EXECUTIVE ASSOCIATE II

"Together, we are building a stronger Maryland."

-  Governor Wes Moore

Do you want to join a dynamic, innovative team? Join one of the State of Maryland’s largest agencies, the Maryland Department of Public Safety and Correctional Services (DPSCS)! When you work at DPSCS, it’s an opportunity to support and impact our large workforce, help ensure the public safety of Maryland’s residents and change the lives of returning citizens.

Visit our website to learn more about the work we do https://dpscs.maryland.gov/

This is an internal recruitment limited to current Department of Public Safety and Correctional Services headquarters staff. 

6776 Reisterstown Road

Baltimore, MD 21215

This position provides executive level administrative support, project management, and communication functions for the Office of the Deputy Secretary of Operations (DSO). This position also handles matters of policy and institutional importance as a liaison for the Deputy Secretary Office. The incumbent works closely with the DSO and other executive staff in support of issues that require specific follow-up and manages special projects as assigned. Additional duties include:

• Assembling and completing a variety of reports, records and logs to include maintaining established files.
• Maintenance and upkeep of the agencies administrative manuals, Standards Index, and Directives.
• Assisting the Special Assistant when needed which includes the processing of new files, typing letters/memos, handling authority moves and detainers or filing.
• Maintaining working files of the specific department heads the DSO supervises.
• Coordinating information for the Annual Report and budget reports.
• Responding to inquiries from telephone callers and visitor by redirecting calls or providing information, which requires detailed knowledge of the Institutions rules, regulations and procedures.
• Opening, sorting and disseminating all incoming mail to appropriate person/department. 
• Composing correspondence for the signature of the DSO, ensuring that proper business English and grammar are used.

Education: A Bachelor's degree from an accredited college or university.

Experience: Two years of experience providing direct secretarial or administrative support to a Warden or correctional executive.

Notes:

1. Additional experience providing direct secretarial or administrative support to a Warden or correctional executive may be substituted on a year-for-year basis for up to four (4) years of the required education.

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

• Experience utilizing Google Applications at an advanced or intermediate level in maintaining/updating calendars, setting up meetings and creating documents in Google Drive & sheets.

• Experience utilizing Microsoft Suite applications to create documents in Word and presentations in PowerPoint.

This recruitment is an internal recruitment limited to current Department of Public Safety and Correctional Services headquarters staff.

As an employee of the State of Maryland, you will have access to outstanding benefits, including: health insurance, dental, and vision plans offered at a low cost.

CLICK ON THIS LINK FOR MORE DETAILS:STATE OF MARYLAND BENEFITS 

• Personal Leave - new State employees are awarded six (6) personnel days annually (prorated based on start date). 
• Annual Leave - ten (10) days of accumulated annual leave per year. 
• Sick Leave - fifteen (15) days of accumulated sick leave per year.  
• Parental Leave - up to sixty (60) days of paid parental leave upon the birth or adoption of a child. 
• Holidays - State employees also celebrate at least twelve (12) holidays per year.   
• Pension - State employees earn credit towards a retirement pension.
• Student Loan Forgiveness - Employees with the State of Maryland are eligible to participate in the Federal Public Service Loan Forgiveness Program
• Free Mass Transit Benefit​- Permanent State employees are entitled to use the Baltimore Light Rail, the Baltimore Metro Subway, the Baltimore Bus Service

Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be emailed to hr.recruitmentuser@maryland.gov. Paper application materials must be received in our office by the closing date for the recruitment.

If you are submitting additional information, the preferred method is to upload it with your application. All uploaded additional information must be received by the closing date and time. If you are unable to upload, please email the requested information to hr.recruitmentuser@maryland.gov referencing the recruitment number in the subject line. Only additional materials that are requested will be accepted for this recruitment.

For other HR related questions, please contact the Department of Public Safety and Correctional Services, HRSD-Recruitment Division at 410-585-3999.

Ashley Lohr

ashley.lohr@maryland.gov

If you are having difficulties with submitting your online application, please contact the DBM Recruitment and Examination Division at Application.Help@maryland.gov <Application.Help@maryland.gov> or 410-767-4850.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State's diversity.

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