When you join the Maryland Department of Human Services (DHS), you join a team of more than 5,000 employees across the state dedicated to positively changing the lives of more than 1 million Marylanders each year. We do this by providing economic support, preventive services, and caring for children and adults.
We aim to deliver services so that we more quickly meet the needs of the people we serve. At DHS, we grapple with hard questions to find new ways to foster a culture of bold innovation. We do this to ensure that in Maryland, we leave no one behind.
This is a full-time contractual position.
GRADE
ASTD12
LOCATION OF POSITION
Maryland Department of Human Services
Budget and Finance
311 W. Saratoga Street
Baltimore, MD 21201
Main Purpose of Job
The main purpose of this position is to audit and prove the timesheets and payrolls for
assigned units and perform related fiscal duties needed to accomplish this task. The DHS
Headquarters Payroll Office processes all payroll functions for 23 Local Departments and 6
Headquarters Administrations, in addition the timekeeping functions for the Headquarters’
Administrations. The DHS payroll unit is in charge of all payroll functions for over 6000
regular and contractual employees, for an annual total of $400M in regular and contractual
payroll.
POSITION DUTIES
Process manual inputs and adjustments, transmittals, and other documentation affecting DHS payrolls by reviewing and organizing this documentation to calculate exceptions for posting.
Ensure the accurate pay of DHS employees, reconcile the payroll register and the payroll summary report.
Audit timesheets, per established auditing procedures, to insure leave taken is accurate.
Process no time entered, unsubmitted and unapproved time reports based on time keeping policies and procedures.
Audit the time keeping reports, leave reports and Comp Earnings Balances and process FICA Exempt reports via established timekeeping policies and procedures to ensure accurate leave balances for DHR headquarters employees.
MINIMUM QUALIFICATIONS
Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
Experience: One year of experience reconciling agency accounting systems to fiscal control systems or developing automated spreadsheets, ledgers and reports using accounting software packages or identifying budget trends and recommending budget realignments.
Notes:
1. Candidates may substitute experience calculating and recording financial, statistical or other numerical data may be substituted on a year-for-year basis for the required education.
2. Candidates may substitute U.S. Armed Forces military service experience in Financial Clerical/Finance Technicians classifications or specialty codes in the financial field of work at a rate of one year of military experience for the required experience.
DESIRED OR PREFERRED QUALIFICATIONS
The ideal candidate will possess the following:
One year of experience working in a financial institution (Banking, accounting , etc.).
One year of experience using Microsoft Office software such as Word or Excel.
One year of experience working in a deadline-oriented office.
SELECTION PROCESS
Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. It is important that you report all related education and experience that is relevant to this recruitment qualifications. We will not consider information submitted after this date. Successful candidates will be placed on the employment (eligible) list. The resulting list may be used for future vacancies with this agency.
BENEFITS
Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program, have a current employment contract and work 30 or more hours a week(or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents. As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits. Leave may be granted to a contractual employee who has worked 120 days in a 12 month period. This leave accrues at a rate of one hour for every 30 hours worked, not to exceed 40 hours per calendar year.
FURTHER INSTRUCTIONS
The online application process is STRONGLY preferred. If you are unable to apply online, you may mail a paper application and supplemental questionnaire to, Department of Human Services, Employment Services, Attention: Heather Braddy, 311 W. Saratoga Street, Room 141, Baltimore, Maryland 21201.
If you have any questions concerning the recruitment process for this position, please email Heather Braddy at heather.braddy2@maryland.gov; include the job title and recruitment # in the subject line.
If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division, at 410-767-4850 or Application.Help@maryland.gov.
TTY Users: call via Maryland Relay.
As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.
