Introduction
The Budget and Finance Officer ensures the Governor’s Office of Community Initiatives has sound internal and external financial systems that meet state standards; ensure agency compliance with state regulations.
GRADE
18
LOCATION OF POSITION
Crownsville, Maryland
POSITION DUTIES
Serve as advisor on fiscal, personnel, grants and budget policy. Supports the Executive Director of the Governor’s Office of Community Initiatives (GOCI) by advising, coordinating, and implementing the agency plan and strategy for overall sustainability. Oversees all financial systems within GOCI and all of its respective program units that include the GOCI General Administration, the Governor’s Ethnic and Cultural Commissions, LGBTQIA+ Commission, Interfaith Outreach, and the Governor’s Office on Immigrant Affairs. Ensure that all transactions are in accordance with State regulations. Work with the Executive Director to handle personnel matters on behalf of the agency. Analyze personnel forecast reports for discrepancy. Reviewing and approving the bimonthly payroll allocation to ensure that all state accounts are within budget.
● Manage the implementation of the agency’s state budget. Identify operating outlays, personnel services, operations, equipment, and materials.
● Ensure the adequate and timely performance of all fiscal and administrative staff functions.
● Verify compliance of general operating expenses, purchase orders, interagency agreements, personnel contracts, travel related transactions, corporate card transactions, reconciliations, property inventory, capitalized assets and all collections (cash 15% and check receipts, ACH transfers).
● Update the Office Policy and Handbook. Direct and coordinate the evaluation, and the on-going development of the statewide Managing for Results strategic plans.
● On behalf of the agency, review all legislation that impacts the office, prepare, and submit fiscal notes as appropriate, assist with coordinating responses to committees and legislators.
● Answer and screen incoming calls and emails, responding to inquiries or redirecting to appropriate staff members.
● Work with GOFA to interface with Maryland State Legislative Auditors, Internal Auditors, and independent auditors, if necessary, handling, delegating, or escalating for Director’s attention.
● Handle confidential and sensitive information with discretion and professionalism.
● Other duties and projects as assigned.
MINIMUM QUALIFICATIONS
Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
Experience: Six years of administrative staff or professional work.
Notes:
1. Candidates may substitute 30 college credit hours from an accredited college or university for each year up to four years of the required experience.
2. Candidates may substitute the possession of a Bachelor's degree from an accredited college or university and two years of experience in administrative staff or professional work for the required experience.
3. Candidates may substitute the possession of a Master's degree from an accredited college or university for the required experience.
4. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work related to the administration of rules, regulations, policy, procedures and processes, or overseeing or coordinating unit operations or functioning as a staff assistant to a higher ranking commissioned officer on a year-for-year basis for the required experience.
DESIRED OR PREFERRED QUALIFICATIONS
Bachelor's Degree in Business Management or Accounting
Experience with State of Maryland accounting, procurement, or fiscal processes
SELECTION PROCESS
Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.
EXAMINATION PROCESS
The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.
BENEFITS
FURTHER INSTRUCTIONS
Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be submitted to: Department of Budget and Management, Recruitment and Examination Division, 301 W. Preston St., Baltimore, MD 21201. Paper application materials must be received in our office by the closing date for the recruitment. No postmarks will be accepted.
For questions regarding this recruitment, please contact the DBM Recruitment and Examination Division at Application.Help@maryland.gov or 410-767-4850, MD TTY Relay Service 1-800-735-2258.
We thank our Veterans for their service to our country.
People with disabilities and bilingual candidates are encouraged to apply.
As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.
