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ADMINISTRATOR I

Recruitment #24-002586-0043

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Introduction

GRADE

16

LOCATION OF POSITION

Office of the Secretary-Office of Data, Policy and Grants
6776 Reisterstown Road, Suite 304
Baltimore, Maryland 21215 

Main Purpose of Job

Within the Office of Data, Policy, and Grants, a Policy Support Specialist is one of three specialized levels of policy work. An individual in the position serves as a Manager of ancillary policies to include, but not limited to forms, surveys, checklists, inter-agency agreements, research agreements, and reports. An individual in the position acts as the Department's forms manager, survey coordinator, and provides administrative support to boards staffed the Office of Data, Policy, The work fosters department-wide responsiveness and cooperation to ensure compliance with applicable standards, reduce gaps in service, and establish uniformity throughout the Department. The work demands strong interpersonal skills with special sensitivity to resolving organizational issues and conflicts to move projects to successful completion. The workload demands efficient and effective organizational skills. The work requires high level of fluency with collaborative software, and ability to quickly develop competence in electronic form and process management through SmartSheets.

POSITION DUTIES

In cooperation with executive staff, agency administrators, and senior policy analysts the Policy Support Specialist will:

  • Act as the Department's forms manager and administer the Department's Forms Management Plan. 
  • Serve as the point of contact, coordination and support the Departmental Research Committee (DRC).
  • Coordinate the receipt and dissemination of professional organization surveys to subject matter experts with the Department, as well as ensure the timely submission of the survey responses. 
  • Serve as the Office of Data, Policy, and Grant's Record Retention Specialist and designated Public Information Officer. 
  • Maintain Department's comprehensive and archival index of primary and ancillary policies. 
  • Assist with the annual policy review process.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Four years of administrative staff or professional work.

Notes:

1. Candidates may substitute 30 college credit hours from an accredited college or university for each year up to four years of the required experience.

2. Candidates may substitute the possession of a Bachelor's degree from an accredited college or university for the required experience.

3. Candidates may substitute the possession of a Master's degree from an accredited college or university for the required experience.

4. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work related to the administration of rules, regulations, policy, procedures and processes, or overseeing or coordinating unit operations or functioning as a staff assistant to a higher ranking commissioned officer on a year-for- year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

The following qualifications are preferred, not required:

  • Possess a Microsoft Office Specialist: Excel Expert Certification. 
  • Possess a current or recent Smartsheet Core Product Certification. 
  • Possess a Google Workspace (formerly G Suite) Certification.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

FURTHER INSTRUCTIONS

Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be emailed to hr.recruitmentuser@maryland.gov or faxed to 410-484-5928. Paper application materials must be received in our office by the closing date for the recruitment. 

If you are submitting additional information, the preferred method is to upload it with your application. All uploaded additional information must be received by the closing date and time. 

If you are unable to upload, please email the requested information to hr.recruitmentuser@maryland.gov referencing the recruitment number in the subject line, or fax to 410-484-5928 (providing a cover sheet with your contact information, recruitment name, recruitment number and the number of pages faxed). Only additional materials that are requested will be accepted for this recruitment. 

For questions regarding this recruitment, please contact Kym Hilton-Washington @ Kym.Hilton-Washington4@maryland.gov. 

If you are having difficulties with submitting your online application, please contact the DBM Recruitment and Examination Division at Application.Help@maryland.gov or 410-767-4850. 

We thank our Veterans for their service to our country. 

People with disabilities and bilingual candidates are encouraged to apply. 

As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State's diversity.



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