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PERSONNEL ASSOCIATE II

Recruitment #24-001260-0004

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Introduction

GRADE

ASTD11

LOCATION OF POSITION

Maryland Department of Health
Office of Human Resources
Recruitment Eligibility, Outreach and Classification Unit
Baltimore, MD

Main Purpose of Job

The main purpose of this position is to provide clerical and para-professional functions within the Recruitment, Eligibility, Outreach and Classification Unit (Recruitment).  This position will also provide administrative support to the HR Officers and front desk of the Employment Services Unit and the Recruitment Eligibility, Outreach and Classification Unit.  This position will handle all filing needs (paper and digital), all incoming phone calls, walk in and emails, providing status updates to applicants and employees using the JobAps and Workday Systems.  The position is responsible for updating and maintaining the MDH Vacancy Report with recruitment posting and closing dates, interview dates, updating with new vacant pin, removing filled positions, analyzing the job clusters to determine if a generic job posting needs to be done (e.g. same classification, same duties, different departments) and communicating this information with the Recruitment Chief.  This position will also be responsible for Workday processing of classification and salary transactions.  Filing paper files and maintaining the digital file of the Recruitment Division. This position will pick up and distribute the mail to all HR units, as well as opening the mail for the Recruitment Unit and the Employment Unit.

Incumbent will need strong “multi-tasking” capability as walk-in/call-in interruptions are regular in occurrence. This position will also contribute to auditing facilities recruitments and participating on interview panels.  This position may require some travel.

MINIMUM QUALIFICATIONS

Education:  Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience:  One year of general clerical or administrative support experience, at least six months must have been paraprofessional personnel experience involving the application of personnel procedures, policies, rules, and regulations to specific employment actions. Appropriate paraprofessional personnel experience should have included responsibility for activities such as, preparing and maintaining employment records, calculating salaries, applying and interpreting rules and policies, preparing personnel-related reports, counseling employees regarding benefits and obligations, and responding to inquiries concerning employment actions.

Note: Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in human resources assistance classification or human resources assistance specialty codes in the human resources management field of work on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preferred candidates should possess the following:

  • Excellent customer service skills;
  • Experience with multi-tasking;
  • Experience with Microsoft Office systems and Google Suites;
  • Experience with human resources and/or recruitment.

SELECTION PROCESS

Applicants who meet the minimum (and selective) qualifications will be included in further evaluation. The evaluation may be a rating of your application based on your education, training and experience as they relate to the requirements of the position. Therefore, it is essential that you provide complete and accurate information on your application. Please report all related education, experience, dates and hours of work. Clearly indicate your college degree and major on your application, if applicable. For education obtained outside the U.S., any job offer will be contingent on the candidate providing an evaluation for equivalency by a foreign credential evaluation service prior to starting employment (and may be requested prior to interview). 

Complete applications must be submitted by the closing date. Information submitted after this date will not be added. 

Incorrect application forms will not be accepted. Resumes will not be accepted in lieu of a completed application.

Candidates may remain on the certified eligible list for a period of at least one year. The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies.

BENEFITS

FURTHER INSTRUCTIONS

Online applications are highly recommended. However, if you are unable to apply online, the paper application (and supplemental questionnaire) may be submitted to MDH, Recruitment and Selection Division, 201 W. Preston St., Room 114-B, Baltimore, MD 21201. Paper application materials must be received by 5 pm, close of business, on the closing date for the recruitment, no postmarks will be accepted.

If additional information is required, the preferred method is to upload.  If you are unable to upload, please fax the requested information to 410-333-5689. Only additional materials that are required will be accepted for this recruitment. All additional information must be received by the closing date and time.

For questions regarding this recruitment, please contact the MDH Recruitment and Selection Division at 410-767-1251.

If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850 or Application.Help@maryland.gov. 

Appropriate accommodations for individuals with disabilities are available upon request by calling: 410-767-1251 or MD TTY Relay Service 1-800-735-2258.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.




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