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ADMINISTRATIVE OFFICER III

Resource Management

Recruitment #24-002247-0046

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Introduction


The Maryland Military Department is looking for a candidate to join our Resource Management Team as an Administrative Officer III. Join a dynamic team and embark on a career with great benefits, pension, generous leave, a competitive salary, and opportunities for professional growth! This position works on a compressed work schedule, Tuesday through Friday, 6:30am to 5pm.

GRADE

15

LOCATION OF POSITION

Fifth Regiment Armory
219 29th Division St. 
Baltimore, MD 21201

Main Purpose of Job

The Administrative Officer III serves as the administration advisor within the Resource Management Branch to the Facilities Management Officer. This position performs analysis duties, to include preplanning, programming funds allocation, accounting management, procurement, invoice processing, and utilizing internal controls and reporting. This type of work requires knowledge and skill in the application of related laws, regulations, policies, precedents, methods, and techniques of budget analysis and funds management.

POSITION DUTIES

Duties for this position include, but are not limited to the following:

·Provides resource management support to the Construction and Facilities Management Office by performing budget analysis duties, to include planning, programming funds allocation, budget analysis, cost analysis, utilizing internal controls, and reporting. 
·Reviews, evaluates, and processes purchase requisitions and other funding documents. 
·Reviews, evaluates, and processes invoices and other billing documents. 
·Maintains accounting records and performs accounting management. 
·Validates commodity deliveries to facilities via contract, requisitions, or blanket purchase orders (BPO).

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Three years of administrative staff or professional work. 

Notes: 

1. Candidates may substitute 30 college credit hours from an accredited college or university for each year up to two years of the required experience.  

2. Candidates may substitute the possession of a Bachelor's degree from a college or university for the required experience. 

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included the regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preferred Qualifications:

* One (1) year experience of planning, programming fund allocations, budget analysis, cost analysis, utilizing controls and reporting.

* One (1) year of experience processing purchase requisitions.

* One (1) year of experience processing invoices and other billing documents.

* Advanced proficiency utilizing Microsoft Excel.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle.  Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland with less than 5 points to operate a state vehicle.

SPECIAL REQUIREMENTS

Common Access Card (CAC) required. This position will require the ability to pass a Federal background check in addition to a State background to access Military Facilities and computer systems by being issued a CAC card. The ability to obtain and maintain this access to the facility and CAC card is a condition of employment for this position.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the minimum requirements for this recruitment. All information concerning your qualifications must be submitted by the closing date.  We will not consider the information submitted after this date.

Resumes will not be accepted in lieu of an application.

Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.  This list will be used by the hiring agency to select employees. 

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must accompany the application.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

As an employee of the State of Maryland, you will have access to outstanding benefits, including health insurance, dental, and vision plans offered at a low cost.

CLICK ON THIS LINK FOR MORE DETAILS:STATE OF MARYLAND BENEFITS. 

FURTHER INSTRUCTIONS

PLEASE DO NOT SUBMIT UNSOLICITED DOCUMENTATION. 

Online application process is STRONGLY preferred. If you are unable to apply online, you may submit a paper application to:

Maryland Military Department State Personnel Office 
29th Division Street, Room B10  
Baltimore, MD 21201-2288

For questions regarding this recruitment, please contact Kira Williams at Kira.williams2@maryland.gov.

Fax: 667-239-3559

TTY Users: call via Maryland Relay

Military Veterans may qualify for additional bonus points towards certification.

A copy of your proof of eligibility (DD214) for Veterans’ Credit must be in this office and completely verified before Veterans’ Credit will be approved.

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. 



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