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Operations Coordinator

Administrator I

Recruitment #23-002586-0117

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Introduction

The Maryland State Department of Education is dedicated to supporting a world-class educational system that prepares all students for college and career success in the 21st century. With excellent stewardship from our divisions, we oversee State and federal programs that support the needs of a diverse population – students, teachers, principals, and other educators throughout Maryland.

GRADE

State Salary Grade 16

Salary Range: $57,095.00 - $91,742.00

*State Salary Guidelines apply for current State employees.

 

STATE OF MARYLAND BENEFITS

LOCATION OF POSITION

Nancy S. Grasmick Education Building
200 W. Baltimore Street 
Baltimore, MD 21201

Main Purpose of Job

The Operations Coordinator provides operational and administrative support for the development, implementation, and management of programs that support the Maryland State Department of Education (MSDE) Office of Teaching and Learning, as well as oversees internal and external stakeholder partnerships at the State and local levels. The incumbent will plan, organize, develop, manage, and coordinate special projects which includes generating ideas, providing feedback from key stakeholders, and achieving Department goals, objectives, and milestones determined by Senior Management.

This key operations position coordinates and completes specialized duties that support internal efforts and initiatives specific to the Blueprint for Maryland’s Future and Maryland State Department of Education’s multi-year Strategic Plan. Further, the position ensures that operational tasks are completed in accordance with policies, regulations, and guidelines to support students, teachers, and educational support staff with safe, healthy, and educationally supportive learning environments.  

POSITION DUTIES

Coordinates programs and initiatives by identifying, developing, and implementing activities and events that support efforts and initiatives specific to the Blueprint for Maryland’s Future and Maryland State Department of Education’s multiyear Strategic Plan.

Responsibilities include:  
  • Coordinates and completes assigned projects including information requests, status tracking, preparation of high-quality written correspondence, letters, memos and other documents using industry standard software and systems such as Microsoft, Adobe, and Google.  
  • Provides program management and administrative support for events and programs from conception to execution.  
  • Analyzes request and information and determines which process or action is necessary and prepares appropriate correspondence.  
  • Coordinates and provides administrative support for office and division-specific projects.  
  • Acquires and allocates resources, including financial resources.  
  • Coordinates and monitors office supplies and ensures required supplies are procured and available for agency staff.  
  • Creates databases, spreadsheets and other tools demanded by projects.  
  • Serves as a liaison to the Office of Facilities and Operations to record inventory in the appropriate systems.  
  • Serves as liaison to the Office of Human Resources to coordinate staffing and new employee onboarding processes.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Four years of administrative staff or professional work. 

Notes: 
1. Candidates may substitute 30 college credit hours from an accredited college or university for each year up to four years of the required experience. 
2. Candidates may substitute the possession of a Bachelor's degree from an accredited college or university for the required experience. 
3. Candidates may substitute the possession of a Master's degree from an accredited college or university for the required experience. 
4. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work related to the administration of rules, regulations, policy, procedures and processes, or overseeing or coordinating unit operations or functioning as a staff assistant to a higher ranking commissioned officer on a year-for- year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

  • Experience in Office Management and coordination of multiple managers. 
  • Proficient in Microsoft Office, Google Suite and online productivity tools. 
  • Experience working with grants. 
  • Experience working with or processing financial records, expense reports and/or invoices. 
  • Experience in accurately preparing monthly reports. 
  • Experience preparing documents, correspondences and presentations. 
  • Ability to exercise judgement and discretion in applying and interpreting departmental policies, laws, rules, regulations and procedures. 
  • Experience providing coordination and program support to projects and initiatives.

SPECIAL REQUIREMENTS

Applicants must consent to a State Police Investigation (fingerprinting) as a routine procedure for all employees with this Agency.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

FURTHER INSTRUCTIONS

It is preferred that applicants complete the MD State Government online application for employment. The application must clearly demonstrate that the applicant meets the minimum qualifications for the position. If you are unable to apply online, paper applications can be obtained from the link below and mailed to MSDE Office of Human Resources, 200 W. Baltimore Street, Baltimore, MD 21201. If there is a supplemental questionnaire, this must be completed and sent in with your paper application, if you are unable to apply online.

All application materials must be received in our office by the closing date. Postmarks will not be accepted. Applications must be complete to be considered including all related job duties, even if those are also listed on an attached resume. Additional required materials may be uploaded with the online application or mailed to the address listed. 

Inquiries can be made to 410-767-0012, TDD 410-333-3045. Appropriate accommodations can be made for individuals with disabilities. 

If you have difficulty with your user account or have general questions about this online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850. TTY Users: Call via Maryland Relay. 

Proof of eligibility to work is required in compliance with the Immigration Reform and Control Act. Any misrepresentation of academic or experience requirements for this position may result in non-selection or termination of employment. 

As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. 

We thank our Veterans for their service to our country.




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