ADMINISTRATIVE OFFICER I

MHEC is currently seeking an enthusiastic and detail-oriented individual to join our team as an Admin Officer I in their Office of Budget and Administration.

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6 N. Liberty Street, Baltimore, Maryland 21201

The Admin Officer serves as the office manager supporting various units within the Maryland Higher Education Commission (MHEC), ensuring efficient office operations and customer service delivery. This role plays a critical part in handling cash receipts, managing invoices, procuring goods and services, assisting with payroll operations, and maintaining inventory. Additionally, the incumbent serves as the primary point of contact for public inquiries and facilitates communication within the agency.

The Admin Officer serves as the office manager supporting various units within the Maryland Higher Education Commission (MHEC), ensuring efficient office operations and customer service delivery. This role plays a critical part in handling cash receipts, managing invoices, procuring goods and services, assisting with payroll operations, and maintaining inventory. Additionally, the incumbent serves as the primary point of contact for public inquiries and facilitates communication within the agency.

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• Handle cash receipts reconciliation, manage the destruction of old deposited checks, answer and route calls, respond to inquiries from students and stakeholders, and assist in agenda materials preparation.
• Manage MHEC invoice email box, track and reconcile invoices, investigate payment statuses, and ensure timely processing of invoices.
• Procure supplies and equipment, and manage reservations for work-related travel and training in compliance with state policies.
• Handle the mailroom's efficient operations, including receiving, sorting, distributing, and processing incoming and outgoing mail and packages.
• Assist in processing regular and contractual payroll, participate in fiscal year-end closeouts, and attend payroll meetings in the absence of the timekeeper.
• Maintain physical inventory, manage property disposal, and oversee fixed assets.
• Perform other duties as assigned by supervisors.

Education:   Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: One year of administrative staff or professional work.

Notes:

1. Candidates may substitute 30 college credit hours from an accredited college or university for the required experience.

2. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required experience.

Experience using accounting software systems such as ADPICS and FMIS.

Experience with inventory

Experience with payroll/accounting

Experience with mailroom operations, supplies and equipment, invoice processing

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

STATE OF MARYLAND BENEFITS

 

The online application process is STRONGLY preferred. If you are unable to apply online, you may mail a paper application and supplemental questionnaire to:   

Department of Budget and Management

Recruitment and Examination Division      

301 W. Preston Street, Room 608

Baltimore, Maryland  21201

Recruitment #24-002711-030

The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies.

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.

TTY  Users: call via Maryland Relay

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must be provided prior to hire.

Applicants must be legally authorized to work in the U.S.A without sponsorship for employment visa status (e.g., H1B status).