Under the administrative direction of the District Attorney and/or Assistant District Attorney, plans, organizes, directs, and manages the administrative, fiscal, and operational functions of the District Attorney's Office; exercises independent judgment in the administration of assigned departmental programs and operations; directs administrative operations and provides related policy and strategic guidance; and performs related duties as required.
CLASS CHARACTERISTICS
The Deputy Director District Attorney's Office is a single-position, at-will class that is exempt from the San Joaquin County Civil Service system. Assignments are carried out with maximum independence and are reviewed by the District Attorney and/or Assistant District Attorney and serves as the highest level administrative professional with regard to non-legal matters. This class performs a wide variety of senior-level managerial duties and is responsible for leading, administering, and directing the administrative aspects of the programs, functions and operations of the District Attorney’s Office. The incumbent is expected to model a strong work ethic and leadership skills, including accountability for oneself and others while exercising considerable discretion in resolving highly sensitive, confidential, and complex issues requiring sound judgement, political acumen, and collaborative leadership. The incumbent supervises other professional staff and manages projects that have significant operational, fiscal, and strategic impact on the District Attorney’s Office. This class is distinguished from Assistant District Attorney in that the latter is responsible for providing senior management of legal operations and administration for the District Attorney’s Office.
TYPICAL DUTIES
This specification is a general guideline for the class. The statements below are not restrictive and the responsibilities and duties assigned to a position in this class may expand beyond those identified in the specification.
Directs the administration of various Department programs; plans, organizes, and directs activities, functions, and budgets of assigned sections and/or programs; provides strategic oversight of the various divisions, units and/or programs to ensure the effective development, implementation, security, and maintenance of technology systems and resources; responsible for the administration and coordination of fiscal, administrative, and information technology functions including: budgeting, financial reporting, contracting and procurrent, accounting, payroll, and information systems and support services; selects, assigns, supervises and evaluates subordinate supervisory and other staff; establishes performance standards and objectives; coordinates employee development, performance management, and disciplinary action as necessary.
Coordinates assigned activities with District Attorney's staff, other County departments, governmental agencies, community organizations, and other stakeholders; identifies and evaluates operational and organizational, and service delivery needs; advises executive leadership and Department staff on fiscal, administrative, information technology, and support service functions.
Develops and directs the administration of departmental goals, objectives, management strategies, programs, policies, and performance measures in regard to non-legal operations of the Department; assists in developing and directing the implementation of strategic plans and initiatives to improve operational effectiveness, fiscal stewardship, service quality, and organizational performance.
Through subordinate staff, plans, directs, and oversees the development, analysis, monitoring, and administration of the Department’s budgets and activities; ensures application of sound fiscal management and internal control systems; coordinates budget development and implementation with Department staff, the County Administrator’s Office, the Auditor-Controller’s Office and other agencies as needed.
Directs and participates in the preparation, analysis, and monitoring of the Department’s budget including expenditure forecasts, revenue projections, cost allocation analysis, fiscal impact assessments, consultations with executive management and County staff, and preparation of budget presentations and recommendations for the Board of Supervisors.
Monitors, reviews, and analyzes local, state, and federal legislation, regulations, and policy affecting Department operations; conducts grant research and identifies funding opportunities; oversees the development, preparation, administration, and compliance related to grant and/or funding activities; develops, implements, and coordinates recommendations necessary policy, procedural, operational, and organizational changes to ensure compliance and advance Department goals and objectives.
Leads the Department's grant development program by conducting comprehensive grant research; identifying and evaluating funding opportunities from federal, state, local, and private funding sources; coordinating with executive leadership and program staff to establish funding priorities; overseeing the development, preparation, and submission of competitive grant applications and proposals; and ensuring alignment with the Department's strategic goals and operational objectives.
Prepares and reviews a variety of correspondence, reports and other materials; develops and recommends Department policies, procedures, and regulations, and coordinates/directs the implementation and interpretation; prepares recommendations for consideration by the District Attorney, the County Administrator’s Office, the Board of Supervisors and others.
Represents the Department with federal, state, regional and/or local governing boards, committees, commissions, and task forces as appropriate; acts as liaison with other governmental agencies, contractors, consultants, and the general public as required.
May act on behalf of the District Attorney and/or Assistant District Attorney in administrative matters as delegated, providing executive-level leadership and ensuring continuity of departmental operations.
MINIMUM QUALIFICATIONS
DESIRABLE QUALIFICATIONS
Education: Graduation from an accredited four year college or university with a major in public or business administration, economics, or a closely related field.
Experience: Five years responsible managerial, fiscal, or governmental administrative analytical work, including three years of significant budgetary preparation and analysis at a supervisory level.
REQUIRED QUALIFICATIONS
License: Possession of a valid California driver’s license.
KNOWLEDGE
Principles and practices of public administration including supervision, personnel management, accounting, budgeting, fiscal controls, finance, organizational planning/analysis, statistical analysis, research methods, records management and report writing; complex budget preparation; public financing concepts and governmental accounting; project management methods; general responsibilities, rules and regulations pertaining to local, state, and federal laws affecting county operations; modern office automation and information systems equipment and procedures.
ABILITY
Analyze and make recommendations on administrative and management practices; perform complex budget preparation, analysis, and monitoring; prepare financial and statistical reports; negotiate and manage contracts; interpret and apply laws, regulations, policies, and procedures; acquire in-depth knowledge of departmental operations; supervise and direct a diversified staff; organize, prioritize, and delegate work effectively; establish and maintain cooperative relationships; develop and train staff; communicate clearly and concisely in oral and written forms; and represent the department before various governmental bodies and the public.
PHYSICAL/MENTAL REQUIREMENTS
Mobility—frequent operation of a keyboard, sitting for long periods, walking; occasional standing, pushing, pulling, bending, squatting, driving, climbing; Lifting—frequently 5 pounds or less; occasionally 5 to 30 pounds; Visual—constant good overall vision and reading/close-up work; frequent color perception and eye/hand coordination; occasional depth perception and peripheral vision; Hearing/Talking—frequent hearing normal speech, hearing/talking on the telephone; frequent talking in person; Emotional/Psychological—frequent decision making and concentration, public contact; occasional working weekends/nights/overtime; Environmental—occasional exposure to noise, varied weather conditions.
San Joaquin County complies with the Americans with Disabilities Act and, upon request, will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions.
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