Secretary to Officer - General Administration

Recruitment #21-20001006-100


This Classification is considered exempt and is not subject to the Civil Service Examination process.

This examination is open to all MWRD candidates who meet the minimum requirements.

Applications will be accepted only during the designated filing period for this classification.  The opening date is February 11, 2021 and the closing date of the filing period is listed in this announcement.  Applications must be filed by the following method:

Submitted online through the District's Online Employment Center at  Applications must be submitted by 11:59 p.m. Central Time on the closing date in order to be considered.

The deadline for filing an application will not be extended due to any unavailability of the District's Online Employment Center.  The District will not be liable for the Online Employment Center being unavailable for any period of time, and it is the sole responsibility of the applicant to ensure that the application form is completed and submitted in a timely manner.  Therefore, it is recommended that applications be submitted early in the filing period.

It is the responsibility of the applicant to ensure that the application form is completed and submitted in a timely manner by the method described above

Descriptions and dates of education, experience and any required license or certification should be very clear so that it is understood exactly how the applicant meets the minimum requirements. Prospective employees will be required to provide documentation of the required education, experience and licensure/certification upon employment. Falsification of a material statement in an application may constitute grounds for rejection of the application, exclusion from the examination, removal from the eligible list, or discharge of an employee from his or her position in the Classified Service.

Residency Requirement: There is no residency requirement to participate in the examination; however, all District employees must be domiciled within the boundaries of the District within six months of successful completion of probation. (The District is in Cook County, Illinois, covering approximately 90% of the county area.)

Probationary Period: The probationary period for this classification is one year (250 days worked).

Hiring and Employment Objectives: The Metropolitan Water Reclamation District of Greater Chicago is committed to hiring and employment practices that base employee selection on a candidate's knowledge, skill and ability to perform effectively on the job; provide equal employment opportunity to all applicants; prohibit the entry of political reasons or factors and other improper considerations into any stage of the selection and hiring processes; and create a transparent, honest and fair hiring system.

An Equal Opportunity Employer M/F/D

Reasonable accommodation for individuals with disabilities will be made in accordance with applicable laws.  Requests for testing accommodations are to be made within one week after the close of the filing period.  For information regarding accommodation for individuals with disabilities, phone (312) 751-5170 (voice) or (312) 751-5916 (TTY).




Application Submission Information

Desirable Qualifications:

  1. Completion of post-high school education in secretarial science or office technology OR five years of experience in a secretarial or office support position.
  2. Strong Microsoft Office Suite skills, especially Excel, Outlook scheduling, Teams, and Word document preparation.
  3. Proficiency with SAP and Legistar.
  4. Successful work experience as an executive assistant, administrative assistant or similar role.
  5. Current employee of the District.  


  1. Strong verbal and written communication skills
  2. Outstanding organizational and time management skills
  3. Thoroughness with the ability to think proactively and prioritize work
  4. Strong collaboration skills
  5. Projects professionalism and integrity
  6. Flexibility and ability to multitask

Application: Interested candidates should submit an application online through the District's Online Employment Center no later than February 26, 2021.

Please be thorough when describing your education and experience.

There is no test for this position. Not all candidates who submit applications will be interviewed.

The District is an equal opportunity employer.