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Administrative Assistant II-Confidential (#RB6502)
$28.93-$35.16 Hourly / $5,014.53-$6,094.40 Monthly / $60,174.40-$73,132.80 Yearly




DEFINITION

Under direction, assists a department head and department management staff in planning, organizing and directing the administrative, purchasing, management and personnel and staff development activities of a large department; may direct a program in a specialized area and does related or other work as required in accordance with Rule 3, Section 3 of the Civil Service Rules.

CLASS CHARACTERISTICS

An employee in this class is responsible for data gathering, analysis and program duties coordination. This class is distinguished from Administrative Assistant I in that incumbents of the latter class perform a less difficult and complex range of duties, exercise less independent judgement and work under closer supervision.

TYPICAL DUTIES

  • Directs a program within the department; oversees the daily operation of the program, develops programs, participates in grant preparation and coordinates staff development and training programs.
  • Confers with representatives of other County departments and other agencies on administrative, budgetary, management, personnel and purchasing issues.
  • May coordinate purchasing activities and/or personnel transactions of the department..
  • Researches and analyzes department policies, laws, procedures and other administrative matters; determines their impact upon the department's operations; prepares narrative, graphic and statistical reports; recommends alternative methods, policies and procedures, develops policies and procedures for approval of the department head.
  • Prepares and administers the department budget; gathers, organizes, tabulates and analyzes budgetary data; directs fiscal control programs.
  • May supervise or direct subordinate staff as assigned.
  • MINIMUM QUALIFICATIONS

    Education:  Graduation from an accredited four year college or university with major course work in public or business administration, personnel management or a closely related field.

     

    Experience:  Two years in budgetary, systems, financial, personnel or other administrative analytical work.

     

    Substitution:  Additional qualifying experience may be substituted for required education on a year-for-year basis to a maximum of four years.

    KNOWLEDGE

    Principles, practices, methods and techniques of public administration and management including organization, budgeting, purchasing and personnel administration; methods and techniques of organizing work efficiently; basic statistics and graphics; principles and practices of supervision.

    ABILITY

    Gather and analyze data; organize and write reports; read, understand, interpret and apply pertinent rules and regulations; express oneself clearly and concisely, both orally and in writing; establish and maintain effective working relationships; present oneself professionally.


    CLASS: RB6502; EST: 10/9/1985; REV: ;