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OFFICE SECRETARY III

Recruitment #24-001362-0030

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GRADE

ASTD10

LOCATION OF POSITION

1122 Sunrise Beach Road
Crownsville, MD 21032

POSITION DUTIES

This position provides the necessary secretarial, administrative, and operational support to facilitate the Cemetery in fulfilling its mission to provide proper service to qualified veterans, their family members, and service providers in planning and establishing the veteran’s final wishes for burial, providing proper services at the time of their death, and providing perpetual care of their final resting place along with care of all grounds and facilities associated with the Cemetery.

The position provides and collects a wide variety of information, initiates and coordinates a series of events and actions when preparing for and carrying out the interment of the veteran/ family member, and then assists in the orchestration, reporting, and oversight of a large number of cemetery related operations and functions to assure their proper completion in fulfillment of the State of Maryland’s obligations to the veterans and the Federal government.

In the absence of the Superintendent and Assistant Superintendent (25% of the yearly schedule) this position will function in certain key roles of the Superintendent and Assistant Superintendent including the coordination, monitoring and conduction of interments, responding to both internal and external customers in a timely fashion, and ensuring all aspects of the cemetery’s functions are properly carried out which includes all aspects of administration/personnel duties, cemetery operations, facility oversight, direction of grounds management, procurement, supply/inventory management, coordination with outside entities, policy and procedures implementation, and other duties as assigned by the Director of the Cemetery and Memorials Program.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Three years performing secretarial or clerical work involving typing duties.

Notes: 

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.  

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

1. Experience working with vendors, purchase orders, billing information, and inventory.
2. Experience proof reading and drafting correspondence for accuracy and grammar. 
3. Experience preparing and maintaining reports using Microsoft Excel and/or Access or similar software.

SPECIAL REQUIREMENTS

Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

SELECTION PROCESS

All information concerning your qualifications must be submitted by the closing date.  We will not consider information submitted after this date.

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must be provided prior to hire.

Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.  The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position.  It is important that you provide complete and accurate information on your application.  Please report all experience and education that is related to this position.

BENEFITS

FURTHER INSTRUCTIONS

Online applications are highly recommended.  However, if you are unable to apply online, the paper application and supplemental questionnaire may be submitted to: Department of Budget and Management Recruitment and Examination Division, 301 W. Preston Street, Room 608 Baltimore, MD 21201. Paper application materials must be received in our office by the closing date for the recruitment.  No postmarks will be accepted.

 

For questions regarding this recruitment, please contact DBM Recruitment and Examination Division at Application.Help@maryland.gov or 410-767-4850.  

 

Appropriate accommodations for individuals with disabilities are available upon request by calling 410-260-6622 or MD TTY Relay Service 1-800-735-2258.

 

We thank our Veterans for their service to our country.

 

People with disabilities and bilingual candidates are encouraged to apply.

 

As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.




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