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OFFICE SECRETARY III

Internal MOPD Employees Only

Recruitment #24-001362-0028

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Introduction

As a State agency, the Maryland Office of the Public Defender (MOPD) is an affirmative action and equal opportunity employer. MOPD is committed to the full inclusion of all qualified individuals without regard to race, color, religion, sex, physical or mental disability, age, sexual orientation, gender identity, national origin, veteran status or genetic information.

All applicants must be able to communicate with clients and visitors and possess the ability to complete tasks in a fast-paced work environment. MOPD is further committed to providing equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs and activities by modifying or adjusting the job application process or the job or work environment to make reasonable accommodations to the known applicant or employee to enable the applicant or employee be considered for the position they desire; to perform the essential functions of the position in question; or to enjoy equal benefits and privileges of employment as are enjoyed by other similarly situated employees without disabilities, unless the accommodation imposes an undue hardship. Applicants must be able to operate a computer and other office equipment. Applicants must have access to a motor vehicle or be able to navigate public transportation. If a reasonable accommodation is needed, please contact Tawanda Jackson, Human Resources Supervisor, 410-767-8503  tawandal.jackson@maryland.gov 

 The Office of the Public Defender is seeking detail oriented applicants with a secretarial experience, good organizational and problem solving skills, highly proficient in Microsoft Word, Excel and Outlook to fill a full-time Office Secretary III position available in our Charles County Office.  The Office Secretary III will be responsible for typing legal documents, data entry of case information, scheduling appointments and maintain calendars for assigned attorneys.

GRADE

ASTD10

LOCATION OF POSITION

200 Kent Avenue, Suite 102, LaPlata, Maryland 20646 

POSITION DUTIES

An Office Secretary III is work providing secretarial support to an official, administrator or administrative staff. Employees in the Office Secretary classifications type on typewriters or on keyboards of personal computers, computer terminals or word processors. Employees in this classification may supervise lower-level clerical employees.

*Support staff attorneys with filing of any and all legal correspondence (motions, subpoenas, pleadings)

*Process and Distribute incoming mail and correspondence

*Screens and directs incoming calls or assists with information obtained from case management system

*Schedules meetings and interviews as requested by attorneys and management

*Type client correspondence

*Create/modify reports and documents as requested by staff attorneys or administrative staff 

*Makes photocopies, faxes documents and performs other clerical functions

*Update E-Defender Database with client information

*Assist with the preparation of client files

*Files papers and documents into appropriate client files

*Maintain important and confidential records

*Maintain Office Equipment

*Perform other duties as assigned

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Three years performing secretarial or clerical work involving typing duties.

Notes: 

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.  

DESIRED OR PREFERRED QUALIFICATIONS

Experience working in a law office or court system. Good organizational and problem solving skills, ability to work independently and multi-task.  Highly proficient in Microsoft Office Suite. Strong attention to detail and ability to log and track large amounts of data in Excel spreadsheets. Excellent oral and written communication skills.  Demonstrated interest in working with inmate population and their families.  Bilingual applicants with ability to speak, read and write in both Spanish and English.

LIMITATIONS ON SELECTION

Only Office of The Public Defender employees apply.

SPECIAL REQUIREMENTS

Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

SELECTION PROCESS

Applicants who meet the minimum qualifications will be admitted to the examination for this classification.  Successful candidates will be ranked as BEST QUALIFIED, BETTER QUALIFIED, OR QUALIFIED and placed on the employment (eligible) list for at least one year.

EXAMINATION PROCESS

The examination will consist of a rating of your education, training and experience related to the requirements of the position.  You may be required to complete a qualifications supplement, or the rating may be based on your application.  Therefore, it is important that you provide complete and accurate information on your application.  Report all experience and education that is related to this position.

FURTHER INSTRUCTIONS

Online Applications Preferred.  Please fax all paper applications and questionnaires to (410) 333-8134.

Inquiries regarding applications and submitting paper applications can be directed to: Office of the Public Defender, Human Resources Division, 6 Saint Paul Street, Suite 1304, Baltimore, MD 21202, Attn: Saundra Sheed-Zachary; or by calling (410) 767-8497, toll free: 877-430-5187; TTY users call Maryland Relay Service 800-735-2258.  Please be sure to include your name, identification number (Easy ID#) and job announcement number on any documentation to ensure timely processing.

A paper copy of the MD State application form and questionnaire can be downloaded from the link below.

As an Equal Opportunity Employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.



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