Logo

Assistant Registrar of Voters (#EB2500)
$38.22-$46.47 Hourly / $6,624.80-$8,054.80 Monthly / $79,497.60-$96,657.60 Yearly




DEFINITION

Under general direction, assists the Registrar of Voters (ROV) in coordinating, administering and directing operations of the Registrar of Voters Office; acts in the absence of the Registrar of Voters; and does related or other work.

CLASS CHARACTERISTICS

This classification is exempt from civil service and is an at-will position in the Registrar of Voters department.  The incumbent manages and supervises election activities and staff as assigned; represents the Registrar of Voters as assigned; and has budgetary and administrative responsibility as assigned. The Assistant Registrar of Voters reports directly to the Registrar of Voters and functions as a direct extension of ROV authority.

TYPICAL DUTIES

·   Assists the Registrar of Voters in planning, organizing, and managing all phases of the election process; oversees the daily operations of the Registrar of Voters department; may act in the absence of the Registrar of Voters.

·   Researches, reviews, interprets, and implements new and existing federal, state and local laws, regulations, codes, and guidelines related to the administration of county elections. 

·   Develops and recommends to the Registrar of Voters, policies and procedures in compliance with department, federal, state and local regulations relevant to the elections process; interprets policies and procedures to staff; ensures implementation and compliance. 

·   Manages and oversees computer service operations for the department. 

·   Oversees Requests for Proposals; prepares specifications for ballots, sample ballots and other elections materials; consults with vendors regarding election materials and supplies; solicits and evaluates bids, and recommends vendors; ensures that election materials and supplies are ordered. 

·   Assists the Registrar of Voters in the development, preparation, management, and review of the department budget; prepares, administers and manages grants. 

·   Participates in meetings of the Board of Supervisors, its committees, policy groups, and represents the department in dealing with other agencies as assigned.   

·   Selects, assigns, trains, directs, and evaluates subordinate staff; assures appropriate management of staff and functions in areas of responsibility. 

·   Prepares a variety of detailed and comprehensive reports and correspondence

MINIMUM QUALIFICATIONS

Education:  Graduation from an accredited four-year college or university with a major in business administration; public administration, social sciences, or a closely related field.

 

Experience:  Four years of responsible administrative, supervisory, and/or analytical work in a California public agency, including or supplemented by experience that would provide familiarity with California Elections Code and election procedures.

 

Substitution:  Additional supervisory or administrative experience of the type described above may be substituted for the education on a year-for-year basis.

 

AND

License:  Possession of a valid California driver’s license.

KNOWLEDGE

Federal, state and local elections laws, regulations, codes, guidelines, procedures, and other related laws; organizational structures, methods and procedures; principles of management, including personnel, budgeting and training; grant writing and administration; basic computer and modern office automation technology and computer software programs; computer systems and applications; principles and practices of training; principles and practices of public administration, management, and planning; public relations principles and practices.

ABILITY

Plan, assign and direct staff activities; interpret and implement election codes; prepare annual budgets and financial and statistical records; establish and maintain effective working relationships with staff, other governmental agencies, and the general public; devise plans to meet varying emergency situations; operate computers and related software and apply computer applications to elections and office functions; communicate effectively, both orally and in writing; prepare and present clear, concise and comprehensive reports; prepare bids, select and evaluate vendors; research and analyze legislation and other complex materials.     

PHYSICAL/MENTAL REQUIREMENTS

Mobility-Sitting for long periods, walking; occasional standing, pushing, pulling, bending, squatting, climbing stairs, travel, driving; operate a data entry device; Lifting-Frequently 5 pounds or less; occasionally 5 to 30 pounds; Visual-Constant good overall vision and reading/close-up work; frequent color perception and use of eye/hand coordination; occasional use of depth perception and peripheral vision; Hearing/Talking-Frequent hearing of normal speech, hearing/talking on the telephone, talking in person; Dexterity-Normal dexterity with frequent writing and repetitive motion; Emotional/Psychological-Frequent decision making, concentration, and public contact; Special Requirements-May require working nights and weekends; Environmental-Occasional exposure to varied weather conditions.


CLASS: EB2500; EST: 9/1/1986; REV: 7/29/2008;