ADMINISTRATIVE AIDE

This is an internal recruitment limited to current permanent, contractual and temporary Maryland State Police (MSP) employees.

It is important that all experience be fully documented. Failure to ANSWER ALL SUPPLEMENTAL QUESTIONS SPECIFICALLY AND ACCURATELY may cause the candidate to be rejected.

PLEASE FILL OUT THE APPLICATION COMPLETELY.

➢ The application is part of the examination process. Your answers will determine your eligibility to participate in the next phase of the selection process.

➢ Clearly describe your qualifications in detail. Credit cannot be given for education, training, experience, knowledge, skills, and abilities that you fail to indicate.

➢ Do not leave any answer spaces blank; if a question does not apply, write "N/A".

➢ Although you may attach a resume to further describe your qualification, it does not substitute for completing the application form. An incomplete application form may result in disqualification. Do NOT write "see resume" in your work history or responses to supplemental questions.

➢ Failure to comply with these instructions may result in disqualification.

➢ Read the Job Announcement carefully for specific filing instructions, supplemental questions, and final filing dates. 

ASTD11

Maryland State Police

Commercial Vehicle Enforcement Division

6855 Deerpath Road, Suite G

Elkridge, MD  21075

Provides administrative assistance to the Commercial Vehicle Enforcement Division Commander, Assistant Commanders, Executive Officer and First Sergeants by performing a variety of duties which require an extensive knowledge of the Department of Maryland State Police regulations as well as office techniques, practices and procedures.

Duties include but are not limited to:

• Provides administrative support to the Commander and to the staff of the Commercial Vehicle Enforcement Division (CVED).
• Responsible for preparing official correspondence and forms for the Command Staff.
• Compiles information from notes, corrected copy, rough draft or detailed instructions into final form.
• Prepares highly sensitive reports for the Division Commander, Assistant Commander and Regional Command Staff regarding Departmental operations, investigations, personnel matters, etc.
• Coordinates meetings and schedules to ensure the efficiency of office operations.
• Proofreads outgoing correspondence and reviews records for completeness and accuracy.
• Independently handles the preparation of correspondence to motor carriers and drivers when checks (for payment of citations) are received by mail.
• Uses independent judgment in responding to requests for information and for the processing of requests for driver/vehicle inspection reports.
• Prepares Check Accountability Form and bank deposit slips for all fees associated with the distribution of these reports.
• Files correspondence and reports in accordance with established Departmental procedures and retrieves information when needed.
• Performs other related duties as assigned.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Four years performing secretarial work or clerical work involving typing duties.

Notes:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.

Preference will be given to applicants who possess the following preferred qualification(s).  Include clear and specific information on your application regarding your qualification(s).

1. Three years of experience using the following computer software: Word, Excel, Powerpoint, Gmail, Google Docs, Google Drive
2. Two years of professional experience directly supervising, managing and documenting an employee's work performance

NOT APPLICABLE.

Demonstrated ability to accurately type on a keyboard on a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

Only candidates who meet the minimum qualifications will be considered for this classification. Therefore, it is essential that you provide complete and accurate information on your application. Successful candidates will be placed on the Eligible List categorized as BEST QUALIFIED, BETTER QUALIFIED or QUALIFIED and remain eligible for consideration for at least one year from the date of examination. The list will be used by the hiring manager to select employees. The list will be valid for one year.

The examination will consist of a rating of your education, training and experience related to the requirements of the position. You may be required to complete a qualifications supplement, or the rating may be based on your application. Report all experience and education that is related to this position.

STATE OF MARYLAND BENEFITS

 

NOTE: Currently, applicants are limited to uploading one file. As a result, it is strongly urged that those applying upload ALL required and additional documents (undergraduate and graduate transcripts, resumes, etc.) as one file. If you are unable to apply online, you may submit an application via mail. The Maryland State Application Form can be found online.

Completed applications, required documentation and any required addendums may be mailed to:

Maryland State Police

Human Resources Division

1201 Reisterstown Road

Pikesville, MD 21208

ATTN: Tiffany R. Hazel

tiffany.hazel@maryland.gov

It is the policy of the Maryland State Police to comply with all applicable federal and state laws prohibiting employment discrimination and to provide equal employment opportunity to all employees and applicants for employment without regard to age, ancestry, color, gender, identity and expression, genetic information, marital status, mental or physical disability, national origin, race religious affiliation, belief or opinion, sex, sexual orientation or any other protected status.

If you have any questions about this recruitment, please contact the Maryland State Police at 410-653-4420.

TTY Users: call via Maryland Relay.

We thank our Veterans for their service to our country and encourage them to apply.

As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State’s diversity.

Bilingual applicants are encouraged to apply.