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Special Assistant to the Chief of Staff

Administrator IV

Recruitment #24-006097-0004

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Introduction

MDE is a dynamic and forward-thinking MD State agency dedicated to protecting and preserving the State's air, water, and land resources and safeguarding the environmental health of all Maryland's citizens.  As part of our commitment to excellence, we are seeking a motivated and organized individual to join our team as a Special Assistant to the Chief of Staff. This is an exciting opportunity to contribute to the strategic operations of our agency and work closely with senior leadership.

If you are looking for an exciting career committed to helping the environment for all Marylanders, please apply to become part of MDE’s workforce.  MDE offers competitive pay, great benefits, opportunities to telework, as well as opportunities for advancement and professional growth – MDE offers you a wide range of benefits such as medical and dental coverage, paid time off (i.e., vacation, sick leave), state pension, and supplemental retirement options (i.e., 401k, 457b etc.). MDE headquarters facility offers free parking, a food court, and a gym.

GRADE

19

LOCATION OF POSITION

Maryland Department of the Environment
Office of the Secretary
1800 Washington Blvd.,
Baltimore MD  21230

Main Purpose of Job

The Special Assistant to the Chief of Staff will play a critical role in supporting the Chief of Staff in the day-to-day administrative and operational tasks of the office. The Chief of Staff to the Secretary at the Maryland Department of the Environment plays a pivotal role in driving the department’s agenda and ensuring its success. The Office of the Secretary provides strategic direction, executive management, interagency coordination, policy development communications, crisis management and relationship management. 

The Special Assistant to the Chief of Staff will assist in conducting research, preparing reports, and may represent the Chief of Staff at internal workgroups, meetings, and events.  The successful candidate will interact with staff at all levels of the agency and external stakeholders as needed while always maintaining discretion and confidentiality.  The incumbent in this position will drive special projects and will track and manage administrative processes and approvals.  This position requires excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.  This position is a special appointment position that serves at the pleasure of the appointing authority.


MINIMUM QUALIFICATIONS

Education:   Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Six years of administrative staff or professional work. 

Notes:

1. Candidates may substitute 30 credit hours from an accredited college or university for each year up to four years of the required experience.

2. Candidates may substitute the possession of a Bachelor's degree from an accredited college or university and two years of experience in administrative staff or professional work for the required experience. 

3. Candidates may substitute the possession of a Master's degree from an accredited college or university for five years of the required experience.

4. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work related to the administration of rules, regulations, policy, procedures and processes, or overseeing or coordinating unit operations or functioning as a staff assistant to a higher ranking commissioned officer on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

It is preferred that the selected candidate have the following:

  • Experience in government operations to include State, Federal, or local government service.
  • Experience working for an elected official or senior level management. 
  • Proficiency in organizational and operational management. 
  • Excellent written and verbal communication skills.
  • Proactive attitude and ability to work independently as well as part of a team.  
  • Flexibility to adapt to changing priorities and workload.  
  • Proficiency with Google Suite and Microsoft Office products.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider the information submitted after this date. Successful candidates will be ranked as Best Qualified and placed on the eligible (employment) list for at least one year.  Resumes will not be accepted in lieu of a completed application.

Clearly indicate your college degree and major on your application, if applicable.  Please note that you will be required by the appointing agency to provide proof upon hire of all certifications, licenses, educational and work experience.  For education obtained outside the U.S., any job offer will be contingent on the candidate providing an evaluation for equivalency by a foreign credential evaluation service prior to starting employment (and may be requested prior to interview). 

All Applicants must be legally authorized to work in the United States under the Immigration and Reform Control Act. You must be legally authorized and possess any necessary documents under this Act in order to be hired in the position for which you applied.  

BENEFITS

STATE OF MARYLAND BENEFITS (Click ctrl+link to view all benefits)

PERSONAL LEAVE - New State employees are awarded six (6) personal leave days annually (prorated based on start date).

ANNUAL LEAVE - ten (10) days of accumulated annual leave per year.

SICK LEAVE – fifteen (15) days of accumulated sick leave per year.

PARENTAL LEAVE – up to sixty (60) days of paid parental leave upon the birth or adoption of a child.

HOLIDAYS – State employees also celebrate at least twelve (12) holidays per year. 

 

FURTHER INSTRUCTIONS

Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be submitted to: Tammy Lewis, MDE, Office of Human Resources, 1800 Washington Blvd., Baltimore MD 21230 or email tammy.lewis@maryland.gov.  Paper application materials must be received in our office by the closing date for the recruitment. No postmarks will be accepted.


For questions regarding this recruitment, please contact Tammy Lewis at 410-537-3130. If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850 or Application.Help@maryland.gov.  


We thank our Veterans for their service to our country.  People with disabilities and bilingual candidates are encouraged to apply.  As an equal opportunity employer, Maryland is committed to recruitment, retaining, and promoting employees who are reflective of the State's diversity.




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