Under general supervision, performs skilled and complex professional procurement work in a centralized purchasing department. The Deputy Purchasing Agent II oversees significant procurements and complex contract negotiations, ensuring adherence to County policies and state laws, and may lead a team within the purchasing unit. Incumbents are expected to perform with minimal supervision and does related work as required in accordance with Rule 3, Section 3 of the Civil Service Rules.
CLASS CHARACTERISTICS
This is the advanced-journey level class in the Deputy Purchasing Agent series. In addition to the responsibilities of Deputy Purchasing Agent I, this role involves managing high-value or complex contracts and leading procurement projects that impact multiple County departments. This class differs from higher-level positions as it does not manage a full division but leads large projects and guides lower-level purchasing staff as needed.
Note for Deputy Purchasing Agents assigned to operating departments: The Director of Purchasing and Support Services is the chief purchasing agent for the County. Deputy Purchasing Agents assigned to operating departments must fully comply with all rules and regulations established by the Director for the acquisition of supplies, materials and equipment for their departments.
TYPICAL DUTIES
Plans, leads and performs complex procurements for high-value contracts, multi-departmental procurements, and service agreements.
Manages contract negotiation, drafting, and review for adherence to County interests and compliance.
Consults with departmental management on procurement policy design and implementation.
Provides guidance and training to lower-level purchasing agents and departmental personnel on procurement best practices.
Monitors industry trends and legislative changes relevant to County procurement.
Assists with procurement-related audits and resolves issues arising from contract disputes.
MINIMUM QUALIFICATIONS
Education: Graduation from an accredited college or university with a bachelor's degree in public or business administration, political science, economics, or a related field.
Experience: Two (2) years as a Deputy Purchasing Agent I or equivalent experience in managing large-scale procurements, contract negotiations, or government purchasing.
Substitution: 1) Possession of a valid certificate as a Certified Purchasing Manager (CPM) issued by the Institute for Supply Management, or a Certified Professional Public Buyer (CPPB) or Certified Public Procurement Officer (CPPO) issued by the Universal Public Procurement Certification Council (UPPCC), may be substituted for the above-required education; OR 2) additional qualifying experience may be substituted for the above-required education on a year-for-year basis.
KNOWLEDGE
Federal, state, and local procurement statutes and regulations; public purchasing principles, bid preparation, contract law, and negotiation techniques; principles, practices, and techniques used in the volume purchasing of a wide variety of commodities; the various grades and qualities of commodities commonly purchased, their source of supply, and price trends; methods employed of purchasing by specification and competitive bidding, including the preparation of specifications, analysis of bids, and related purchasing research; accounting; business law; excise and sales tax laws as they apply to the purchasing of commodities; business office practices and procedures.
ABILITY
Analyze procurement needs, design specifications, and evaluate bid proposals; prepare procurement documents and conduct complex negotiations; establish and maintain effective relationships with vendors, County officials, and other departments; communicate effectively, both verbally and in writing, in professional and technical settings; apply the principles, practices, and techniques of purchasing to the procurement of a wide variety of commodities commonly used in governmental jurisdictions; establish effective working relations with others; guide and oversee the work of others; express oneself, clearly and concisely, both orally and in writing.
PHYSICAL/MENTAL REQUIREMENTS
Mobility-frequent operation of a computer, sitting for long periods; occasional standing, walking, pushing, pulling, bending, squatting, driving; Lifting-frequently 5 pounds or less; occasionally 5 to 30 pounds; Visual-constant good overall vision and reading/close-up work; frequent color perception and eye/hand coordination; occasional depth perception and peripheral vision; Dexterity-occasional holding, reaching, grasping, repetitive motion; frequent writing; Hearing/Talking-frequent hearing normal speech, hearing/talking on the telephone, talking in person; occasional hearing faint sounds and talking over an amplified system; Emotional/Psychological-frequent decision making, concentration, and public contact; occasional working weekends/nights/overtime; Environment-occasional noise.
San Joaquin County complies with the Americans with Disabilities Act (ADA) and, upon request, will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions.
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