • Conducts on site inspections with vendors/contractors to identify and resolve facility issues; ensures that contracts and agreements are fulfilled appropriately.
  • Directs and supervises EEDD storekeeping and routine procurement activities; supervises and coordinates the purchase, shipping, receiving, storing and delivery of office supplies; schedules mail runs; schedules departmental vehicle maintenance and repairs; ensures the appropriate storage, retention and disposal of departmental records and other items as required.
  • Receives and responds to facility-related requests submitted by EEDD staff; coordinates and oversees the preparation of meeting rooms, the moving of furniture, the setting up of booths and displays, and a wide variety of other general support activities.
  • Provides day-to-day oversight of building security, including contracted security/guard service staff; trains new staff on EEDD security procedures; responds to emergency situations and calls for assistance from law enforcement when needed; monitors security systems to ensure that they are functioning properly; sets up building access for new employees.
  • Coordinates the movement of departmental personnel, furniture and other items to different locations; arranges for the construction of employee workstations; arranges for the installation of communication services; monitors department communication needs and coordinates with County Communications when repairs or system changes are required; may use specialized software tools to plan moves and design office spaces.
  • Prepares reports and correspondence; tracks costs and expenses for assigned functions; develops and recommends policies and procedures to address issues and/or improve efficiency in assigned areas.
  • Maintains departmental fixed asset inventories.
  • Selects, assigns, trains, and evaluates assigned clerical and/or support staff; recommends disciplinary action if needed.
  • Attends meetings and trainings as required; participates on task forces and committees as assigned.



 Experience:  Five years of administrative support experience, including at least one year of technical work emphasizing purchasing, storekeeping, accounting, information technology, or related activities.



 Experience:     Five years of semi-skilled building maintenance or construction work that included responsibility for HVAC, plumbing, lighting, communications, or related systems, or required the use of carpentry, electrical, painting, plumbing, landscaping or related skills.



 Experience: Five years experience performing storekeeping/warehouse experience consisting of researching, ordering, receiving, in a large commercial, industrial or building complex.


Substitution:  Completed coursework from an accredited college or university with a major emphasis in construction management, business administration, information technology, electronics, engineering or a related field may substitute for up to four years of experience in any of the above experience patterns, with 30 semester/45 quarter units being considered equivalent to one year of experience.


License:  Possession of a valid California driver’s license.


Basic troubleshooting for HVAC, electrical, plumbing, lighting, elevator, communications, security and other building systems; basic methods, materials, tools, and practices used in the painting, plumbing, carpentry, masonry, electronic, and mechanical trades; administrative practices pertaining to procuring and storing goods; methods of maintaining inventory records; basic computer and modern office automation technology, including standard business software; basic mathematics including addition, subtraction, multiplication, and division; basic building codes and standards; occupational hazards and safety practices pertaining to the building industry; principles and practices of supervision; basic principles and practices of customer service.


Read and understand job-related material, including technical blueprints and specifications; troubleshoot and identify building maintenance/repair issues; evaluate routine maintenance bids/proposals for appropriateness and cost effectiveness; track and monitor expenditures; operate desktop computers and business software; coordinate and supervise employees who are performing administrative support work; assign, review and evaluate the work of others; establish and maintain effective working relationships with those contacted during the course of the work; communicate effectively, both orally and in writing.


Mobility:  frequent walking, standing and sitting; occasional pushing, pulling, bending, squatting, crawling, driving, operating equipment, climbing stairs, working in tight spaces; Lifting:  frequent lifting of 5-30 pounds; occasional lifting of 30-70 pounds; occasionally restraining, lifting and/or turning heavy objects; Vision:  frequent use of good overall vision, including close up, color and depth perception; frequent use of hand-eye coordination; Dexterity:  frequent reaching, grasping, writing, and use of a computer keyboard; occasional use of manual and power hand tools; Hearing/Talking:  frequent hearing and talking on the telephone/radio and in person; occasional need to hear faint sounds; occasional exposure to construction and traffic noise; Emotional/Psychological:  frequent public contact, decision making; occasional working alone, working with difficult people; Special Requirements:  may require working occasional overtime, weekends, evenings, or holidays; Environmental Conditions:  work is generally in an office environment but requires occasional exposure to dust, smoke, fumes, poor ventilation, noise and varied weather conditions.

San Joaquin County complies with the Americans with Disabilities Act (ADA) and, upon request, will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions.

CLASS: RC2015; EST: 12/10/2008;