ADMINISTRATOR V

20

McHenry Row-Banner Building

1215 E. Fort Ave. Suite 300

Baltimore, MD 21230

The employee provides direct support to the Assistant Director of the Regulatory and Administrative Services Bureau (Bureau) and oversees the day-to-day operations of the Alcohol and Tobacco Licensing Unit, the Trade Practices Unit, and the Research and Administrative Support Unit. This position provides support to the Assistant Director by reviewing, evaluating, and assisting him/her with the development of ATCC policies and programs related to licensing, trade practices, and research performed within the Bureau. The incumbent also coordinates workflow and acts as a liaison on behalf of the Assistant Director with administrators of other sections within the Bureau. Such work also includes enforcing deadlines, reviewing final work product before release, and acting as a team leader for special projects within the Bureau to ensure they are completed in a timely manner. As assigned by the Assistant Director, the employee may work on sensitive and confidential projects requiring discretion and judgment in the release of information.

Assists the Assistant Director in managing projects, reviewing work, meeting deadlines, and accomplishing the Regulatory and Administrative Services Bureau’s core functions.

 

Manages, plans, organizes, and supervises the operations of the Field Enforcement Division’s Regulatory and Research Section, which consists of the Alcohol and Tobacco Licensing Unit, the Alcoholic Beverages Trade Practice Unit, and the Research and Administrative Support Unit.

 

Reviews and evaluates license applications and associated information as needed. Reviews changes in licensing format or process to ensure changes are clear, appropriate, and easy to understand. Reviews work of the Regulatory and Research Section as needed to ensure accuracy and proper follow-up has been completed. Ensures all correspondence and licenses issued by the Field Enforcement Division’s Licensing Unit are made or sent within the established timeframe and completed in accordance with established policies.

 

Responds to inquiries from the business community, compliance companies, and the public, related to the License and Trade Practices Units. Focuses on establishing and maintaining effective work relationships with government and industry representatives. Communicates, educates, and inspects licensed entities within the State to ensure continued compliance with Maryland’s laws and regulations.

 

Responsible for ensuring the Research Unit creates and submits several reports to the Governor and General Assembly in accordance with § 2–1246 of the State Government Article. Ensures that local jurisdictions submit reports timely. Monitors unit’s involvement in the payment processing procedures and ensures all steps of the process are being completed accurately and in line with DBM policy.

 

Maintains a working knowledge of the Maryland Alcoholic Beverages and Cannabis Article, Tax General, COMAR, Business Regulations and other interrelated laws to understand how they affect the regulatory and licensing process. Maintains a working knowledge of the Field Enforcement Division’s Rules and Regulations.

 

Conducts individual and group training on tasks and responsibilities of the Regulatory and Research Section. Plans, assigns, and monitors the work of others within the Section. Drafts and administers directives and or rules and regulations for Division personnel to follow. Completes, approves, reviews, and administers PEP evaluations as required.  Approves timesheets/leave requests.

 

Prepares and/or assists in the preparation of instructions, guidelines, checklists, and procedures for the use of employees to achieve desired uniformity of systems and interpretations of policy, rules, and regulations for the handling of typical work situations and special projects within the Regulatory and Administrative Services Bureau.

 

Supports the Assistant Director, by assisting the Shared Essential Services Section with developing the annual budget, monitoring the ATCC’s spending and budget balances, and ensuring compliance and adherence to the State procurement process.

 

Drafts materials and performs other analysis for the Assistant Director, as directed. Maintains a working knowledge of the ATCC’s spending, ensuring that agency expenditures are reconciled across Divisions in accordance with State law.

 

Acts as a frontline representative of the Agency, responsible for industry outreach, answering various PIA requests in coordination with the Assistant Director of the Legal and Legislative Divisions (if necessary), and maintains public facing license and report data on the Agency’s website.

 

Other duties as assigned, to include those relevant to any current or future Memorandum of Understanding (MOU) between the ATCC and the Comptroller of Maryland and/or the ATCC and the Maryland Cannabis Administration, when applicable.

Education:   Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Six (6) years of administrative staff or professional work.

Notes:

1. Candidates may substitute 30 credit hours from an accredited college or university for each year up to four years of the required experience.

2. Candidates may substitute the possession of a Bachelor's degree from an accredited college or university and two years of experience in administrative staff or professional work for the required experience.

3. Candidates may substitute the possession of a Master's degree from an accredited college or university for five years of the required experience.

4. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work related to the administration of rules, regulations, policy, procedures and processes, or overseeing or coordinating unit operations or functioning as a staff assistant to a higher ranking commissioned officer on a year-for-year basis for the required experience.

Candidates MUST meet the following Selective Qualification:

One year of supervisory experience.

It is desired and preferred candidates have the following qualifications:

• Three or more years of project management experience.
• Three or more years of experience as an administrator within a department, bureau, division, section, or similarly situated agency or subdivision within an organization.
• Three or more years of financial processing and oversight experience, to include budget development and analysis, and procurement.
• Prior work experience with or supporting a licensing or regulatory unit of a local, state, or federal government agency.
• An intermediate to advanced level of proficiency with Microsoft Office and Adobe Cloud applications.

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland.

For education obtained outside of the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation will be required prior to hire. The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies.

 

It is important that you provide complete and accurate information on your application. Please report all experience and education that is relevant to this position.

 

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider any information submitted after this date. 

 

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position. Successful candidates will be placed on the eligible (employment) list for at least one year.

STATE OF MARYLAND BENEFITS

All application materials must be received in our office by the closing date. Applications must be complete to be considered including all related job duties, even if those are also listed on an attached resume. Additional required materials may be uploaded with the online application or emailed to Beth Richard bethe.richard@maryland.gov. Please be sure to include your name, identification number (Easy ID#) and job recruitment number on any documentation to ensure timely processing.

 

Inquiries about this recruitment can be made to Beth Richard bethe.richard@maryland.gov.

 

Appropriate accommodations can be made for individuals with disabilities. 

 

If you have difficulty with your user account or have general questions about this online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850 or application.help@maryland.gov.

TTY Users: Call via Maryland Relay. 

 

It is strongly recommended that you submit the application online but you may mail your application, resume, and responses to the supplemental questions to ATCC, 1215 E. Fort Ave, Suite 300, Baltimore, MD 21230. Your application must be received by the deadline.

 

Proof of eligibility to work is required in compliance with the Immigration Reform and Control Act. Any misrepresentations of academic or experience requirements for this position may result in non-selection or termination of employment. 

 

ATCC is an equal opportunity employer. It is our policy that all persons have equal opportunity and access to employment opportunities, services, and facilities without regard to race, religion, color, sex, age, national origin or ancestry, marital status, parental status, sexual orientation, disability or veteran status. As an equal opportunity employer Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State’s diversity.

 

We thank our Veterans for their service to our country and encourage them to apply.