Under general direction, directs,
supervises and coordinates the work of the payroll section of the
Auditor-Controller’s Office; serves as the departmental subject matter expert
with regard to the County’s automated payroll system; and does related or other
work as required in accordance with Rule 3, Section 3 of the Civil Service
Rules.
CLASS CHARACTERISTICS
An incumbent of this single position class is responsible for directing the preparation, maintenance and issuance of County, special district, and other payroll warrants, records and reports, and for collaborating with the County Information Systems Division (ISD) to recommend and implement necessary adjustments to the County’s automated payroll system as required by changes in various laws, policies, regulations and agreements.
TYPICAL DUTIES
Plans,
assigns, and reviews the work of employees performing payroll record keeping;
directs, supervises and participates in the preparation, processing and
maintenance of payroll and disbursement records and files; ensures that the
payroll process complies with applicable Federal, State and local regulations;
evaluates the efficiency of work methods and procedures.
Collaborates
with Information Systems Division (ISD) technical support personnel and serves
as the departmental subject matter expert regarding end-user requirements of
the automated payroll system; conducts acceptance testing for payroll system
upgrades, modifications, and troubleshooting; matters; works with ISD to
develop and implement system changes and improve payroll functions; maintains
and updates system reference tables and rules as needed.
Recommends
and implements payroll-related system changes as required by Memoranda of
Understanding, IRS, FLSA, CFRA, ADA, and other mandates.
Maintains
payroll-related accounts through specified cycles; makes vendor payments and/or
adjusts accounts as necessary; prepares invoices of reimbursable expenditures
according to contracts, agreements, and/or Board of Supervisors Resolutions.
Makes payroll
system queries and creates system reports; authorizes and audits reports, print-outs,
and expenditure information.
Prepares
periodic financial reports for other agencies; supervises the distribution of
payroll data to interested departments.
Analyzes, interprets
and provides information concerning payroll data, rules, policies, procedures,
regulations, programs, and changes.
Receives monies and issues receipts; posts receipts to
journals; prepares and issues disbursements; makes bank deposits.
MINIMUM QUALIFICATIONS
Experience: Five years of increasingly responsible
payroll processing experience in a computerized payroll environment which
included duties related to the issuance of pay warrants, the maintenance of payroll
records, and the preparation of payroll reports.
Substitution: College coursework in business, accounting, computer
science, or a closely-related field may be substituted for the required
experience on a year-for-year basis to a maximum of two years.
KNOWLEDGE
Principles
and practices of payroll accounting and record keeping; the use of automated
payroll systems in a large, complex environment, including end-user
process analysis and data maintenance;
methods and techniques of implementing new laws, regulations, and requirements
within an automated payroll system environment; methods of cross-checking and
verifying information; Federal and State income tax withholding regulations; proper
spelling, punctuation and grammar; report writing principles; public relations
techniques.
ABILITY
Direct, supervise, train and evaluate
the work of others; establish priorities; give clear and concise instructions;
prepare and submit governmental payroll tax reports; use standard computer
hardware and business software, as well as specialized automated payroll
software; establish and maintain effective working relationships with others.
PHYSICAL/MENTAL REQUIREMENTS
Mobility
– frequent operation of keyboards, sitting; occasional walking, standing and
driving may be required; Lifting – frequently 5 lbs. or
less; Vision – frequent use of
good overall corrected vision; frequent reading and close-up work; Dexterity
– frequent writing and repetitive motion; Hearing/Talking – frequent hearing
and talking on the telephone and in person; Emotional/Psychological –
frequent public contact, decision making, concentration; Other - may require
occasional weekend or evening work.
San Joaquin County complies with the Americans with Disabilities Act (ADA) and, upon request, will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions.