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LEGAL ADMINISTRATIVE SPECIALIST

ADMINISTRATIVE OFFICER II

Recruitment #26-006304-0002

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Introduction

The Attorney General is the chief legal officer of the State of Maryland. The Office of the Attorney General (OAG) has the general charge, supervision, and direction of the State’s legal business, acting as legal advisors and representatives of the major agencies, various boards, commissions, officials, and institutions of State Government. The OAG also protects the public by civil enforcement of antitrust, civil rights, consumer protection, and securities laws and regulations and by the prosecution of organized crime, Medicaid fraud, environmental crimes, insurance fraud, state tax evasion, and other statutorily assigned matters. As Maryland’s 47th Attorney General, Anthony G. Brown leads the Office with a critical focus on equity, justice, and fairness.

GRADE

14

This position offers a salary range of $28.01/hour- $39.39/hour, with potential for advancement up to $43.49/hour based on qualifications, equity, and hiring guidelines. Initial salary offers are determined by qualifications, experience, and available budget, and typically do not exceed $39.39/hour.

LOCATION OF POSITION

Office of the Attorney General
Securities Division
200 St. Paul Place
Baltimore, Maryland 21202

Main Purpose of Job

The OAG is seeking applicants for the position of Legal Administrative Specialist in the Securities Division. The mission of the Securities Division is to protect Maryland investors from investment fraud and misrepresentation. In addition, the Division regulates the sale in Maryland of certain business opportunities including franchise and securities offerings, investigates complaints about potential violations of the investor protection laws, and provides consumers with information they need to make appropriate investment decisions and avoid securities fraud and abuse. The Securities Division has 14 attorneys, including the Commissioner and two Assistant Commissioners, five examiners, three investigators, and six support professionals. 

The Legal Administrative Specialist provides administrative and paralegal support to the Assistant Attorneys General, investigators, examiners and other staff who work in the Securities Division. The candidate selected for this position will be expected to help implement workflow procedures, including recommending new procedures, technology or filing systems where appropriate, and assisting in other daily operations of the Division. 

This position is not eligible for telework.

POSITION DUTIES

Key Responsibilities include:

• Provide administrative and office support for regulatory filing, financial, and database recordkeeping
• Prepare and transmit correspondence and various documents 
• Create, organize, and maintain financial and regulatory records and other office files
• Answer calls and respond to emails to assist the public, attorneys and industry callers and correspondents
• Organize documents for cases and assist in all aspects of litigation preparation, research, and support
• Review and research Securities Division and federal securities records
• Process mail, including registration applications, fees, and other filings; and closing and archiving files in accordance with Division record retention schedule

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Two years of administrative staff or professional work in a legal office setting.  Qualified applicants should demonstrate proficiency in the Microsoft Office Suite, including MS Word, Excel, Outlook, and Teams.  Strong interpersonal, writing and organizational skills required.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.


• Bachelor’s degree from an accredited four-year college or university  
• Experience and/or familiarity with securities and franchise records, Westlaw, PACER, MDEC and internet research
• Experience with document review and production software and database applications
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and experience with document management systems
• Knowledge of litigation support processes, including document preparation, case file organization, and legal research

SELECTION PROCESS

Applicants who meet all the minimum and preferred qualifications may be included in further evaluation based on your education, training and experience as they relate to the requirements and preferred qualifications of the position. Applications must be submitted by the closing date. Information submitted after this date will not be added. 

Incomplete application forms will not be accepted. It is essential that you provide complete and accurate information on your application to include all related education, experience, and employment dates.   Please answer supplemental questions with complete answers. Clearly indicate your college degree and major on your application, if applicable.

If applicable, successful candidates will be placed on the eligible list.  The resulting certified eligible list for this recruitment may be used for similar positions. 

For education obtained outside the U.S., any job offer will be contingent on the candidate providing an evaluation for equivalency by a foreign credential evaluation service prior to starting employment (and may be requested prior to interview). 

BENEFITS

Contractual employees working for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program, with a current employment contract and a schedule of 30 or more hours per week (or an average of 130 hours per month), may be eligible for subsidized health benefits for themselves and their dependents. As a contractual employee, you will pay 25% of the premiums for medical and prescription coverage, including enrolled dependents, while the State of Maryland subsidizes the remaining 75%. You may also elect dental coverage, accidental death and dismemberment insurance, and life insurance at full cost. Additionally, contractual employees who have worked 120 days within a 12-month period may be granted leave, accruing at one hour for every 30 hours worked, up to a maximum of 40 hours per calendar year. 

The State also offers a free mass transit benefit for local bus and express bus services.

FURTHER INSTRUCTIONS

Online applications are STRONGLY preferred. Please upload a resume in addition to the on-line application. If the online application process is not available, please send your paper application and supplemental questionnaire to careers@oag.maryland.gov.   TTY Users: call via Maryland Relay.

If you have specific questions about recruitment, email careers@oag.maryland.gov  

The Office of the Attorney General is an equal opportunity employer that encourages all interested persons to apply regardless of race, color, religion or belief, ancestry, national origin, age, marital status, sexual orientation, gender identity and/or expression, disability, pregnancy, family or parental status, veteran status, genetic information, or any protected category prohibited by local, State or federal laws.


Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.
Apply via Paper Application. You may also download and complete the Paper Application here.

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