Contract Administrator
Administrative Officer III
Recruitment #24-002247-0039
| Department | DGS - Design, Construction, and Energy |
|---|---|
| Date Opened | 4/30/2024 09:00:00 AM |
| Filing Deadline | 5/14/2024 11:59:00 PM |
| Salary | $53,627- $89,425/year ( based on agency authority, qualifications and State salary rules) |
| Employment Type |
Full-Time
|
| HR Analyst | Tiara Massey |
| Work Location |
Baltimore City
|
| Telework Eligible | Yes |
Introduction
The Maryland Department of General Services (DGS) supports State and local government agencies, as well as local non-profit organizations and the citizens of Maryland, by providing facilities management, real estate and surplus property services, as well as security and law enforcement for State buildings. DGS is also responsible for a full spectrum of facilities engineering, design and construction services, almost $1 billion in annual contract administration, and overseeing the State procurement process. Here at DGS, we truly Do Great Service… Consider joining our team!
GRADE
LOCATION OF POSITION
Main Purpose of Job
POSITION DUTIES
Duties for this position include but are not limited to:
·Plans, organizes, and implements the small procurement workflow. Ensures the projects are procured in order of priority by ensuring all steps in the procurement process are completed. Verifies that appropriate procurement documentation has been submitted including insurances and bonds.
· Creates contracts in FIMIS/Emma and, communicates with vendors to obtain the proper documentation to execute the contract. Monitors the contract for MBE participation, project supplementals (change orders), and project/ contract closeout.
· Evaluates the small procurement operations and recommends changes in order to comply with procurement regulations. Coordinates with the DGS procurement office, and streamlines the process for project managers and vendors to ensure procurements are conducted efficiently and effectively.
·Executes task orders for existing on-call A/E contracts. Maintains procurement files documenting the task orders financial information and contract documentation. Creates associated FMIS documentation and State Electronic Procurement documentation.
·Maintains procurement files in accordance with regulations
and to the satisfaction of internal and external documentation audits. Ensures
vendors and project managers have access to accurate and appropriate documentation.
· Oversees other administrative functions for the Facilities Engineering Division. Documenting and tracking the State-wide backlog of construction project requests under $5M. Documents and tracks invoices submitted for payment.
MINIMUM QUALIFICATIONS
Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
Experience: Three years of administrative staff or professional work.
Notes:
1. Candidates may substitute 30 college credit hours from an accredited college or university for each year up to two years of the required experience.
2. Candidates may substitute the possession of a Bachelor's degree from a college or university for the required experience.
3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included the regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required experience.
DESIRED OR PREFERRED QUALIFICATIONS
Strong preference will be given to applicants who
possess the following preferred qualification(s). Include clear and
specific information on your application regarding all qualifications.
LICENSES, REGISTRATIONS AND CERTIFICATIONS
SELECTION PROCESS
It is important that you provide
complete and accurate information on your application. Please include all experience and education
that is related to this position. All information concerning your
qualifications must be submitted by the closing date; information submitted
after the closing date will not be considered.
Credit is given for relevant part-time, temporary or volunteer
experience based on the number of hours worked per week; you must include
the time spent on such activities on your application.
Note that for any position requiring a college degree
or college credit, you will be required to submit a college transcript prior to
being offered a position. You may submit
your transcript as part of the application process.
The examination for
this position will consist of a rating of your education, training and
experience related to the requirements of the position. Successful
candidates will be placed on the employment eligibility list categorized as
BEST QUALIFIED, BETTER QUALIFIED, or QUALIFIED. The eligibility list will
be valid for one year and may be extended. The list will be used by the
hiring authority to select employees for interviews. Eligible lists may be used to fill future vacancies
of the same classification.
Please note, selected candidates may be required to
complete and successfully pass a State and Federal fingerprint background check
prior to being hired.
You must be legally
authorized under the United States Immigration Reform and Control Act to be
hired in the position for which you apply.
BENEFITS
The State of Maryland offers a generous benefits
package that includes:
- Tuition reimbursement for those who qualify
- Flexible work schedules and telework
opportunities for many positions
- Free mass transit in Baltimore &
Annapolis
- Generous paid leave that increases with
years of service
- Paid holidays
- Health coverage with low out-of-pocket costs
- Employee & employer contributory pension
plan
Click on the link below for more information.
FURTHER INSTRUCTIONS
Contact tiara.massey1@maryland.gov or call 410-767-4987 with questions about this recruitment. The on-line application process is STRONGLY preferred. Apply online at dgs.maryland.gov – click on Employment on the left side of the screen. If you are unable to submit your application online, please send your paper application to: Human Resources, Dept. of General Services, 301 W. Preston St., Suite 1311, Baltimore, MD 21201 by the closing date and time. TTY Users: call via Maryland Relay
As an equal
opportunity employer, Maryland is committed to recruiting, retaining and
promoting employees who are reflective of the State’s diversity. People with
disabilities and bilingual candidates are encouraged to apply. We thank our
Veterans for their service to our country.
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