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ADMINISTRATIVE OFFICER I

Recruitment #24-002711-0015

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Introduction

The Attorney General is the chief legal officer of the State of Maryland. The Office of the Attorney General (OAG) has the general charge, supervision, and direction of the legal business of the State, acting as legal advisors and representatives of the major agencies, various boards, commissions, officials and institutions of State Government. As Maryland’s 47th Attorney General, Anthony G. Brown, leads the Office with a key focus on equity, justice, and fairness.

GRADE

13

LOCATION OF POSITION

Office of the Attorney General
Public Access Unit
200 Saint Paul Place
Baltimore, MD 21202

Main Purpose of Job

The Office of the Attorney General is seeking applicants for an Administrative Officer I to provide support to the Public Access Unit (PAU), which supports the work of the Public Access Ombudsman and the State Public Information Act Compliance Board. Both the Ombudsman and Board provide alternative dispute resolution services for records requesters and custodians under Maryland’s Public Information Act (PIA). 

POSITION DUTIES

Job responsibilities include: initial processing of requests for the Ombudsman’s mediation assistance and complaints to the Board (both paper and electronic), including referrals to other agencies if appropriate; entering data related to mediations into the Ombudsman’s database; tracking Board complaints, including deadlines; creating and managing mediation and complaint files; assisting with certain Ombudsman matters, namely disputes where the custodian failed to respond to a PIA request; written and oral communication with PIA requesters, custodians, and the general public; managing the Ombudsman and Board email inbox, including responding to email; assisting with responses to PIA requests directed to the Ombudsman and Board; assisting with legislative reporting requirements for the Board and voluntary reporting done by the Ombudsman; assisting with coordination of virtual and in-person PIA trainings by the Ombudsman; closing mediation and complaint files, including transmitting the Board’s record in cases that are appealed.

MINIMUM QUALIFICATIONS

Education:   Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: One year of administrative staff or professional work.

Notes:

1. Candidates may substitute 30 college credit hours from an accredited college or university for the required experience.

2. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required experience.

SELECTIVE QUALIFICATIONS

Must have experience using the Microsoft Office Suite to include: MS Word, Excel, Outlook, and Teams.  

DESIRED OR PREFERRED QUALIFICATIONS

The ideal candidate will possess:

1. AA degree from an accredited college or university.
2. Experience using databases.
3. Knowledge of, or work experience with the Public Information Act.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

SELECTION PROCESS

Applicants who meet the minimum, selective, and preferred qualifications will be included in further evaluation. The evaluation may be a rating of your application based on your education, training and experience as they relate to the requirements of the position. Therefore, it is essential that you provide complete and accurate information on your application and answer all supplemental questions. Please report all related education, experience, dates and hours of work. Clearly indicate your college degree and major on your application, if applicable. For education obtained outside the U.S., any job offer will be contingent on the candidate providing an evaluation for equivalency by a foreign credential evaluation service prior to starting employment (and may be requested prior to interview).  

Complete applications must be submitted by the closing date. Information submitted after this date will not be added. Incorrect/incomplete application forms will not be accepted. Resumes will not be accepted in lieu of a completed application.

Candidates may remain on the certified eligible list for a period of at least one year. The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies.

BENEFITS

Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program, have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents. As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits. 

Leave may be granted to a contractual employee who has worked 120 days in a 12 month period. This leave accrues at a rate of one hour for every 30 hours worked, not to exceed 40 hours per calendar year.

FURTHER INSTRUCTIONS

Online applications are STRONGLY preferred. If the online application process is not available, please send your paper application and supplemental questionnaire (if applicable) to: Yolanda Colkley, Fair Practices Officer, 200 St. Paul Place, Baltimore, MD 21202 or fax to 410-576-6447.   TTY Users: call via Maryland Relay

If you have specific questions about recruitment, please call 410-576-6440 or email jobs@oag.state.md.us.  

The Office of the Attorney General is an equal opportunity employer that encourages all interested persons to apply regardless of race, color, religion or belief, ancestry, national origin, age, marital status, sexual orientation, gender identity and/or expression, disability, pregnancy, family or parental status, veteran status, genetic information, or any protected category prohibited by local, State or federal laws.



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