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Executive Assistant

Administrator I

Recruitment #24-006094-0003

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Introduction


 "Together, we are building a stronger Maryland."

-  Governor Wes Moore


Do you want to join a dynamic, innovative team? Join one of the State of Maryland’s largest agencies, the Maryland Department of Public Safety and Correctional Services (DPSCS)! When you work at DPSCS, it’s an opportunity to support and impact our large workforce, help ensure the public safety of Maryland’s residents and change the lives of returning citizens.

Visit our website to learn more about the work we do https://dpscs.maryland.gov/


This is a Special Appointment position with the Department of Public Safety and Correctional Services (DPSCS). The incumbent serves at the pleasure of the appointing authority.    


GRADE

16

LOCATION OF POSITION

6776 Reisterstown Road

Baltimore, MD 21215

POSITION DUTIES

The Executive Assistant serves as support staff for the Chief of Staff and the Deputy Chief of Staff. The Executive Assistant is responsible for reviewing and handling correspondence and inquiries related to the Office of the Secretary and Constituent Services. Additional responsibilities include:

  • Researches and compiles information as directed by the Chief of Staff and Deputy Chief of Staff
  • Reviews reports and incoming mail to identify and assist in preparing correspondence transmitting items of interest or concern to various departmental staff.
  • Acts as the appointment officer to schedule meetings for the Chief of Staff and Deputy Chief of Staff to attend as well as obtain the necessary documentation and information prior to the meeting.
  • Serves as the direct representative of the Chief of Staff in meetings and conferences and relays all information that was transmitted.
  • Serves and interacts with the Governor’s office, legislators, and other state agencies on a daily basis.
  • Works on sensitive and confidential projects requiring discretion and judgment in the release of information

MINIMUM QUALIFICATIONS

Education: Possession of a high school diploma or GED.

 

Experience: Three years of professional experience performing clerical or customer service responsibilities

and

Two years of experience preparing and editing written formal correspondence for distribution.

 

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

  1. Possess intermediate and advanced proficiency in utilizing Microsoft Suite, Google Suite, and Adobe Acrobat.
  2. Two years of experience performing secretarial or administrative duties for a criminal justice agency or law office/legal firm.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment.

All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be placed on the eligible (employment) list for at least one year

BENEFITS

As an employee of the State of Maryland, you will have access to outstanding benefits, including: health insurance, dental, and vision plans offered at a low cost.

 CLICK ON THIS LINK FOR MORE DETAILS:STATE OF MARYLAND BENEFITS

  • Personal Leave - new State employees are awarded six (6) personnel days annually (prorated based on start date). 
  • Annual Leave - ten (10) days of accumulated annual leave per year. 
  • Sick Leave - fifteen (15) days of accumulated sick leave per year.  
  • Parental Leave - up to sixty (60) days of paid parental leave upon the birth or adoption of a child. 
  • Holidays - State employees also celebrate at least twelve (12) holidays per year.   
  • Pension - State employees earn credit towards a retirement pension.
  • Student Loan Forgiveness - Employees with the State of Maryland are eligible to participate in the Federal Public Service Loan Forgiveness Program
  • Free Mass Transit Benefit​ - Permanent State employees are entitled to use the Baltimore Light Rail, the Baltimore Metro Subway, the Baltimore Bus Service

FURTHER INSTRUCTIONS

Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be emailed to hr.recruitmentuser@maryland.gov. Paper application materials must be received in our office by the closing date for the recruitment.


If you are submitting additional information, the preferred method is to upload it with your application. All uploaded additional information must be received by the closing date and time. If you are unable to upload, please email the requested information to hr.recruitmentuser@maryland.gov referencing the recruitment number in the subject line. Only additional materials that are requested will be accepted for this recruitment.

For other HR related questions, please contact the Department of Public Safety and Correctional Services, HRSD-Recruitment Division at 410-585-3999.

Kyoo Hwang

kyoo.hwang2@maryland.gov

If you are having difficulties with submitting your online application, please contact the DBM Recruitment and Examination Division at Application.Help@maryland.gov <Application.Help@maryland.gov> or 410-767-4850.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State's diversity.

 

TTY  Users: call via Maryland Relay

 




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