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Monitor/Agency Specialist I


Recruitment #24-000806-0008


The Governor’s Office of Crime Prevention and Policy (GOCPP) provides access to federal and state grant funds in an effort to support the Governor’s initiatives to fund the police and reduce crime, provide for victims’ services and for children & youth to mitigate adverse childhood experiences.




Governor’s Office of Crime Prevention & Policy (GOCPP)
100 Community Pl. 
Crownsville, MD  21032

Main Purpose of Job

The Monitor/Agency Specialist I plays a critical role within the Grants Administration Unit. This position requires 100% pre to post grant award support to sub-recipients which encompasses: receipt/review of grant applications factoring financial and programmatic deliverables, application processing in the Grants Management System (GMS), sub award monitoring of financial, performance, and progress reports for accuracy, sufficiency, and compliance with agency and federal guidelines (as applicable), sub award closeout and reporting, federal compliance, technical assistance to sub-recipients, and routine communication with internal and external stakeholders of the key deliverables.

Financial performance, and progress of the assigned award portfolio. This position will also be responsible for performing data entry duties and maintaining records in the Grants Management System (GMS) administered by the Office. 

***This is a Contractual Position with Limited Benefits ***


  • Participates in routine assessment and tracking of grant activities.  Review grant documents for accuracy, completeness and compliance with submission guidelines.

  • Review written and oral correspondence with sub-recipients, program/policy, and federal agencies (as applicable) to maintain, organize, and report pertinent data.  Address sub-recipient inquiries and provide training.

  • Perform data entry and validate data in the Performance Measurement Tool (PMT), Federal Funding Availability and Transparency Act sub award reporting system (FFATA), and the Sub-Grant Report (SAR).
  • Run queries and reports from the agency’s Grant Management System (GMS), conduct analysis on a monthly basis and report data to management. Create and maintain charts and tables for statistical reports.
  • Participates in pre to post award monitoring (including regular site visits, desk audits and collecting/analyzing financial activities, performance measures, and progress reports) to protect state resources in adherence to agency policies guidelines.

  • Assists with Notice of Funding Availability (NOFA) releases, application review and award, peer review, application processing, sub award closeout, grant adjustment notification (GAN) review for sufficiency, and submission of federal paperwork in JustGrants and GrantSolutions (ex. Award applications, surveys/questionnaires, and extensions) as requested.


Experience: Five years of experience in grant evaluation and monitoring or budget preparation, presentation and execution.


1. Candidates may substitute the possession of a Bachelor's degree from an accredited college or university and one year of experience in grant evaluation and monitoring or budget preparation, presentation and execution for the required experience.

2. Candidates may substitute graduate education from an accredited college or university in accounting, business administration, economics, finance, political science or public administration at a rate of 30 credit hours for the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer in the Budget Officer classifications or Financial Management specialty codes in the Budgeting field of work on a year-for-year basis for the required experience.


Our Preferred Candidate Will Have One or More of the Following:

  • One year experience in grant evaluation and monitoring of federal and/or state grants.  

  • One year of customer service experience in training and assisting customers in the grant application process.




Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.


The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.


Contractual employees who work for an agency and have a current employment contract of 30 or more hours a week (or on average 130 hours per month) will be eligible for subsidized health benefits coverage for themselves and their dependents.   View rates on the Department of Budget & Management website, State Employees, Health Benefits, Contractual/Variable rates.


Paid leave will accrue at a rate of one hour for every 30 hours worked.


Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be submitted to: Department of Budget and Management, Recruitment and Examination Division, 301 W. Preston St., Baltimore, MD 21201. Paper application materials must be received in our office by the closing date for the recruitment. No postmarks will be accepted.

For questions regarding this recruitment, please contact the DBM Recruitment and Examination Division at or 410-767-4850, MD TTY Relay Service 1-800-735-2258.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must be provided prior to hire.

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