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OFFICE SECRETARY III

DATA ANALYSIS & INFORMATION MANAGEMENT

Recruitment #26-006150-0001

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Introduction


The Maryland Emergency Medical Services (EMS) System is a coordinated statewide network that includes volunteer and career EMS clinicians, medical and nursing personnel, communications, transportation systems, trauma and specialty care centers and emergency departments.

The Maryland Institute for Emergency Medical Services Systems (MIEMSS) oversees and coordinates all components of the statewide EMS system in accordance with Maryland statute and regulation. This includes planning, operations, evaluation, and research. MIEMSS provides leadership and medical direction, conducts and supports EMS educational programs, operates and maintains a statewide communications system, designates trauma and specialty centers, licenses and regulates commercial ambulance services, and participates in EMS-related public education and prevention programs.

MIEMSS is seeking a Data Analysis & Information Management Office Secretary.

***This position is open to current employees of Maryland Institute for Emergency Medical Services Systems (MIEMSS) only***

GRADE

10

LOCATION OF POSITION

653 W. Pratt Street
Baltimore, Maryland 21201

POSITION DUTIES

The Data Analysis & Information Management office Secretary plays a pivotal role in ensuring the smooth operation of daily administrative tasks. This position involves managing communications, maintaining records, coordinating meetings, and handling travel documentation, all while supporting the broader organizational goals. This position is responsible for entering data related to Automated External Defibrillators (AED) into relevant databases. This position is also responsible for assisting the Data Analyst in downloading and organizing data from Electronic Maryland EMS Data System (eMEDS).

Position Duties Include but are not limited to:

  • Perform various office duties as needed using office technology, including Xeroxing, faxing, printing, scanning, and filing
  • Process data into relevant databases relating to Automated External Defibrillators (AEDs). 
  • Maintain and organize records, ensuring data integrity and confidentiality, and accurately disseminating required data
  • Coordinate travel plans, including booking transportation and accommodations
  • Handle routine phone calls: requires the ability to screen and route all calls to the appropriate person. Provide alternatives to callers when the person they wanted to speak with is unavailable. 
  • Serves as the point of contact for internal and external inquiries for the Data Analysis and Information Management Department.
  • Assist in downloading and organizing data from eMEDS, ensuring data accuracy and confidentiality
  • Reconcile monthly credit card statements
  • Monitor and restock office supplies as needed
  • Other duties as assigned

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Three years performing secretarial or clerical work involving typing duties. 

Notes: 
1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education. 

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience. 

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience. 

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

  • Organizational and problem solving skills, and the ability to multitask and prioritize tasks
  • Proficient in Google Apps, Microsoft Word, Excel and Outlook
  • Excellent oral and written communication skills. 

LIMITATIONS ON SELECTION

***This position is open to current employees of Maryland Institute for Emergency Medical Services Systems (MIEMSS) only***

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date.

Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

FURTHER INSTRUCTIONS

Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be submitted to: Department of Budget and Management, Recruitment and Examination Division, 301 W. Preston St., Baltimore, MD 21201.

Paper application materials must be received in our office by the closing date for the recruitment. No postmarks will be accepted.

Resumes will not be accepted in lieu of completing the online or paper application.  

For questions regarding this recruitment, please contact the DBM Recruitment and Examination Division at Application.Help@maryland.gov or 410-767-4850, MD TTY Relay Service 1-800-735-2258. 

We thank our Veterans for their service to our country. 

People with disabilities and bilingual candidates are encouraged to apply. As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.


Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.
Apply via Paper Application. You may also download and complete the Paper Application here.

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