Under general direction, performs responsible management and coordination of the County’s fleet services; and does related or other work as required in accordance with Rule 3, Section 3 of the Civil Service Rules.
CLASS CHARACTERISTICS
An incumbent in this single position management class is responsible for administering the County’s fleet services, including procuring vehicles and fuel, repairing vehicles and equipment, outfitting public safety or other specialized vehicles, and overseeing fleet management and rate setting functions.
TYPICAL DUTIES
Plans, organizes, and directs the daily administration and operations of the County motor vehicle fleet; through subordinate staff coordinates the service, repair, inspection and preventive maintenance programs for the County fleet; selects, trains, and directly supervises administrative and supervisory staff.
Develops, reviews and administers the fleet services division budget; coordinates studies to determine the costs of existing and proposed projects; recommends fees; recommends procedures to reduce expenses and increase revenues.
Implements and manages fleet management software, using GPS tracking and telematics to monitor vehicle data, and generating performance reports; identifies and captures the County’s costs of owning, operating and maintaining vehicles and equipment; oversees development of rental rates and charge back policies or assessments to County departments to recover costs of operation, maintenance and replacement of County vehicles.
Assists with developing, coordinating and reviewing comprehensive vehicle preventive maintenance and repair programs for the County automotive, heavy equipment and other specialized equipment; oversees the maintenance of fleet vehicle operational records.
Collaborates with directing staff in the preparation, monitoring, and procurement of new vehicles and disposal of surplus vehicles and equipment; evaluates vehicle and equipment needs of varied users; conducts utilization studies and evaluates the condition of the fleet on an ongoing basis.
Oversees preparation of bid specifications for automotive equipment, heavy equipment and other specialized equipment for all County departments.
Oversees department safety and risk management for fleet services; plans, organizes, directs, and implements fleet services safety program as needed to comply with federal, state, and county safety standards; monitors fleet services safety standards; ensures that project operations comply with Occupational Safety and Health Administration guidelines; conducts periodic inspections of the work activity and safety conditions at the various fleet services sites.
Analyzes workload and recommends changes in staffing or equipment to ensure that vehicle service needs are met; conducts special studies and other projects relating the County vehicle program and recommends appropriate changes as necessary; develops and implements sustainable fleet strategies, including managing alternative fuel vehicles, ensuring compliance with environmental regulations, proactive regulatory monitoring, comprehensive safety program development, and risk management.
Confers with representatives of other agencies and departments; serves as liaison between departments; collaborates with internal and external stakeholders to promote sustainability goals.
MINIMUM QUALIFICATIONS
Experience: Five years of supervisory or management experience which includes responsibility performing administrative duties for a large, multi-faceted automotive and/or heavy equipment fleet comparable to that of San Joaquin County.
Substitution: Possession of a credential as a Certified Public Fleet Professional (CPFP) by American Public Works Association (APWA) OR 60 semester or equivalent quarter units from an accredited college or university, including 18 units of coursework in any combination of the following: automotive or diesel technology, engineering, business administration, public administration or related field may be substituted for two years of experience.
License: Possession of or ability to obtain a valid California driver’s license prior to appointment.
KNOWLEDGE
Principles and methods of public administration with regards to planning, scheduling, organization, cost analysis and control, budgeting and accounting; effective fleet management principles, method and procedures, including property management, depreciation and equipment replacement: federal, state and local laws pertaining to environmental and energy conservation issues; the general and specific provisions of the California Motor Vehicle Code.
ABILITY
Plan, organize and direct the operation and maintenance of a large automotive fleet; apply established policies and procedures effectively and with good judgment; make decisions; analyze and solve problems; plan, supervise and coordinate the training and work of staff; establish and maintain effective working relations with others; express self clearly and concisely, orally and in writing prepare bid specifications for vehicles and heavy equipment.
PHYSICAL/MENTAL REQUIREMENTS
Mobility – ability to sit or stand for long periods, move about an
office, reach above and below desk or counter level including overhead
lifting; Lifting - occasional lifting of
parts, equipment and supplies weighing up to 20 pounds; regular carrying of parts, equipment
and supplies weighing up to 50 pounds; Visual – ability to read paperwork and
computer screens; good overall vision, color perception, depth perception;
frequent reading and close-up work; normal hand and eye coordination; good
field of vision/peripheral; Dexterity - frequent holding, reaching; grasping;
frequent repetitive motion; frequent writing; Hearing/Talking – frequent
hearing of normal speech; occasional hearing/talking on the telephone, talking
in person; Emotional/Psychological – occasional public contact; frequent
ability to make decisions and concentrate, working alone; occasional exposure
to hazardous materials; occasional dealing with emergency situations; Special
Requirements – may require working overtime, weekends, nights and holidays;
occasional travel; Environmental – frequent exposure to dust, grease, oil,
various chemicals, fumes, and noise associated with working in repair shop
environment in the motor vehicle industry.
San Joaquin County complies with the Americans with Disabilities Act (ADA) and, upon request, will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions.
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