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Program Fiscal Partner

Program Manager I

Recruitment #24-005476-0010

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Introduction

The Maryland State Department of Education is dedicated to supporting a world-class educational system that prepares all students for college and career success in the 21st century. With excellent stewardship from our divisions, we oversee State and federal programs that support the needs of a diverse population – students, teachers, principals, and other educators throughout Maryland.

GRADE

19

LOCATION OF POSITION

Nancy S. Grasmick Education Building
200 West Baltimore Street
Baltimore, Maryland 21201

Note: All MSDE positions require in-person/on-site reporting.

POSITION DUTIES

This professional position is part of the Finance, Reporting & Coordination Branch of the Division of Business Services. The position is responsible for oversight of the fiscal resources of the Office of the State Superintendent and other department divisions. The position also coordinates with the Local Reporting Office on development, collection, review, evaluation, and publishing of local school systems’ financial data; this work is a requirement of the Federal Funding Accountability and Transparency Act (FFATA). The position provides technical assistance on fiscal matters to MSDE program staff and to Local Education Agencies (LEAs) and other pre-K12 education institutions. The position is also involved in ensuring compliance with Maintenance of Effort requirements under State Bridge to Excellence and federal grant funding, and providing support to the LEA Master Plan review process.

Duties Include:
  • Coordinates with the Local Reporting Office to collect Local Education Agency (LEA) financial data to meet requirements of the Federal Funding Accountability and Transparency Act (FFATA); this involves working on the development, collection, review, evaluation, and publishing of local school systems’ financial data.
  • Prepares Federal and State surveys, reports and special projects; ensures that Federal and State reporting requirements are met; works with the Local Reporting Office Chief to interpret policy, statute and regulation; coordinates department data needs.
  • Provides outreach support services to MSDE and LEA staff; offers technical assistance to school systems and local government fiscal offices; assists in providing training to MSDE and school system staff on use of the Automated Financial Reporting (AFR) system.
  • Develops Division procedures and provides management and technical assistance to directors on the implementation of ADPICS and other FMIS functions.
  • Assists with the design and management of a dynamic tracking and reporting system that serves all of the Division’s functions and projects.  This system will document trends and provide analysis to support operational planning and budget development
  • Meets the tailored needs of assigned program managers by providing guidance on financial transactions and by reviewing coding and fund availability for requisitions, contracts, contract/temporary employees, sub-grant Notices of Grant Awards and payments, and budget realignments, among others.  Reviews sub-grant documentation for conformance with regulations, expenditure data, and audit related items.
  • Develops and implements uniform and effective protocols for Headquarters and Aid to Education financial operations, and ensures that management at all levels receive essential, timely, concise, and useful reports and guidance on prior year/current year authorized allocations, encumbrances, expenditures, and carry-over funds and develops improved methods of budget preparation and other fiscal activities in conjunction with the Budget and Accounting Branches

MINIMUM QUALIFICATIONS

EDUCATION:  Bachelor's Degree from an accredited four-year college or university; coursework in Accounting, Business Administration, Economics, Finance, or Public Administration is preferred.

EXPERIENCE:  Five (5) years of experience in fiscal management working with professional budgets, accounting standards, procurement, funding, audit and grants management. This experience within education programs or related programs is desirable. 

NOTES:  
  1. Applicants may substitute a Master's degree in business, accounting, economics, finance, or public administration for two years of the experience.

SELECTIVE QUALIFICATIONS

Applicants must meet the selective qualification(s) to be considered. Include clear and specific information on your application regarding your qualifications.

One year of financial/accounting experience in a State or public sector environment.


DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

  • Knowledge of General Accepted Accounting Principles (GAAP);
  • Knowledge of governmental accounting standards, policies & procedures;
  • Skill in the use of the Financial Management Information System (FMIS);
  • Skill in the interpretation of State and federal laws/ regulations; skill in using accounting, finance & spreadsheet software

SPECIAL REQUIREMENTS

Applicants must consent to State and FBI (CJIS) background check as a routine procedure for all employees.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified. The resulting list of qualified candidates will be placed on the eligible (employment) list for one year.

For education obtained outside of the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation will be required prior to hire. The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies.

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position.  complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

FURTHER INSTRUCTIONS

It is preferred that applicants complete the MD State Government online application for employment -AND- submit their professional resume. The application must clearly demonstrate that the applicant meets the minimum qualifications for the position. If the applicant is unable to apply online, paper applications can be obtained from the link below and  mailed to MSDE Office of Human Resources, 200 W. Baltimore Street, Baltimore, MD 21201. If there is a supplemental questionnaire, this must be completed and sent in with your paper application, if you are unable to apply online.

Please do not put "See Resume" in the job duties section of your application; your application will not be considered. 

All application materials must be received in our office by the closing date. Postmarks will not be accepted. Applications must be complete to be considered including all related job duties, even if those are also listed on an attached resume. Additional required materials may be uploaded with the online application or mailed to the address listed.

Inquiries can be made to 410-767-0019 TDD 410-333-3045. Appropriate accommodations can be made for individuals with disabilities.

If you have difficulty with your user account or have general questions about this online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850. TTY Users: Call via Maryland Relay.

Proof of eligibility to work is required in compliance with the Immigration Reform and Control Act. Any misrepresentation of academic or experience requirements for this position may result in non-selection or termination of employment.

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply.

We thank our Veterans for their service to our country.




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