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Grant Programs Assistant

ADMINISTRATIVE SPECIALIST III

Recruitment #26-006118-0001

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Introduction
This is a Special Appointment position, and serves at the pleasure of the Appointing Authority.

GRADE

12

LOCATION OF POSITION

World Trade Center
401 East Pratt Street, Baltimore, MD 21202

Main Purpose of Job

The Maryland Department of Commerce is seeking qualified applicants for a Grant Programs Assistant position within the Maryland State Arts Council.

POSITION DUTIES

This position provides comprehensive administrative support for the MSAC's Arts in Education and Maryland Traditions programs, as well as key special projects, including: 

  • Grants administration for the Teaching Artist Roster, Arts in Education grant, Folklife Network, Folklife Apprenticeship, and Heritage Award programs (e.g., managing application intake, monitoring compliance, maintaining grant records, and providing extensive logistical support for panel processes).
  • Coordinating program communications and developing and co-leading professional development workshops, webinars, conference sessions, and written resources.
  • Coordinating site visit logistics and managing multimedia vendor projects.
  • Contributing to the mission of the Maryland State Arts Council by making recommendations and sharing ideas on its current concepts, budgetary needs, policies, and procedures.
  • Maintaining professional relationships with grantees to ensure effective constituent service.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

 

Experience: Three (3) years of administrative staff or professional work experience.

 

Note:

1. Candidates may substitute 30 college credit hours from an accredited college or university for each year up to two years of the required experience. 

2. Candidates may substitute the possession of a Bachelor's degree from a college or university for the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included the regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required experience.


DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

1. Bachelor’s degree in Arts Administration, Arts Management, Public Affairs, Nonprofit Administration, Arts Education, Folklore Studies or a related field from an accredited college or university.

 

2. Experience in administration of grants, contracts, and/or public programs and projects in the arts sector.

 

3. Proven experience and proficiency with computer and software skills. (e.g. Microsoft Office and Google Workspace Tools (Google Docs, Google Sheets, Google Meet, Google Drive)).

 

4. Experience in developing, coordinating, and administering professional development workshops, webinars, conference sessions, and written information resources.


EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

As an employee of the State of Maryland, you will have access to outstanding benefits, including: health insurance, dental, and vision plans offered at a low cost.


CLICK ON THIS LINK FOR MORE DETAILS: STATE OF MARYLAND BENEFITS 


FURTHER INSTRUCTIONS

Online applications are highly recommended. To be considered, you must submit a complete application and all required materials by the closing date, including the supplemental questionnaire. A resume may be included as supporting documentation, but a resume alone will not be accepted or considered. Information submitted after the closing date will not be reviewed. 

If unable to apply online, please submit your state application/resume by the closing date and time to HR contact listed below.

If you are submitting additional information, the preferred method is to upload it with your application. All uploaded additional information must be received by the closing date and time. If you are unable to upload, please email the requested information to HR contact listed below.

Anna Halikias
anna.halikias@maryland.gov

If you have questions about this recruitment, please contact the Department of Commerce at 410-767-6300.
You may also visit our website: Department of Commerce. 

If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850 or Application.Help@maryland.gov. 

If you are unable to apply online, submit your State application form, resume and supplemental questionnaire to: anna.halikias@maryland.gov

As an E-Verify and Equal Opportunity Employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply.

We thank our Veterans for their service to our country and encourage them to apply.

TTY Users: call via Maryland Relay 1-800-735-2258



Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.
Apply via Paper Application. You may also download and complete the Paper Application here.

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