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Purchasing Manager General Services

Division Manager General Services

Recruitment #21-MV3-01



THE JOB: Under general direction plan, organize, manage, coordinate, supervise and evaluate the programs of the centralized purchasing division, including the warehouse; develop, implement and enforce purchasing policies and procedures; and assess and evaluate purchasing systems and procedures and recommend improvements. The incumbent will work directly and actively with purchasing software, Excel spreadsheets and financial programs. The Purchasing Manager will report to the General Services Deputy Director. The vacancy will be in the Purchasing Division of the General Services Department. (NOTE: The official job title of this position is Division Manager- General Services.)

Employment Standards

THE REQUIREMENTS: Any combination of education and work experience which would provide an opportunity to acquire the knowledge and abilities listed is qualifying, unless otherwise specified. A typical way to obtain the knowledge and abilities would be:

Graduation from college with degree in Business or Public Administration or related field and a certificate in Purchasing Administration such as C.P.M., CPSM, CPPO, or equivalent. Four years of technical purchasing experience, including two years of supervisory experience and some experience performing centralized purchasing for a public agency.

SPECIAL REQUIREMENTS: Must possess and maintain a valid California Class C Driver License; and pass a background security check.

KNOWLEDGE: Thorough knowledge of the principles and practices of centralized purchasing, including purchasing ethics and standards, inventory standards and control, contract negotiations and competitive bidding; the laws, regulations and procedures applicable to public agency purchasing. Working knowledge of current market conditions, pricing and sources of supply and services; automated purchasing programs and e-procurement applications; warehousing functions and inventory control; principles of supervision and training; record keeping methods and procedures; and budgetary practices and procedures. Some knowledge of office operations.

ABILITY TO: Manage, plan, organize, schedule, assign, and supervise the operations of a centralized purchasing division; analyze requisitions; write clear and concise specifications, reports, policy and procedural manuals, and contracts; evaluate bids and make objective awards; analyze technical purchasing problem areas and recommend solutions; understand and assist in implementation of automated purchasing systems and e-procurement programs; input, access and analyze data using a computer; supervise, train and evaluate subordinate staff; establish and maintain effective working relationships with others; and communicate effectively orally and in writing.


ANNUAL LEAVE - 22 days first year, increasing to 37 days after 15 years of service.  Available for vacation and/or sick leave.
HOLIDAYS - 13 paid holidays per year.
BEREAVEMENT LEAVE - 3 days paid in California, 5 days paid out-of-state.
MEDICAL PLAN - The County contracts with CalPERS for a variety of medical plans.  For most plans, County contributions pay a majority of the premiums for employees and eligible dependents.
DENTAL PLAN - County pays for employee and eligible dependent coverage.
VISION PLAN - County pays for employee coverage. Employee may purchase eligible dependent coverage.
RETIREMENT - Pension formula 2% at age 60 or 2% at age 62 as determined based on provisions of the CA Public Employees’ Pension Reform Act of 2013(PEPRA). Pension benefit determined by final average compensation of three years.  County participates in Social Security. 
LIFE INSURANCE - County paid $20,000 term policy.  Employee may purchase additional life insurance.
DISABILITY INSURANCE - Employees in the General Representation Unit participate in the State Disability Insurance (SDI) program. This program is funded 100% by employee payroll deductions.
DEPENDENT-CARE PLAN - Employees who make contributions for child or dependent care may elect to have their contributions made utilizing “pre-tax dollars.”
H-CARE PLAN - Employees who pay a County medical premium may elect this pre-tax program.
HEALTH CARE FLEXIBLE SPENDING ALLOWANCE (HCFSA) - Employees may elect this pre-tax program to cover qualifying health care expenses.
DEFERRED COMPENSATION - A deferred compensation plan is available to employees.

Selection Plan

THE EXAMINATION: Your application and supplemental questionnaire will be reviewed to determine if you have met the education, experience, training and/or licensing requirements as stated on the job announcement. If you meet these criteria and are one of the best qualified, you may be required to compete in any combination of written, oral and/or performance examinations or a competitive evaluation of training and experience as described on your application and supplemental questionnaire. You must pass all components of the examination to be placed on the eligible list. The examination may be eliminated if there are ten or fewer qualified applicants. If the eligible list is established without the administration of the announced examination, the life of the eligible list will be six months and your overall score will be based upon an evaluation of your application and supplemental questionnaire. If during those six months it is necessary to administer another examination for this job class, you will be invited to take the examination to remain on the eligible list. 

HOW TO APPLY: Apply Online Now!  Click on the link below; or print out an application and supplemental questionnaire and mail/bring them to: Santa Cruz County Personnel Department, 701 Ocean Street, Room 510, Santa Cruz, CA, 95060.  For information, call (831) 454-2600.  Hearing Impaired TDD/TTY: 711.  Applications will meet the final filing date if received in one of the following ways:  1) in the Personnel Department by 5:00 p.m. on the final filing date, 2) submitted online before midnight of the final filing date.

Women, minorities and people with disabilities are encouraged to apply.  If you have a disability that requires test accommodation, please call (831) 454-2600.

To comply with the 1986 Immigration Reform and Control Act, Santa Cruz County verifies that all new employees are either U.S. citizens or persons authorized to work in the U.S.

Note: Provisions of this bulletin do not constitute an expressed or implied contract.

 County of Santa Cruz


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