Administrative Assistant
EXECUTIVE ASSOCIATE II (REPOST)
Recruitment #23-005052-0007
| Department | LABOR - Executive Direction |
|---|---|
| Date Opened | 3/29/2024 09:55:00 AM |
| Filing Deadline | 4/12/2024 5:00:00 PM |
| Salary | $60,924 - $69,518.00/with potential growth up to $85,951 per year |
| Employment Type |
Full-Time
|
| HR Analyst | Ernestine Hyman |
| Work Location |
Baltimore City
|
| Telework Eligible | Yes |
Introduction
Are you looking for a challenging and rewarding role as an
Executive Associate? Join the dynamic team at the Maryland Department of
Labor's Office of the Secretary (OOS) and be a part of shaping the future of
Labor policies and initiatives in the state!
The Maryland Department of Labor (Labor) is an economic
driver for the state by providing businesses, the workforce, and the consuming
public with customer-focused regulatory, employment, and training services.
Labor safeguards Maryland's work environments through partnership, outreach,
and educational programs that encourage ongoing workplace safety and health
improvements.
Labor strives to create an equitable and inclusive Maryland
where all residents have the opportunities and resources to attain financial
stability, reach their career potential, and contribute to their communities;
where businesses have access to capital and the skilled workforce they need to
succeed; where workplaces are safe and well-regulated; and where the economy is
resilient and growing.
The mission of the Maryland Department of Labor is to
connect Marylanders to good jobs; protect workers, consumers, and the public;
support Maryland businesses; and foster economic growth and competitiveness.
We envision an equitable and inclusive Maryland where all
residents have the opportunities and resources to earn fair pay, attain
financial stability, reach their career potential, and contribute to their
communities; where businesses have access to capital and the skilled workforce
they need to succeed; where residents are safe where they live, work, and play;
and where the economy is resilient and growing.
Following the State of Maryland Customer Service Promise,
the Maryland Department of Labor is committed to providing constituents with
services in the following manner:
- Friendly and Courteous: We will be helpful and supportive and have a positive attitude and passion for what we do.
- Timely and Responsive: We will be proactive, take initiative, and anticipate your needs.
- Accurate and Consistent: We will always aim for 100% accuracy and be consistent in interpreting and implementing state policies and procedures.
- Accessible and Convenient: We will continue to simplify and improve access to information and resources.
- Truthful and Transparent: We will advance a culture of honesty, clarity, and trust.
If you are a proactive, detail-oriented, and highly
organized individual with a passion for supporting high-level executives and
making a difference, this is the perfect opportunity for you!
This position is a Management Service position that serves at the pleasure of the Appointing Authority.
GRADE
LOCATION OF POSITION
Main Purpose of Job
POSITION DUTIES
Efficiently manage calendars, schedule appointments, coordinate travel arrangements, and arrange internal and external meetings and events.
- Make arrangements for parking and security when necessary.
- Answer incoming calls and route them to the appropriate divisions and constituent services staff.
- Receive, prepare, and review incoming and outgoing correspondences, reports, and presentations.
- Conduct research and gather information to support decision-making processes.
- Anticipate and address issues proactively, act as a problem solver, and troubleshoot challenges.
- Maintain confidential files, records, and information with the utmost discretion.
- Maintain tracking systems for various OOS processes including the signatures tracking system. Track office supply inventory and ensure there is a sufficient amount of supplies, working with the appropriate staff to restock and procure items.
- Serve as a liaison between the Office of the Secretary and internal/external stakeholders.
- Collaborate with other department staff to ensure smooth operations and coordination.
MINIMUM QUALIFICATIONS
EDUCATION: Graduation from an accredited high school or possession of a high school equivalency certificate.
EXPERIENCE: Five years of progressively responsible experience providing administrative support to a senior or executive-level manager. One year of the above experience must have included Office Management. Relevant experience in a State or local government agency is a desirable.
DESIRED OR PREFERRED QUALIFICATIONS
- Bachelor's degree in Business Administration, Public Administration, or a related field.
- Experience supporting executive and senior leadership staff as an executive assistant.
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite and Google Suite.
- Ability to handle sensitive and confidential information with discretion.
- Exceptional interpersonal skills and the ability to build professional relationships.
SPECIAL REQUIREMENTS
SELECTION PROCESS
EXAMINATION PROCESS
BENEFITS
This is a full-time, permanent position and eligible for full State benefits, which include:
Flexible hours and hybrid teleworking
Paid holidays 12-13 per year
Generous paid leave package (annual, sick, personal and compensatory leave)
State Pension ("defined benefit" plan)
Tax-deferred supplemental retirement savings plans (401(k) and 457)
Free parking
Comprehensive, subsidized health, dental and prescription plans with little to no deductibles, free generic prescriptions, and free preventative health services
Flexible Spending Account plans for Health Care and Daycare
State Employees Credit Union
To learn more, please click this link:
FURTHER INSTRUCTIONS
U.S. Military Veterans may qualify for additional bonus points towards certification. Any job offer will be contingent on the candidate providing a U.S. Military form DD 214 verifying honorable discharge from service prior to starting employment (and may be requested prior to interview). Permanent State employees do not need to submit proof of Veterans’ status.
If you are unable to apply online, or encounter difficulty attaching required or optional documentation, you may submit via mail or deliver in person. Please be sure to include your name, identification number (Easy ID#) and job announcement number on any documentation to ensure timely processing.
PLEASE DO NOT FAX OR EMAIL UNSOLICITED DOCUMENTATION
Completed applications, required documentation, and any required addendums may be mailed to:
MDOL Office of Administration
Attn: Ernestine Hyman 23-005052-0007
1100 N. Eutaw Street, Rm. 101
Baltimore, MD 21201
The MD State Application Form can be found online
For additional information, please contact Ernestine Hyman at 410-230-6298 or via email ernestine.hyman1@maryland.gov.
Maryland Department of Labor, is an equal opportunity employer. It is the policy of DOL that all persons have equal opportunity and access to employment opportunities, services, and facilities without regard to race, religion, color, sex, age, national origin or ancestry, marital status, parental status, sexual orientation, disability or veteran status.
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