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Educator Development Grant Assistant

Staff Specialist II

Recruitment #26-005297-0001

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Introduction

The Maryland State Department of Education is dedicated to supporting a world-class educational system that prepares all students for college and career success in the 21st century. With excellent stewardship from our divisions, we oversee State and federal programs that support the needs of a diverse population – students, teachers, principals, and other educators throughout Maryland.

GRADE

16
Salary based on qualifications and Agency budget allowance

LOCATION OF POSITION

Nancy S. Grasmick Education Building
200 West Baltimore Street 
Baltimore, MD 21201 

Hybrid schedule available (up to 3 telework days permitted each week)

POSITION DUTIES

The primary purpose of this position is to support the effective administration and oversight of grant programs focused on strengthening the educator pipeline. The Division of Educator Effectiveness manages a portfolio of grants that provide critical funding to local education agencies, institutions of higher education, nonprofit organizations, and unions to advance the recruitment, preparation, development, and retention of high-quality educators.

The Grant Assistant plays a key operational role in ensuring the successful implementation of these initiatives. This includes supporting all phases of grant management within the Educator Preparation and Development Branch, such as assisting with application review processes, maintaining accurate and organized grant documentation, tracking deliverables and timelines, and supporting compliance with state and federal requirements. The position is also responsible for assisting with the processing and monitoring of grant funds, helping to ensure timely reimbursements and proper fiscal accountability. 

Responsibilities include: 
• Assist in the administration and implementation of grant programs. 
• Support the grant application process, including organizing submissions, tracking deadlines, and assisting with application reviews. 
• Maintain accurate and comprehensive grant files. 
• Monitor reporting requirements to ensure compliance with state and federal guidelines. 
• Assist with monitoring activities, including reviewing progress reports and supporting site visits or virtual check-ins. 
• Respond to inquiries from grantees and stakeholders. 
• Provide guidance on grant requirements, processes, and timelines. 
• Provide technical assistance and training to potential and existing grantees. 
• Track grant expenditures and support fiscal monitoring activities. 
• Assist with processing of grant payments and reimbursements.

MINIMUM QUALIFICATIONS

Education: A Bachelor’s degree from an accredited college or university.
Experience: Two years of administrative or teaching experience in an education program. 

Notes: 
1. Candidates may substitute additional experience as defined above directly related to the position at the rate of one year of experience for each year of the required education. 
2. Candidates may substitute the possession of a Master’s degree from an accredited college or university for one year of the required experience. 
3. The above requirements are set by the Maryland State Department of Education in accordance with Education Article, Section 2-104, Annotated Code of Maryland.

SELECTIVE QUALIFICATIONS

Applicants must meet the selective qualification(s) to be considered. Include clear and specific information on your application regarding your qualifications.

 • One year of experience with grant management of an education program.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

• Experience of administrative oversight of grant programs within Maryland state agencies, school system central offices, or Maryland-approved educator preparation programs 
• Experience with fiscal & financial management 
• Experience processing/reviewing invoices 
• Experience with Data Management and analytics 
• Microsoft Office Specialist: Associate certification for Excel and/or Word

SPECIAL REQUIREMENTS

Applicants must consent to a State Police Investigation (fingerprinting) as a routine procedure for all employees with this Agency.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

BENEFITS

FURTHER INSTRUCTIONS

It is preferred that applicants complete the MD State Government online application for employment. The application must clearly demonstrate that the applicant meets the minimum qualifications for the position. If you are unable to apply online, paper applications can be obtained from the link below and be faxed to 410-554-9397 or mailed to MSDE Human Resources Branch, 200 W. Baltimore Street, Baltimore, MD 21201. If there is a supplemental questionnaire, this must be completed and sent in with your paper application, if you are unable to apply online.

All application materials must be received in our office by the closing date. Postmarks will not be accepted. Applications must be complete to be considered including all related job duties, even if those are also listed on an attached resume. Additional required materials may be uploaded with the online application, submitted to the fax number, or mailed to the Human Resources address listed above.

Inquiries can be made to 410-767-0012, TDD 410-333-3045. Appropriate accommodations can be made for individuals with disabilities.

If you have difficulty with your user account or have general questions about this online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850. TTY Users: Call via Maryland Relay.

Proof of eligibility to work is required in compliance with the Immigration Reform and Control Act. Any misrepresentation of academic or experience requirements for this position may result in non-selection or termination of employment.

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply.

We thank our Veterans for their service to our country.



Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.
Apply via Paper Application. You may also download and complete the Paper Application here.

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