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ADMINISTRATIVE OFFICER III

INVENTORY COORDINATOR

Recruitment #24-002247-0025

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Introduction

GRADE

15

LOCATION OF POSITION

MDH Central Services Division (CSD)
201 W. Preston Street
Baltimore, MD 21201

Main Purpose of Job

The primary purpose of this full-time position will be to function as the MDH Inventory Coordinator. This position will act as liaison between the MDH Inventory Officer and Accountable Officers. This position will also coordinate annual sensitive inventories and complete physical inventory (every three years). This position will audit a minimum of 5% of the total signed off inventory and attempt to find missing items from that unit. This position will also update the inventory system, with equipment receiving forms, disposition forms and DGS disposal orders. This position will also DGS disposal orders into GovDeals portal for items being sold. In addition, this position will function as the Inventory Control Officer when the Inventory Control Officer is away.

The secondary purpose of this position will be to function as the Facilities Coordinator. This position will integrate facility inventories with the MDH Inventory in a shared services capacity. This position will also monitor the facilities to ensure that they are completing their inventory functions correctly. This position will assist the MDH Records Officer Designee with records related issues. This position will also approve, enter the Records Database and send Records Transmittals to the Jessup Retention Center. In addition, this position will approve Certificate of Disposals and place the disposal into the archive’s portal.

This position will require the following:
  • Knowledge of the principles and practices of public and business administration, including the processes of planning, organizing, staffing, directing and controlling.
  • Knowledge of methods and procedures for the collection or organization, interpretation and presentation of information.
  • Knowledge of the basic principles of accounting, budgeting, fiscal controls and statistics.
  • Knowledge of the basic uses and capabilities of computers and information technology.

NOTICE: This position is hybrid telework eligible.

MINIMUM QUALIFICATIONS

Education:   Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Three years of administrative staff or professional work.

Notes:

1. Candidates may substitute 30 college credit hours from an accredited college or university for each year up to two years of the required experience. 

2. Candidates may substitute the possession of a Bachelor's degree from a college or university for the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included the regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required experience.  

DESIRED OR PREFERRED QUALIFICATIONS

The desired candidate should possess:
  • Experience adapting and applying the concepts and techniques of administrative analysis to the needs of specific projects
  • Experience identifying problem areas and recommending appropriate solutions based on logical consideration of alternatives
  • Experience preparing and presenting reports or recommendations clearly and concisely
  • Experience interpreting and applying a variety of laws, rules, regulations, standards and procedures
  • Experience preparing accurate work-flow charts, organization charts and other analytical aids
  • Experience establishing and maintaining effective relationships with co-workers and the general public
  • Experience planning, organizing and directing the work of others

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

SELECTION PROCESS

Applicants who meet the minimum (and selective) qualifications will be included in further evaluation. The evaluation may be a rating of your application based on your education, training and experience as they relate to the requirements of the position. Therefore, it is essential that you provide complete and accurate information on your application. Please report all related education, experience, dates and hours of work. Clearly indicate your college degree and major on your application, if applicable. For education obtained outside the U.S., any job offer will be contingent on the candidate providing an evaluation for equivalency by a foreign credential evaluation service prior to starting employment (and may be requested prior to interview). 

Complete applications must be submitted by the closing date. Information submitted after this date will not be added. 

Incorrect application forms will not be accepted. Resumes will not be accepted in lieu of a completed application.

Candidates may remain on the certified eligible list for a period of at least one year. The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies.

BENEFITS

FURTHER INSTRUCTIONS

Online applications are highly recommended. However, if you are unable to apply online, the paper application (and supplemental questionnaire) may be submitted to MDH, Recruitment and Selection Division, 201 W. Preston St., Room 114-B, Baltimore, MD 21201. Paper application materials must be received by 5 pm, close of business, on the closing date for the recruitment, no postmarks will be accepted.

If additional information is required, the preferred method is to upload.  If you are unable to upload, please fax the requested information to 410-333-5689. Only additional materials that are required will be accepted for this recruitment. All additional information must be received by the closing date and time.

For questions regarding this recruitment, please contact the MDH Recruitment and Selection Division at 410-767-1251.

If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850 or Application.Help@maryland.gov. 

Appropriate accommodations for individuals with disabilities are available upon request by calling: 410-767-1251 or MD TTY Relay Service 1-800-735-2258.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.




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